Office Manager

About Workato

Workato is the leading Control and Execution Platform for Enterprise AI - the neutral platform enterprises trust to put AI to work across their business. Workato unifies data, applications, and processes into a single platform so AI can reliably orchestrate business processes in production at enterprise scale. Built on more than a decade of running mission-critical processes for over half the Fortune 500 - including Nasdaq, Amazon, Cisco, Vodafone, Atlassian, and Lucid Motors - Workato turns over 14,000 enterprise systems AI needs to act on into one governed execution layer. For more information, visit workato.com.

Why join us?

Ultimately, Workato believes in fostering a flexible, trust-oriented culture that empowers everyone to take full ownership of their roles. We are driven by innovation and looking forteam players who want to actively build our company. 

But, we also believe in balancing productivity with self-care. That’s why we offer all of our employees a vibrant and dynamic work environment along with a multitude of benefits they can enjoy inside and outside of their work lives. 

If this sounds right up your alley, please submit an application. We look forward to getting to know you!

Also, feel free to check out why:

• Business Insider named us an “enterprise startup to bet your career on”

• Forbes’ Cloud 100 recognized us as one of the top 100 private cloud companies in the world

• Deloitte Tech Fast 500 ranked us as the 17th fastest growing tech company in the Bay Area, and 96th in North America

• Quartz ranked us the #1 best company for remote workers

Responsibilities

We are looking for an exceptional contract Office Manager to ensure smooth operations in our office. This role will report to our Manager, Office Operations while working closely with HR, People Ops  and the Executive Teams to foster a positive work environment for the Workato team and guests. 

In this role, you will also be responsible to:

• Oversee daily office operations and logistics, including mail distribution, inventory management, and office equipment maintenance. 

• Manage onsite catering and food & beverage vendors, including day-to-day vendor relationships, service quality, inventory levels, and budget compliance.

• Coordinate with facility management vendors including cleaning, security, and maintenance services.

• Manage office budget and expenditures, including procurement of office supplies and equipment.

• Partner with BT and external vendors to manage conference room technology, AV setups, and workspace booking tools.

• Plan and execute in-house activities, celebrations, and conferences to support employee morale and engagement.

• Handle office-related inquiries and provide general support to visitors and employees.

• Ensure office safety and compliance with health, safety, and security regulations, including emergency procedures.

• Implement and maintain office procedures and policies.

Requirements

Qualifications / Experience / Technical Skills

• Bachelor's degree

• Minimum of 2+ years as an Office Manager, Administrative Assistant or related role

• Tech savvy with knowledge of G suite. 

• Have reliable transportation and the ability to perform ad hoc tasks outside of office

• This is an onsite in-office 5x a week  position located in Palo Alto. 

Soft Skills / Personal Characteristics

• Ability to act with integrity, professionalism, and confidentiality

• Excellent organizational and time management skills

• Exceptional attention to detail and follow-through

• Excellent interpersonal skills, high energy, and enthusiasm, team oriented, strong cross-group collaborator

• Excellent verbal and written communication skills, and the ability to tailor communication to various audiences

(REQ ID: 2955)