{"id":3284369,"url":"https://alion.io/job/worcester-polytechnic-institute-temporary-payroll-specialist-20-hoursweek","title":"Temporary Payroll Specialist (20 hours/week)","company":{"id":45438,"name":"Worcester Polytechnic Institute","domain":"wpi.edu","url":"https://alion.io/company/worcester-polytechnic-institute","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":80,"open_postings":14,"ghost_share":0,"stale_share":0.786,"repost_share":0,"time_to_fill_p50_days":48,"computed_at":"2026-11-04T06:34:25Z"}},"role":"Finance","role_family":"Finance","seniority":"junior","employment_type":"contractor","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Worcester, United States"],"countries":["US"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":30,"max":35,"currency":"USD","period":"hour","gross":null,"usd_annual":70000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-21T00:00:00Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-11-04T22:22:16Z","board_verified":true,"closed_at":null,"days_open":15,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":15},"description":"JOB TITLE\nTemporary Payroll Specialist (20 hours/week)LOCATION\nWorcesterDEPARTMENT NAME\nPayroll - JMDIVISION NAME\nWorcester Polytechnic Institute - WPIJOB DESCRIPTION SUMMARY\nReporting to the Associate Director, the Temporary Payroll Specialist works approximately 20 hours per week to support the daily operations of the payroll function, including customer service and end-to-end processing of multiple biweekly payrolls in Workday HCM, to ensure accurate and timely payment to all employees.The role processes regular payroll as well as special payments such as net pay reissues and other out-of-sequence payrolls. The Temporary Payroll Specialist reviews and analyzes employee transactions and time reports to ensure compliance with federal and state regulations, university policy, the employee handbook, and provisions of collective bargaining agreements.\nThis is a temporary position of approximately six months, with possible extension, at an hourly rate of $30-$35, intended to provide additional support to the payroll team.\nJOB DESCRIPTION\nPayroll Processing\nAssist with biweekly payroll processing for multiple pay groups, including auditing, analyzing, verifying, and entering payroll items.\nEnsure accuracy of gross-to-net calculations, benefit deductions, retirement contributions, tax withholding, union dues, and garnishments.\nReview reported time, follow up with managers and employees, evaluate time and adjustments from prior pay periods, evaluate unprocessed time, and clean up unsubmitted time entries.\nRun payroll audit reports in preparation for processing, follow up as needed, and make adjustments and fixes for accurate and timely payment.\nCommunicate about missing direct deposit information, distribution of printed checks or pay cards, net pay reissues, direct deposit rejects, and stale-dated checks.\nCustomer Service\nCommunicate via email, phone, and videoconference with employees, departments, managers, and agencies, researching and responding to questions about pay, deductions, taxes, etc.\nManage the payroll queue in the Halo ticketing system.\nSend general reminders related to time entry and approval deadlines, year-end processing, etc.\nCreate and update procedure and job-aid documentation for department and community use.\nMaintain accurate information on the website and in Workday, including setting up processing for future payrolls and vacation and holiday calendars.\nPayroll Knowledge, Reporting, Tax Filing & Reconciliation\nSupport compliance with federal, state, and local payroll laws and regulations, including wage and hour, tax, and reporting requirements.\nDevelop a strong understanding of collective bargaining agreements, including time entry codes, pay rules, earning calculations, and reporting.\nSupport calendar year-end processes, including W-2 preparation, reconciliation, and distribution.\nRun reports to assist with preparing periodic, quarterly, and annual tax filings.\nRespond to audit requests and compliance reporting.\nAssist with entries to finalize fiscal year-end.\nTrack garnishments and advance repayments, and create accounts payable requisitions.\nAssist with registering and maintaining payroll tax accounts, reconciling ADP tax transactions, filing and paying tax obligations outside of ADP’s processing, and reconciling payroll tax records with ADP, tax agency, and accounting records.\nTesting & System Maintenance\nPartner with internal and external teams for Workday testing related to system projects, optimization, enhancements, fixes, and new releases.\nPerforms all other duties and responsibilities as assigned or directed by the supervisor.\nQualifications:\nRequired\nBachelor’s degree or equivalent combination of education and experience.\n2+ years of payroll experience, including Workday HCM payroll.\nKnowledge of federal and state payroll laws and regulations.\nProficiency in Excel.\nExcellent customer service and communication skills with an aptitude for problem-solving.\nAbility to work independently with minimal supervision and meet payroll deadlines.\nAvailability to work approximately 20 hours per week remotely, including coverage on biweekly payroll deadline days.\nPreferred\nExperience with ADP payroll tax processing and reconciliation.\nExperience in a unionized environment and applying collective bargaining agreement pay rules.\nPayroll experience in higher education.\nAdditional Details:\nThis is a temporary position of approximately six months, with possible extension, at an hourly rate of $30-$35, intended to provide additional support to the payroll team.\nFLSA STATUS\nUnited States of America (Non-Exempt)WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.","description_format":"text","description_chars":5134,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Higher Education"],"lifecycle":[{"event":"open","at":"2026-10-26T17:51:54Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 25 · green card filings: 1","filings_12m":25,"filings_prev_12m":20,"green_card_filings_12m":1,"median_offered_wage_usd":73077,"route":null,"cap_exempt":true,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":14,"expected_fill_days":48,"reasons":["conf:1","stale_co","win:early","comp:junior"],"computed_at":"2026-11-04T06:34:25Z"},"pay":{"stated_usd_annual":70000,"is_top_pay":true},"html_url":"https://alion.io/job/worcester-polytechnic-institute-temporary-payroll-specialist-20-hoursweek","json_url":"https://alion.io/job/worcester-polytechnic-institute-temporary-payroll-specialist-20-hoursweek.json","meta":{"generated_at":"2026-11-05T00:30:31Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":727,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":45438},"rest":"https://alion.io/mcp/rest/get_company?id=45438"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fworcester-polytechnic-institute-temporary-payroll-specialist-20-hoursweek"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fworcester-polytechnic-institute-temporary-payroll-specialist-20-hoursweek"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fworcester-polytechnic-institute-temporary-payroll-specialist-20-hoursweek"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/worcester-polytechnic-institute-temporary-payroll-specialist-20-hoursweek\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fworcester-polytechnic-institute-temporary-payroll-specialist-20-hoursweek"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3284369}},{"tool":"search_jobs","arguments":{"company":"wpi.edu","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3284369},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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