{"id":1913334,"url":"https://alion.io/job/worcester-polytechnic-institute-administrative-specialist","title":"Administrative Specialist","company":{"id":45438,"name":"Worcester Polytechnic Institute","domain":"wpi.edu","url":"https://alion.io/company/worcester-polytechnic-institute","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":14,"ghost_share":0,"stale_share":0.786,"repost_share":0,"time_to_fill_p50_days":44,"computed_at":"2026-10-19T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Worcester, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":23,"max":25,"currency":"USD","period":"hour","gross":null,"usd_annual":50000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Drupal","optional":false},{"name":"Outlook","optional":false},{"name":"WordPress","optional":false},{"name":"PHP","optional":true}],"status":"live","first_seen_at":"2026-10-05T15:25:04Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-19T12:31:35Z","board_verified":true,"closed_at":null,"days_open":14,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":14},"description":"JOB TITLE\nAdministrative SpecialistLOCATION\nWorcesterDEPARTMENT NAME\nIntegrative & Global StudiesDIVISION NAME\nWorcester Polytechnic Institute - WPIJOB DESCRIPTION SUMMARY\nThis position will provide general and specialized support to the Department Head and faculty in WPI's Department of Integrative and Global Studies.JOB DESCRIPTION\nResponsibilities:\nAdministrative Support\nPrepare, file, and maintain departmental confidential documents, including personnel records, contracts, annual reviews, tenure reviews, etc.. \nAssist in scheduling/providing zoom links for meetings with DIGS department head and program directors \nSchedule, disseminate agendas, and provide note-taking functions for department meetings. \nProvide administrative support to department committees. \nProvide support for organizing departmental meetings and events (flyers, listserv invites, WPI today/announcements, space, catering, guest support) Gathering, collating, presenting program/survey/ data/information as required. \nSupport department initiatives as required \nSupport faculty searches (correspondence, scheduling, reservations for visitors, expenses, other paperwork). \nShare in supervisory role of student workers. \nMaintain updated syllabi for each course/instructor. \nCollate/format documents/appendices for grant applications/proposals. \nMaintain website for DIGS faculty \nMaintain calendar for 1-2 conference rooms in the project center, schedule as necessary for PQP meetings. \nRequisition work orders with facilities. \nOversee and maintain shared office equipment and supplies (copier, paper, other supplies). \nEnsure the delivery of outgoing mail. \nStudent support. \nSupportAcademic Programs\nAssist with event organization. \nSchedule courses (ID2050 and grad classes) \nHelp organize faculty workshops and training seminars.\nFinancial operations\nProcess incoming expense report reviews for DIGS faculty designees. \nSetting up and onboarding new hires (students, adjuncts and other non-GPP) and payments. \nProducing financial reports for DIGS cost center \nSupport grant administration and disbursement of funds for department faculty \nPay department invoices \nProject center support\nProvide local coordinator support to the Worcester Community Project Center including overseeing building resources and supply ordering, distribution and collection of keys and parking passes \nCoordinate with instructors to secure venues/catering for final presentations at the end of every term. \nData Analysis and Outreach\nWork with Marketing and Communications Department in maintaining and updating department website, using Content Management System, Drupal, and Word Press \nMaintain signage, announcements/displays \nResearch, write, and contribute department-related articles to newsletters, websites, and social media. \nWork with department to produce and publish short, information posts that spotlight department-related projects and activities. \nAssist with preparation of the Department Handbook \nAssist with preparation of the Department Annual Report \n\nRequirements:\nHigh School Diploma or GED and 3-5 years' relevant experience, in an office setting. \nMust be familiar with Microsoft Office and various office products, including Outlook. \nTo Apply:\nPlease submit a cover letter and resume for consideration.\nCompensation:\nHourly pay rate: $23.00 - $25.50 per hour. Salary is based on related experience, expertise, and internal equity. WPI’s benefits package includes a robust retirement match, wellness perks, tuition assistance and more!\nFLSA STATUS\nUnited States of America (Non-Exempt)WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.","description_format":"text","description_chars":4096,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Education","Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-05T15:25:04Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 25 · green card filings: 1","filings_12m":25,"filings_prev_12m":20,"green_card_filings_12m":1,"median_offered_wage_usd":73077,"route":null,"cap_exempt":true,"checked_at":"2026-10-15T11:24:14+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":58,"band":"ok","label":"Likely open","p_open":1,"p_active":0.577,"p_room":1,"age_days":13,"expected_fill_days":44,"reasons":["conf:22","stale_co","win:early"],"computed_at":"2026-10-19T05:45:15Z"},"pay":{"stated_usd_annual":50000,"is_top_pay":false},"html_url":"https://alion.io/job/worcester-polytechnic-institute-administrative-specialist","json_url":"https://alion.io/job/worcester-polytechnic-institute-administrative-specialist.json","meta":{"generated_at":"2026-10-20T01:12:49Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":1527,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":45438},"rest":"https://alion.io/mcp/rest/get_company?id=45438"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fworcester-polytechnic-institute-administrative-specialist"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fworcester-polytechnic-institute-administrative-specialist"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fworcester-polytechnic-institute-administrative-specialist"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/worcester-polytechnic-institute-administrative-specialist\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fworcester-polytechnic-institute-administrative-specialist"}]}