Executive Assistant

Description

As our Executive Assistant, you'll be the backbone of our Senior Leadership Team and Board of Directors. You're a proactive problem-solver who anticipates needs, keeps the organization running smoothly, and ensures our leaders can focus on their mission-critical work.

This role is equal parts high-touch administrative support and strategic coordination. You'll manage calendars, prepare board materials, facilitate planning processes, and handle the details that keep a mission-driven organization moving forward with confidence.

Your mission: Enhance our Senior Leadership Team's productivity, efficiency, and effectiveness through proactive administrative and logistical support, while managing governance for our Board of Directors.

What You'll Do

Administrative Support

• Manage calendars for Senior Leaders and coordinate internal and external meetings
• Code expense receipts into Bill.com and handle financial logistics
• Arrange travel and conference registrations
• Anticipate needs and solve problems before they arise
• Provide responsive support that requires minimal follow-up

Strategic Projects

• Support Senior Leadership communications by tracking action items, drafting emails, and creating slide decks
• Facilitate our yearly strategic planning process-gathering updates, synthesizing new goals, and ensuring alignment across teams
• Collaborate with marketing and senior leadership to keep ambitious projects on track

Board Governance

• Prepare materials, agendas, packets, and minutes for Board meetings and subcommittees
• Manage the organization's BoardEffect platform-posting meetings, maintaining documents, issuing votes
• Coordinate Board onboarding and offboarding, including orientation materials and access management
• Collect signatures, circulate documents, and coordinate remote votes on resolutions
• Maintain comprehensive Board and leadership documentation (membership records, resolutions, organizational documents)

What We're Looking For

Who You Are

• Self-starter. You're energetic, solution-oriented, and thrive working independently with little supervision
• Detail-oriented. Highly organized with meticulous attention to accuracy and completeness
• Exceptional communicator. Clear and professional in writing and conversation; able to maintain confidentiality
• Responsive and resourceful. You anticipate needs, exceed expectations, and love solving problems
• Flexible and adaptable. You adjust quickly to changing priorities and handle complexity with ease
• High standards. You expect your work to be nothing short of the best
• Great listener. You connect easily with staff, understand different viewpoints, and collaborate effectively

Expected Outcomes

You'll know you're successful when:

• Senior Leaders spend minimal time on logistics and administration-confident it's handled accurately
• Board and subcommittee meetings run productively, with all materials and logistics handled seamlessly
• Board packets, agendas, and minutes are complete, accurate, and delivered on schedule before every meeting

Requirements

Experience & Education

• Bachelor's degree (required)
• Prior experience supporting executive leadership and Board governance (strongly preferred)
• Advanced proficiency in Microsoft 365 applications: Outlook, Teams, OneDrive, SharePoint, Word, Excel, PowerPoint
• Familiarity with Asana, calendaring tools, and AI note-taking applications

Work Schedule & Requirements

• Ability to travel as needed
• Availability to work flexible hours, including evenings or weekends, as needed.
• Primarily sedentary work, with occasional lifting of up to 20 pounds

Homewise is an Equal Opportunity Employer committed to creating an inclusive workplace where all employees and applicants are treated with dignity and respect.