{"id":3834880,"url":"https://alion.io/job/withcoverage-workplace-coordinator","title":"Workplace Coordinator","company":{"id":686250,"name":"WithCoverage","domain":"withcoverage.com","url":"https://alion.io/company/withcoverage","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":86,"open_postings":16,"ghost_share":0,"stale_share":0.375,"repost_share":0,"time_to_fill_p50_days":64,"computed_at":"2026-11-06T05:58:05Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":32,"max":36,"currency":"USD","period":"hour","gross":null,"usd_annual":72000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"AI Agents","optional":false},{"name":"Google Workspace","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-11-05T19:36:06Z","employer_posted_date":"2026-11-05","last_verified_at":"2026-11-06T18:48:04Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Workplace Coordinator\nAbout the job\nAboutWithCoverage:\nWithCoverage replaces the traditional insurance brokerage with AI-supercharged risk management designed for the modern economy.\nWe partner with over one thousand high-growth, category-defining companies, including GoPuff, Eight Sleep, Bombas, Chomps, and Blank Street Coffee. Our clients span iconic consumer brands, hospitality leaders, GCs, advanced manufacturers, and next-generation defense contractors. They operate in complex risk environments and need a partner that can move at their speed.\nInstead of a fragmented, manual brokerage stack, we have built a new category: elite risk advisors operating on top of proprietary technology. Our in-house Agency Management System gives our team and AI agents full visibility into policies, exposures, claims, billing, and commissions. This platform enables deep automation, better decisions, and a fundamentally higher standard of service.\nWithCoverage was founded by JD Ross (co-founder of Opendoor) and Max Brenner (Bain, Compound). We have raised over $43M from leading investors including Sequoia, 8VC, Khosla Ventures and Crystal Venture Partners.\nOur ambition is not to build a better brokerage. It is to redefine how risk is managed across the economy.\nWhy Join Us:\nGrow Faster - We’re scaling quickly, giving you significant opportunities to learn, lead, and shape your career and the company's future.\nWork That Matters - We protect the world’s most innovative brands: consumer icons, hospitality leaders, next-gen defense contractors, and US manufacturers.\nRedefine an Industry - Insurance is one of the largest, slowest-moving markets. We rewrite the playbook with proprietary technology, automation, and AI.\nFinancial Rewards - We hire the best and invest in you. That means competitive comp, meaningful equity, and excellent benefits. We believe strongly in internal promotion and lay out a plan for everyone's career growth.\nAbout the role:\nWithCoverage is growing fast, and our New York office is where much of that growth shows up first: new hires on Monday mornings, candidates arriving for onsite interviews, clients and partners coming in for events. We're hiring a Workplace Experience Coordinator to own the day-to-day of that office and make every person who walks through the door feel expected and set up to succeed.\nYou'll keep the space running smoothly, take ownership of the logistics behind onboarding and offboarding, support our recruiting team with candidate experience, and help build the rituals that make WithCoverage a place people want to be. You'll work closely with People Operations and Talent Acquisition.\nWhat you'll do\nRun the office (about 60% of your time)\nBe the go-to for everything in the NYC office: building management, access/ID cards, deliveries, mail and the front door\nOwn office supplies, snacks and pantry ordering through a single, centralized process\nRestock snacks and drinks throughout the day, including the kitchen refrigerators and pantry\nCoordinate team meals, including catering and food delivery, and keep the kitchen and common areas in good shape\nMaintain the seating plan and assign desks for new hires and visitors\nTrack and manage vendors, recurring orders and office spend against budget\nSupport onboarding and offboarding (about 20%)\nPrepare, ship and track laptops and equipment for new hires and remote employees; handle return shipping for offboarding\nGet new hires set up on day 1: desk ready, office tour and swag on hand, first-day logistics confirmed\nLead new hire orientation, covering our mission, values, benefits overview and office basics\nHelp coordinate new hire swag/welcome kits and the weekly new joiner lunch\nSupport system access set-up and other onboarding tasks\nFront-of-house and guest experience (about 10%)\nGreet everyone who comes into the office, including candidates, clients, partners and vendors, and get them settled\nSet up conference rooms for meetings and interviews, and reset them afterward\nKeep in-office interview schedules running on time\nPartner with our Recruiting Coordinator on onsite interview logistics so the experience feels seamless\nEvents and culture (about 10%)\nPlan and run in-office events end to end: catering, setup, confirmations and day-of support\nHelp bring culture initiatives to life, from new hire lunches to team celebrations\nWhat you bring\n1-3 years in office coordination, workplace operations, hospitality, front desk or a similar fast-paced, people-facing role\nYou love being the person who makes things run, and you notice what's missing before anyone asks\nHighly organized: you juggle deliveries, a catered lunch and a candidate arrival in the same hour without dropping anything\nWarm, polished communication with candidates, new hires, executives and building staff\nComfortable with tools like Google Workspace, Slack and an HRIS (we use Rippling); experience with Greenhouse is a plus\nStartup or high-growth company experience is a plus\nThis role is on-site in our New York office. The expected cash compensation range for this position at the start of employment is $32-36/hour. Expected hours are 9am to 4pm Monday through Thursday (approximately 26 hours per week).","description_format":"text","description_chars":5212,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"phd","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Insurance Brokers & Agencies","InsurTech"],"lifecycle":[{"event":"open","at":"2026-11-05T20:40:46Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":64,"reasons":["conf:0","win:early"],"computed_at":"2026-11-06T05:58:05Z"},"pay":{"stated_usd_annual":72000,"is_top_pay":true},"html_url":"https://alion.io/job/withcoverage-workplace-coordinator","json_url":"https://alion.io/job/withcoverage-workplace-coordinator.json","meta":{"generated_at":"2026-11-06T23:18:56Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2640,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":686250},"rest":"https://alion.io/mcp/rest/get_company?id=686250"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwithcoverage-workplace-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwithcoverage-workplace-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwithcoverage-workplace-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/withcoverage-workplace-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwithcoverage-workplace-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3834880}},{"tool":"search_jobs","arguments":{"company":"withcoverage.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3834880},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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