{"id":2992656,"url":"https://alion.io/job/wood-thilsted-project-admin-for-offshore-wind","title":"Project Admin for Offshore Wind","company":{"id":4421807,"name":"Wood Thilsted","domain":"woodthilsted.com","url":"https://alion.io/company/woodthilsted","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Energy","role_family":"Energy","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Warsaw, Poland"],"countries":["PL"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":95000,"period":"year","method":null,"sample_n":565},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Project","optional":false}],"status":"closed","first_seen_at":"2026-09-16T00:00:00Z","employer_posted_date":"2026-09-16","last_verified_at":"2026-11-03T13:02:10Z","board_verified":false,"closed_at":"2026-11-03T13:02:10Z","days_open":48,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":48},"description":"Wood Thilsted is a boutique engineering consultancy focused on all aspects of foundation design and project development within the offshore wind energy industry. We operate globally with projects located in Northern Europe, North America and Asia, and deliver foundation designs and expertise for industry-leading projects and clients. As a company, we strive for two things: technical excellence and providing the best overall value to our clients. As a culture, knowledge sharing, mutual trust, and a great social atmosphere is key.\nWe currently employ a staff of over 160, mostly based in UK or Denmark but also from offices in Poland, Taiwan, Japan and South Korea with exciting opportunities on the horizon.\nAs part of our growth strategy, we are seeking a seasoned Project Administrator to join our Polish office, supporting projects across our business.\nAbout the Project Excellence and Governance (PE&G) team:\nWe coordinate project support across the company. By creating, maintaining, and improving standard project documentation, tools and processes, we enable Project Managers (PMs) and the wider project team to focus on their innovative work and achieve excellence in delivery.\nThere are three main areas of responsibility that we cover:\nProject Support\nProcess implementation & improvement\nWider company support \nYour key responsibilities will include:\nProject document control, including client transmittals, queries, and deliverables, ensuring compliance with ISO 9001 quality standards.\nManaging project email accounts, routing emails to the appropriate team members, and ensuring they are actioned.\nOrganising meetings agendas and minutes\nGenerating & presenting key project data/ information - using our Project Accounting software to produce reports and extracting data from trackers and registers to be fed into regular client progress reviews. \nProviding invoicing support across projects.\nProducing project reports and insights by extracting data from project accounting tools, trackers, and registers for client updates.\nProviding resource management support to department heads, leads, and project managers on ad hoc project requests.\nReviewing and creating processes - either independently, or in collaboration with the wider team, ensuring all processes are in alignment with key company and/or client requirements.\nAbout you:\nExperience using document control systems eg. Aconex, PIMS, Business Collaborator, Assai.\n2+ years of experience with project management and client-facing roles\nHave worked within an engineering company, particularly offshore wind\nExperience using Microsoft Project (MSP) and/or Primavera P6\nAs well as willingness to:\nTake ownership and ability to manage multiple demands while keeping stakeholders informed \nAbility to work under pressure/meet deadlines \nAbility to work without supervision and to use own initiative \nIn return we offer you excellent opportunities to influence your daily work, develop new competences and work on interesting projects. At Wood Thilsted, we care about our people, and we are committed to a brighter future. We have defined our set of values and behaviours that are at the heart of everything we do. Our work environment is a place where everyone can be themselves and be their best. We are result-orientated and innovation-driven at a high professional level and with excellence in delivery. Besides this we also offer competitive compensation and flexibility in working hours.\nIn case of any further questions, please reach out to Rose Seymourat \nApply:\nPlease apply through Careers where you will have the opportunity to upload a CV and enter your details for consideration. You can read more about us by visiting our website or our LinkedIn page for the newest updates.\nYou can read about our Privacy Policy on our website here.\nWood Thilsted is an equal opportunity employer and is committed to creating an inclusive and supportive environment for all employees.","description_format":"text","description_chars":3975,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"region"},{"name":"China","iso":"CN","kind":"region"},{"name":"India","iso":"IN","kind":"region"},{"name":"Japan","iso":"JP","kind":"region"},{"name":"United Arab 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