{"id":1913332,"url":"https://alion.io/job/worcester-polytechnic-institute-administrative-associate-3","title":"Administrative Associate","company":{"id":45438,"name":"Worcester Polytechnic Institute","domain":"wpi.edu","url":"https://alion.io/company/worcester-polytechnic-institute","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":14,"ghost_share":0,"stale_share":0.786,"repost_share":0,"time_to_fill_p50_days":44,"computed_at":"2026-10-14T06:34:16Z"}},"role":"Science & Research","role_family":"Science & Research","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Worcester, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":21,"max":23,"currency":"USD","period":"hour","gross":null,"usd_annual":46000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-05T15:25:04Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-14T09:57:11Z","board_verified":true,"closed_at":null,"days_open":8,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":8},"description":"JOB TITLE\nAdministrative AssociateLOCATION\nWorcesterDEPARTMENT NAME\nChemistry & BiochemistryDIVISION NAME\nWorcester Polytechnic Institute - WPIJOB DESCRIPTION SUMMARY\nServes as a primary person responsible for supporting the chemistry and biochemistry department undergraduate program administration. Tasks include coordinating student services and ensuring the smooth operation of academic and administrative processes.JOB DESCRIPTION\nResponsibilities:\nServe as the primary point of contact for undergraduate students, addressing inquiries and providing guidance.\nPerform routine clerical duties, including sort/distribute mail and handle incoming and outgoing mail deliveries and packages, sign and notify recipients, maintain office equipment and supplies.\nWork closely with faculty, staff and department head to ensure effective communication and implementation of academic policies, program requirements, and administrative procedures.\nMaintain accurate and up-to-date student records, including admissions, enrollment, and graduation documentation, compile syllabi quarterly, prepare & distribute Senior Exit Surveys.\nPrepare and process various forms and reports related to student progress and program statistics to support program evaluation, accreditation, and decision-making.\nCoordinate and schedule meetings, make room reservations, draft and disseminate communications to students, faculty, and staff regarding important deadlines, program updates, new opportunities, and policy changes.\nSupport the planning and execution of undergraduate academic and social events, such as the Undergraduate Research Project Showcase (URPS), CBC Open Houses, undergraduate socials, and graduation ceremonies.\nMaintain and update Department Website, Department TV, Email Lists, Instagram, LinkedIn and other social media platforms.\nPerforms all other duties and responsibilities as assigned or directed by the supervisor Requirements:\nHigh School diploma\n3-5 years of experience\nTo Apply:\nPlease submit a resume and cover letter for consideration.\nCompensation:\nHourly pay: $$21.25 - $23.50 per hour. Salary is based on related experience, expertise, and internal equity. WPI’s benefits package includes a robust retirement match, wellness perks, tuition assistance and more!\nFLSA STATUS\nUnited States of America (Non-Exempt)WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. 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