{"id":2944269,"url":"https://alion.io/job/wood-mackenzie-administrator-9-month-fixed-term","title":"Administrator- 9 Month Fixed Term","company":{"id":42510,"name":"Wood Mackenzie","domain":"woodmac.com","url":"https://alion.io/company/woodmackenzie","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":9,"ghost_share":0,"stale_share":0.667,"repost_share":0.111,"time_to_fill_p50_days":30,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Field & Service","role_family":"Field & Service","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Gurgaon, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"ServiceNow","optional":false}],"status":"live","first_seen_at":"2026-10-19T00:00:00Z","employer_posted_date":"2026-10-19","last_verified_at":"2026-11-01T18:04:59Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"Wood Mackenzie is the global leader in analytics, insights and proprietary data across the entire energy and natural resources landscape.\nFor over 50 years our work has guided the decisions of the world’s most influential energy producers, utilities companies, financial institutions and governments.\nNow, with the world’s energy system more complex and interconnected than ever before, sector-specific views are no longer enough. That’s why we’ve redefined what’s possible with Intelligence Connected.\nBy fusing our unparalleled proprietary data with the sharpest analytical minds, all supercharged by Synoptic AI, we deliver a clear, interconnected view of the entire value chain. Our trusted team of 2,700 experts across 30 countries breaks siloes and connects industries, markets and regions across the globe.\nThis empowers our customers to identify risk sooner, spot opportunities faster and recalibrate strategy with confidence - whether planning days, weeks, months or decades ahead.\nWood Mackenzie\nIntelligence Connected\nWoodMac.com\nWood Mackenzie Brand Video\nWood Mackenzie Values\nInclusive - we succeed together\nTrusting - we choose to trust each other\nCustomer committed - we put customers at the heart of our decisions\nFuture Focused - we accelerate change\nCurious - we turn knowledge into action\nThis office-based role is to provide comprehensive administrative support to the business, collaborating with colleagues across different functions and within the global Administration team to ensure a smooth support service is provided to the business.\nMain Responsibilities\nWork closely with other Administrators to share best practice and ensure comprehensive administrative support to the business \nPick up, log and resolve requests raised through Service Now, following established procedures, agreed service levels and keeping colleagues updated on progress \nManage own ticket workload, prioritising effectively, keeping records accurate and up to date and escalating requests that fall outside standard procedures \nArrange travel and accommodation for colleagues across the business, including flights, hotels, visa documentation and office notification forms. \nManage completion of due diligence questionnaires, liaising with subject matter experts internally to gather accurate company information and reviewing all documentation for accuracy and completeness before submission \nAssist colleagues with expense claims, as required \nAssist with catering requirements for client meetings, in-office sales client briefings and marketing events, including preparing of name tags and registration \nWelcome client visitors and visiting colleagues from other Wood Mackenzie offices, creating a positive impression in support of the Wood Mackenzie brand \nProvide administrative cover for other administrators and receptionist as required \nProvide general administrative support as required, including collating/formatting information, binding, couriering and other in-office admin duties \nAs part of new joiner onboarding, provide on-site and virtual local orientation sessions as required \nUpdate and maintain process guides, knowledge articles, templates and records, using the systems and digital tools provided \nOrder office consumables as needed \nAny other duties as required of the role \nAbout You\nYou are passionate about customer service and enjoy building and maintaining strong relationships with peers and stakeholders across the business \nThrive in both collaborative team environments and when working independently \nExcellent communication skills, both written and verbal \nWell organised, prioritises tasks effectively and pays close attention to detail \nWilling to take initiative and progress current skill set \nGood working knowledge of digital tools including AI-enabled tools and Microsoft 365 applications such as Outlook, Word and Excel \nWorks well in a fast-paced environments where tight deadlines are common \nAdapt to change quickly and enjoys learning \nExperience with systems such as SAP Concur and ServiceNow is preferable \nExperience providing administrative support to large teams in a professional environment is preferable \nExpectations\nThis role is office based and the successful candidate will be expected to work the majority of their working week from one of our offices \nThis position is full time and requires flexible working hours \nAs a key contact for all team members, the candidate should be a great communicator with a proactive approach. \nThe candidate should be comfortable working in an intensive environment where tight deadlines are a regular occurrence \nExcellent organization, adaptability and prioritisation skills will be needed to succeed in this position \nThe candidate should have a customer-orientated approach \nEqual Opportunities\nWe are an equal opportunities employer. This means we are committed to recruiting the best people regardless of their race, colour, religion, age, sex (including pregnancy, sexual orientation, and gender identity), national origin, disability or protected veteran status. You can find out more about your rights under the law at www.eeoc.gov","description_format":"text","description_chars":5139,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Market Research","Management Consulting"],"lifecycle":[{"event":"open","at":"2026-10-20T18:19:59Z"}],"visa":[],"liveness":{"score":74,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.817,"p_room":0.9,"age_days":13,"expected_fill_days":30,"reasons":["conf:10","win:mid"],"computed_at":"2026-11-01T06:10:25Z"},"pay":null,"html_url":"https://alion.io/job/wood-mackenzie-administrator-9-month-fixed-term","json_url":"https://alion.io/job/wood-mackenzie-administrator-9-month-fixed-term.json","meta":{"generated_at":"2026-11-02T00:25:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":639,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":42510},"rest":"https://alion.io/mcp/rest/get_company?id=42510"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwood-mackenzie-administrator-9-month-fixed-term"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwood-mackenzie-administrator-9-month-fixed-term"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwood-mackenzie-administrator-9-month-fixed-term"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wood-mackenzie-administrator-9-month-fixed-term\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwood-mackenzie-administrator-9-month-fixed-term"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2944269}},{"tool":"search_jobs","arguments":{"company":"woodmac.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2944269},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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