{"id":2314492,"url":"https://alion.io/job/wingman-group-operations-partner","title":"Operations Partner","company":{"id":685843,"name":"Wingman Group","domain":"wingmangroup.com.au","url":"https://alion.io/company/wingmangroup","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Recruitee","truth_index":{"grade":"B","score":80,"open_postings":6,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":19,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Manila, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":8500,"max_usd":21000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2616},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Gmail","optional":false},{"name":"Google Drive","optional":false},{"name":"Google Workspace","optional":false},{"name":"Windows","optional":false},{"name":"Xero","optional":false}],"status":"live","first_seen_at":"2026-10-12T01:05:36Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-10-13T09:27:45Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"We are seeking a proactive and detail-oriented Buyer's Agent Admin / Operations Partner to provide day-to-day administrative support for clients, referral partners, and leads. The main systems and processes are already established, so we are looking for someone who can follow existing workflows accurately while helping identify opportunities to improve efficiency.\nKey Responsibilities\nRespond to and manage email correspondence, including replying to potential clients who have been referred.\n\nCC the Virtual Assistant on relevant email replies and maintain clear email follow-up.\n\nAdd new leads to the CRM under the appropriate category.\n\nRecord referral details, including who referred each lead.\n\nAttach referrers to new leads in the CRM when they are existing Partner contacts.\n\nCheck with the relevant team member when a referrer is not yet in the CRM to determine whether they should be added as a Partner.\n\nCopy and save original email messages and responses in the contact history under [Email] as separate entries.\n\nUpdate lead statuses, including changing new referrals to “Referred - Not Spoken with Yet.”\n\nCreate follow-up tasks under the Lead Nurture category and ensure timely follow-up, typically within two days.\n\nProvide general administrative support to clients and referral partners.\n\nManage calendars, tasks, documents, files, and communications using Google Workspace.\n\nAssist with social media management, including scheduling, posting, and basic content support.\n\nUpload invoices and receipts into Xero through HubDoc.\n\nUse Canva and Flipbook HTML for basic marketing, presentation, or document needs as required.\n\nSupport compliance and supervision processes by maintaining accurate records and following established guidelines.\n\nSuggest workflow improvements and practical ways to improve administrative efficiency.\n\nRequired Skills and Experience\nAt least 1-2 years of experience as an Administrative Assistant, Real Estate Assistant, or in a similar role.\n\nStrong proficiency in Google Workspace, including Gmail, Google Drive, Google Chat, Docs, Sheets, Calendar, and Tasks.\n\nExperience using a CRM and maintaining accurate lead and contact records.\n\nExcellent written and verbal communication skills.\n\nStrong attention to detail and ability to follow established processes.\n\nAbility to manage multiple tasks, priorities, and deadlines independently.\n\nComfortable working with confidential client, lead, and business information.\n\nReliable internet connection, quiet workspace, and availability during required working hours.\n\nTechnical Requirements:\nEquipment is self-provided\n\nComputer:\nRAM: 8GB\n\nHDDISDD: 512 GB\n\nPU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)\n\nOperating System: Windows 11 Home or Pro\n\nPower Backup: Power station, Powerbank, UPS, and etc.\n\nExtra Display: Secondary/External Monitor\n\nAudio & Video: Noise-Cancelling Headset + Web Cam\n\nInternet Speed: 40-50 Mbps minimum bandwidth speed for both Download and Uploads.\n\nContractor Perks & Rewards:\n20 Paid Time Off\n\nReferral Bonus - 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract)\n\nAnnual Trip - connect with the broader Wingman community in person\n\nDedicated Support Contact (CSM) - someone to help you succeed and stay connected\n\nAccess to a Network = collaborate with follow contractors and onshore specialists\n\nOpportunities to Upskill - optional sessions, peer learning, and developmental pathways\n\nMore Work, More Opportunity - potential for additional contracts, Statements of Work, or expanded workloads\n\nHigh-Impact Projects - work alongside top-tier Australian partners on meaningful assignments\n\nFlexibility First - deliver your work in your way, with full autonomy on how you achieve outcomes\n\nAdvisory Support - HR, Tax, and setup guidance available to make contracting seamless\n\n100% Work-From-Home Contracts - all engagements designed for remote delivery\n\nPre-engagement requirements for Independent Contractors:\nBiR as you are a contractor (Required to submit any contributions required by the government.)\n\nNBI or Police Clearance\n\nAny Government-issued 10\n\nNote: If you think you have the skills and experience we are looking for but are short on technical requirements, don’t hesitate to reach out to us to discuss the matter.","description_format":"text","description_chars":4323,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"Philippines","iso":"PH","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate Brokerage","Mortgage Lending & Brokers"],"lifecycle":[{"event":"open","at":"2026-10-12T03:30:14Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":19,"reasons":["conf:2","win:early","comp:junior"],"computed_at":"2026-10-13T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/wingman-group-operations-partner","json_url":"https://alion.io/job/wingman-group-operations-partner.json","meta":{"generated_at":"2026-10-13T09:52:50Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14972,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":685843},"rest":"https://alion.io/mcp/rest/get_company?id=685843"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwingman-group-operations-partner"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwingman-group-operations-partner"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwingman-group-operations-partner"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wingman-group-operations-partner\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwingman-group-operations-partner"}]}