{"id":3568714,"url":"https://alion.io/job/wood-subcontracts-administrator","title":"Subcontracts Administrator","company":{"id":98243,"name":"Wood","domain":"woodplc.com","url":"https://alion.io/company/wood-kss","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":75,"open_postings":60,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Legal","role_family":"Legal","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Minneapolis, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-14T14:09:52Z","employer_posted_date":"2026-09-14","last_verified_at":"2026-11-01T04:01:43Z","board_verified":true,"closed_at":null,"days_open":47,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":47},"description":"Remarkable people, trusted by clients to design and advance the world.\nWood is recruiting for a Site Subcontracts Administrator to join its Projects business focusing on Process & Chemicals (PC). This opportunity is Onsite in Sartell, Minnesota.\nThe Role\nWood is seeking an experienced Site Subcontracts Administrator to support our client, Niron Magnetics, on-site in Sartell, Minnesota. In this role, you will be responsible for the comprehensive contract administration and lifecycle management of on-site subcontractors. Serving as the contractual subject matter expert (SME), you will manage subcontractor onboarding and pre-mobilization requirements, oversee document control setup and IFC distributions via Fusion Live, evaluate and process Field Change Orders (FCOs), draft contractual correspondence, and facilitate weekly progress meetings and reporting across project stakeholders.\nOur Clients and Projects\nDesigning the future. Transforming the world.\nWood's Process & Chemicals business is a leading player in key market sectors including traditional refining, petrochemicals, specialty chemicals, advanced materials, hydrogen production, and CCUS. We offer a comprehensive range of engineering and project management services and are market-leading integrators of refinery and petrochemicals facilities, driving innovation in sustainable fuels and advanced materials for the energy transition.\nWhat we can offer\nMeaningful and interesting projects delivered to leaders of industry across the process, chemicals, and advanced materials sectors\nCommitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voice\nCompetitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market. \nFlexible benefits package that can be adapted to suit your lifestyle\nCommitment to continued professional development through development plans tailored to individual needs and interests\nGlobal connections with leading industry experts around the world who are shaping the standards of our profession\n Manages the onboarding of new subcontractors.\nCoordinates Pre-Mobilization Requirements. SCA will collect deliverables from Subcontractor and send to responsible team members for review. They will set due dates and follow up with reviewers to assure documents are being reviewed in a timely manner. They will manage the premobilization checklist with help from CM, HSSE&S and Quality Manager. 0 Construction Execution Plan o Safety deliverables o Quality deliverables o Project Controls deliverables\nFusion Live o Notifies Doc Control that new contractor needs to be set up. o Assists contractor with any training that maybe required for Fusion Live o Assures that contractor receives all IFC deliverables in a timely manner after contract award. \nField Change Orders (FCO) o Will obtain information required and assemble any RFQ’s required on site. o Will create requisitions and obtain quotes for items that need to be furnished by Wood o Receive and review FCO’s from subcontractor o Will help validate unit rates or T&M rates when used for scope changes or additions. o Send to Wood CM team for review and validation o After CM approves, send to client for approval o Will distribute approved FCO to CM team, client team and subcontractor\nDraft documents pertaining to changes in contract or contract scope, (ie. Field Directives, letters for CM/PM to review and sign, etc..) o Added scope or scope change o Deduction of scope o Breach of contract o Any matters that need to be addressed in writing per the contract guidelines.\nWeekly construction meeting for each contract. o Will set up meetings, present meetings in person and/or on Teams, and keep all meeting minutes and records. o Will manage the weekly report and expedite the required information for the report from CM’s, Engineering, Procurement, Project Controls, Safety, Quality and Subcontractors and distribute weekly.\n· Administration\no Will be the SME of each contract and will assist CM Team to assure that we operate within the limits of the contract.\no Will be the contact person for all Subcontractor’s contract administration needs\no Will be the lead person to obtain any contractual documents or information needed from each contractor\no Will be the contact person for all contract queries raised by the Subcontractors or CM Team\n What makes you remarkable?\nAt Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges.\nExpected:\nBachelor’s Degree in Business Administration, Construction Management, Supply Chain, Quantity Surveying, or a related discipline, or equivalent relevant industry experience\nProven experience in site subcontracts administration, contracts management, or commercial administration on industrial or capital projects\nWorking knowledge of standard construction contracts, field change order processing, rate validation (unit and T&M), and scope change governance\nExperience coordinating pre-mobilization submittals including safety plans, quality deliverables, and construction execution documentation\nFamiliarity with electronic document control systems (e.g., Fusion Live, Aconex, or similar) and procurement/ERP workflows\nStrong organization and communication skills with the ability to facilitate construction meetings, maintain minutes, and interface effectively between subcontractors, construction managers, and clientsDesirable:\n\nPrior experience on-site in process, chemicals, mining, or advanced materials facility projects\nKnowledge of Wood’s commercial tools and Supply Chain policies and procedures","description_format":"text","description_chars":5929,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Energy & Utilities","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-31T14:03:02Z"}],"visa":[],"liveness":{"score":15,"band":"cold","label":"Long shot","p_open":1,"p_active":0.406,"p_room":0.36,"age_days":47,"expected_fill_days":30,"reasons":["conf:2","stale_co","velocity","win:tail","crowd:brand"],"computed_at":"2026-11-01T06:10:25Z"},"pay":null,"html_url":"https://alion.io/job/wood-subcontracts-administrator","json_url":"https://alion.io/job/wood-subcontracts-administrator.json","meta":{"generated_at":"2026-11-01T09:12:29Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14270,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":98243},"rest":"https://alion.io/mcp/rest/get_company?id=98243"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwood-subcontracts-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwood-subcontracts-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwood-subcontracts-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wood-subcontracts-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwood-subcontracts-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3568714}},{"tool":"search_jobs","arguments":{"company":"woodplc.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3568714},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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