{"id":3217460,"url":"https://alion.io/job/womendonorsnetwork-executive-assistant","title":"Executive Assistant","company":{"id":3840798,"name":"Womendonorsnetwork","domain":"womendonorsnetwork.org","url":"https://alion.io/company/womendonorsnetwork","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":{"label":"PT","utc_offset_min":-8,"utc_offset_max":-8},"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":125000,"max":125000,"currency":"USD","period":"year","gross":null,"usd_annual":125000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":true}],"status":"live","first_seen_at":"2026-10-24T20:18:34Z","employer_posted_date":null,"last_verified_at":"2026-10-24T20:18:34Z","board_verified":false,"closed_at":null,"days_open":3,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":3},"description":"Women Donors Network (WDN) and its 501(c)(4) affiliate, Women Donors Action (WDA), are immediately hiring a passionate and seasoned Executive Assistant to serve as a trusted executive administrative partner to the President & CEO. This role combines exceptional executive support, thoughtful relationship management, and strong project management to advance the President & CEO’s priorities and ensure the smooth functioning of the Executive Office. We are looking for a strategic thinker and resourceful problem solver who connects dots, anticipates needs, takes initiative, and follows work through to completion.\nThe ideal candidate brings excellent judgment, emotional intelligence, integrity, and a warm, engaging approach to collaboration. This person must communicate proactively, write with clarity and care, and build strong relationships across a diverse team and network, while taking ownership of the President & CEO’s inbox, calendar, correspondence, and delegated projects, exercising discretion and keeping commitments moving so the President & CEO can focus on her highest priorities. \n\nThis is a full-time, remote role based in the United States, with occasional travel. The Executive Assistant reports directly to the Chief of Staff, works day to day as the dedicated partner to the President & CEO, and provides targeted support to the Executive Team as directed by the Chief of Staff. Grounded in a deep commitment to social justice, this role helps strengthen the leadership and effectiveness of a multiracial, multigenerational membership community of donor organizers.\nABOUT USWomen Donors Network (WDN) is a national network of women (cis and trans), nonbinary, and gender-expansive individuals committed to protecting and advancing gender, racial, economic, and climate justice. As a growing multiracial and multigenerational community of donor organizers, we connect, grow, fund, and mobilize together in solidarity with movements to transform people, culture, and systems rooted in justice. Through Women Donors Action (WDA), our 501c4 affiliate organization, we work to transform policies, political infrastructure, and political possibilities by investing in advocacy and electoral strategies that center the leadership of historically excluded communities. Together, we envision a just and sustainable world where everyone can safely and freely determine their own futures. \nThis is an exciting time at WDN and WDA as we move into the third year of our bold strategic plan. We have a growing team passionate about social justice and motivated to scale our impact. Our values are rooted in a culture of courage, commitment, curiosity, accountability, hope, and joy. You can read more about our path forward here.\nWe are a geographically distributed, remote team of 27 from diverse intersectional identities, including cisgender, BIPOC, and nonbinary people. We have a shared staffing structure across WDN and WDA, with our team dedicating a portion of time to each entity. We believe that a diverse team is integral to our work and strongly encourage applications from people of color, people with disabilities, women, LGBTQIA+, and all other applicants from historically excluded identities in the United States.\n\nABOUT THE ROLEThe Executive Assistant serves as the primary executive administrative support for the President & CEO and as the main point of contact for the Executive Office. The President & CEO needs an Executive Assistant who is highly organized with a meticulous attention to detail, an exemplary scheduler and communicator, highly attuned to people and context, digitally savvy, and an excellent project manager skilled in building and maintaining systems. The Executive Assistant must also have a deep commitment to social justice and a visionary spirit matched with a growth mindset and can-do attitude.\nThe Executive Assistant reports to the Chief of Staff, who provides supervision and sets Executive Office priorities, and works day to day as the dedicated executive administrative partner to the President & CEO. The role also provides targeted support to the Executive Team as directed by the Chief of Staff.\nThis is a remote position open to candidates based in the United States, with a strong preference given to candidates who are based in the Pacific Time Zone. Candidates must be able to work weekday hours in the Pacific Time Zone as well as outside regular business hours when needed to support the President & CEO, particularly during high priority and travel periods. This position requires occasional travel within the United States for meetings, team retreats and organizational events. Candidates must have at least 8 years of executive assistant experience supporting executive team members, and must have previously demonstrated experience and comfort with remote work. We are not accepting applications from outside of the United States or from staffing agencies.\nROLE RESPONSIBILITIESAs Women Donors Network and Women Donors Action continue to implement our strategic plan, the Executive Assistant to the President & CEO will play a critical role in:\nEXECUTIVE SUPPORT\nDevelop and streamline priorities, systems, and workflows that support the President & CEO.\n\nManage the President & CEO’s complex calendar and scheduling needs, arranging appointments, meetings, and travel, while getting alignment on trade-offs and competing priorities.\n\nManage the CEO’s inbox and support executive correspondence, exercising strong judgment in prioritizing requests, drafting responses, and coordinating timely follow-through.\n\nCollaborate with the WDN Leadership Team to ensure the President & CEO is fully informed and well-prepared for meetings, events, and key decisions. \n\nSupport relationship management on behalf of the President & CEO by ensuring timely communications and scheduling with staff, consultants, members, Board members, and external partners.\n\nPrepare and organize meeting and event materials (talking points, documents, reports, presentations) for the President & CEO, while attending and taking meeting minutes as needed. \n\nTrack and follow up on action items and deliverables arising from the President & CEO’s commitments, ensuring timely completion.\n\nCoordinate expense management, itineraries and logistics for the President & CEO’s travel, speaking engagements, and events.\n\nProtect and maximize the President & CEO’s time, proactively anticipating scheduling needs and preventing conflicts before they arise.\n\nEXECUTIVE OFFICE MANAGEMENT\nPartner closely with the Chief of Staff to execute on the Executive Office’s priorities while initiating collaboration with WDN Leadership Team and other stakeholders as needed.\n\nMaintain digital files and records to support document, knowledge and information management for the Executive Office.\n\nPlan and execute special projects for the Executive Office from start to finish, ensuring timelines, budget, and project expectations are met. \n\nProvide additional administrative and executive support as needed. \n\nBOARD MANAGEMENT\nServe as a primary point of contact between the Executive Office and the WDN and WDA Boards.\n\nSupport the Chief of Staff in developing and delivering highly effective board meetings, presentations, and communications with WDN and WDA Boards.\n\nTake notes during all board meetings to ensure the Boards are equipped to engage fully in discussions, to produce meeting minutes, and to execute on key decisions.\n\nSchedule, plan, and execute all board meetings and retreats in partnership with the Chief of Staff, President & CEO, and Board Leadership. \n\nTEAM ENGAGEMENT\nParticipate in team meetings and projects, sharing insights, providing thoughtful feedback, and collaborating with colleagues to achieve shared goals.\n\nFollow organizational standards and ensure timely completion of responsibilities.\n\nSupport onboarding and training of new team members.\n\nSeek opportunities for professional growth through training, workshops, and self-directed learning. \n\nContribute to organizational success by continuously learning about industry trends and best practices, updating practices and approaches.\n\nRequirementsROLE REQUIREMENTS AND CHARACTERISTICSThe Executive Assistant is a trusted partner to the President & CEO, bringing sound judgment, initiative and exceptional execution to a complex, relationship-driven leadership role. To be successful in this role, you must be able to connect dots across conversations and commitments, anticipate needs, solve problems and take ownership of work that enables the President & CEO to focus on her highest priorities. Your responsibilities will include inbox and calendar management, executive correspondence, project management and coordination across the Executive Office. You will need to have a track record of owning work through completion, executive administrative expertise, substantial project management experience, and accurate, dependable execution. \nAs the Executive Assistant to the President & CEO, you must bring:\n\nExpertise in executive administration. You have at least 8 years of experience in executive administrative support. Your scheduling, travel, correspondence, meeting preparation, and project tracking is highly accurate and dependable. You take ownership of tasks from start to finish, so that the executive you support has fewer things to initiate and track. \n\nStrong project management skills. You have demonstrated success in leading and managing your own projects, supported by examples of successful execution. You’ve managed multiple workstreams, competing deadlines, and dependencies with rigor. You can translate an executive’s idea into a clear plan with owners, timelines, and follow-up, and you keep it moving.\n\nExcellent stewardship of an executive workflow and schedule. You’ve kept the logistics of an executive’s day in flow, including realistic sequencing, preparation time, transitions, travel, meeting materials, and follow-up. You understand the purpose behind the executive’s commitments and align the executive’s time with their highest priorities.\n\nDiscretion with sensitive information. You’ve handled sensitive organizational, staff, donor, and personal information with discretion and care.\n\nPrevious experience supporting a Board of Directors. You’ve coordinated board meetings, retreats, materials, and communications, while taking accurate minutes that capture discussion and decisions. You’ve served as a point of contact for board members with professionalism and discretion. Experience supporting a multi-entity board structure is a plus.\n\nStrong relationships and Executive Office collaboration. You’ve cultivated excellent relationships across a diverse group of stakeholders and helped make collaboration easier. You’ve worked closely with a Chief of Staff or similar senior partner, sharing information, clarifying ownership, and coordinating priorities.\n\nRemote technology fluency. You use Google Workspace, AI, and project management systems with expertise and ease. You can manage multiple calendars and platforms, prepare presentation decks, manage CRM data, and run meetings smoothly. You look for ways to use technology for efficiency, and you’re not afraid to try new tools.\n\nCANDIDATE CHARACTERISTICSThis is a consequential role in a fast-moving, mission-driven organization. We value a partnership grounded in trust, clear communication, warmth and shared ownership. We’re looking for a highly capable, emotionally intelligent executive administrative partner who takes shared ownership of executing the President & CEO’s priorities. You create ease through thoughtful preparation, proactive communication, dependable execution, and a warm working relationship.\nThe ideal candidate is:\n\nEmotionally intelligent and relationally mature. You are warm, perceptive, grounded, and self-aware. You build trust, read interpersonal dynamics, and navigate sensitive situations with care. 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