{"id":747553,"url":"https://alion.io/job/workman-property-administrator","title":"Property Administrator","company":{"id":686334,"name":"Workman","domain":"workman.co.uk","url":"https://alion.io/company/workman-2","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"A","score":86,"open_postings":12,"ghost_share":0,"stale_share":0.75,"repost_share":0,"time_to_fill_p50_days":19,"computed_at":"2026-10-01T05:45:00Z"}},"role":"Sales","role_family":"Sales","seniority":null,"employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Glasgow, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-08-04T00:00:00Z","employer_posted_date":"2026-08-04","last_verified_at":"2026-10-01T18:53:13Z","board_verified":true,"closed_at":null,"days_open":58,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":58},"description":"About the role\nA varied and responsible position providing administrative support to the Client Partner and property management team. Working with the Client Partner, the team is responsible for managing the Clients property portfolio, with a focus on delivering excellent service and maintaining strong occupier relations.\nThe Property Administrator will support the Client Partner and property management team to coordinate the Clients portfolio including reporting, data management, KPI attainments and overseeing one off projects.\nWhat matters most in this role\nBuilding and maintaining close professional relationships with Clients, Occupiers and the PM teams is paramount to your success.\nYou will have experience with multi-tasking and working towards tight deadlines. You will regularly deal with a range of enquiries quickly and efficiently.\nAttention to detail is crucial, especially in the maintenance of our databases, approving contractor invoices and preparing quarterly reports to send to clients.\nYou must have strong working knowledge of Microsoft Word, Excel, Teams and Share point.\nDay to day, you’ll\nCoordinate and collate updates for monthly/quarterly reporting, including chasing PM teams, preparing and checking output as well as ensuring reports are delivered on time. \nEnsuring the PM teams update trackers at the required intervals and escalating to the Client Partner where appropriate. \nSubmitting trackers and reports by the deadlines set. Reviewing and suggesting more efficient ways of working or simplified processes.\nSupport the PM team to develop and implement emergency response plans. \nAct as the point of contact for data queries, coordinating the response from the various PM teams. Carrying out regular data integrity checks and updating the property management systems. \nSupport the PM team on the completion of service charge budgets and reconciliations. \nReview and update Health and Safety Reports with measures provided by the PM team to reduce risk. \nProvide support with sustainable property management, to include the collection, management and analysis of utility data. \n\nWhy Workman?\nHybrid working to offer you a great work life balance, with a minimum of three days in the office.\nCore working hours to allow for added flexibility and helps ease your commute to the office.\nStudy support\nDiscretionary annual bonus and salary reviews.\nHealthcare, life insurance & wellness programme.\nLong service additional holidays, your birthday off and an extra day between Christmas and New Year.\nLifestyle benefits to suit you: gym membership, cycle to work, buy and sell holiday to name just a few.\nSocial events throughout the year including a firm wide Christmas party!\nGenerous referral bonus.\nAbout Workman\nAs the UK’s leading independent commercial property management specialist, Workman has an enviable position within the property industry.\nWe are proud of our longstanding relationships with many of our clients, some of whom we have worked with for more than 25 years. Our clients include leading institutional and sector-specialist investors, private property companies, public sector bodies and a growing number of overseas investors.\nWe pride ourselves on the caliber of our employees and their unique skill sets.\nFor more information on working for Workman please visit our website:\nWORKMAN.CO.UK/OURPEOPLE\nEqual opportunities\nWe are an equal opportunities employer, and it is our policy to recruit a diverse workforce and follow the guidelines of the Equality Act 2010.\nThis job description does not form part of your contract of employment, and the duties may be amended from time to time.","description_format":"text","description_chars":3646,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Gym membership","Hybrid work","Life insurance"],"hiring_locations":[{"name":"United Kingdom","iso":"GB","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate","Property Management","Management Consulting"],"lifecycle":[{"event":"open","at":"2026-09-11T14:41:33Z"}],"liveness":{"score":10,"band":"cold","label":"Long shot","p_open":1,"p_active":0.272,"p_room":0.35,"age_days":58,"expected_fill_days":19,"reasons":["conf:11","stale_co","win:tail"],"computed_at":"2026-10-01T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/workman-property-administrator","json_url":"https://alion.io/job/workman-property-administrator.json","meta":{"generated_at":"2026-10-01T22:14:30Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":4986,"day_limit":5000,"remaining_today":14,"minute_limit":60,"resets_at":"2026-10-02T00:00:00Z"}}}