{"id":1262647,"url":"https://alion.io/job/workhero-remote-senior-hvac-office-manager","title":"Remote Senior HVAC Office Manager","company":{"id":3781371,"name":"WorkHero","domain":"workhero.pro","url":"https://alion.io/company/workhero-2","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":{"min":70000,"max":90000,"currency":"USD","period":"year","gross":null,"usd_annual":90000},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Edge AI","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-04-17T18:04:38Z","employer_posted_date":"2026-04-17","last_verified_at":"2026-10-19T06:15:01Z","board_verified":true,"closed_at":null,"days_open":184,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":184},"description":"About WorkHero:WorkHero believes that the right office manager can be the difference between a business surviving and thriving. WorkHero provides expert office support to small HVAC business owners, combining industry expertise with cutting-edge AI tools. We assign each customer a dedicated office manager with deep HVAC experience to handle administrative and operational tasks such as billing, payroll, permitting, and procurement. Our services save customers up to 16 hours a week, enabling them to focus on growing their business.\nQuick highlights of our progress so far:\n$5m Seed Round Raised\n\n$1M ARR milestone hit\n\n40+ Happy contractors and growing\n\nJoin an elite group of HVAC office managers from across the country\n\nThe Role: We're looking for an experienced HVAC office manager to join our team as a Remote Office Manager. In this role, you'll be the backbone of our service, using your expertise and our AI-powered tools to support multiple small HVAC contractors simultaneously. You'll provide the human touch that makes our service invaluable, while leveraging technology to multiply your impact. We believe that the best office managers know the industry inside and out. They do more than just handle tasks for an owner, they bring the capacity and experience to help an owner accomplish their goals - whether that’s growth, profitability, or getting their free time back.\nWhat You'll Do:\nManage administrative operations for multiple HVAC contractors, including scheduling, invoicing, and customer service\n\nUse our AI-powered tools to optimize workflows and support business growth\n\nShare your HVAC industry knowledge with our product team to improve our AI solutions\n\nHelp contractors implement tools and processes to enhance efficiency\n\nTailor your approach to meet the unique needs of each contractor\n\nYou're a Great Fit If:\nYou have experience in HVAC office management, especially with small businesses\n\nYou understand HVAC business operations and industry challenges\n\nYou're skilled with tools like QuickBooks, Jobber, HouseCall Pro, ServiceTitan\n\nYou’re highly organized and can manage multiple priorities effectively\n\nYou communicate clearly and can build strong relationships, even remotely\n\nYou're comfortable with technology and excited about integrating AI into your workflow\n\nYou can work independently and thrive in a dynamic, evolving environment\n\nNice-to-Haves:\nExperience supporting multiple businesses simultaneously\n\nA knack for process improvement and optimizing workflows\n\nFamiliarity with or enthusiasm for learning about AI tools\n\nWhy Join Us:\nHelp multiple amazing small business owners\n\nWork with other rockstar office managers\n\nCompetitive salary, health benefits, and equity in a growing startup\n\nWork remotely and enjoy a flexible schedule\n\nBe at the forefront of innovation in the HVAC industry\n\nGrow your skills and career in a dynamic tech startup\n\nThe WorkHero Difference: At WorkHero, you're more than an office manager - you're a key partner in driving success for multiple HVAC businesses. You'll use your skills and our AI to help contractors focus on what they do best. It's a chance to multiply your impact and be part of shaping the future of HVAC office management.\nWe are committed to creating a diverse and inclusive work environment. 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