{"id":3974261,"url":"https://alion.io/job/workplacenl-executive-assistant","title":"Executive Assistant","company":{"id":1323591,"name":"WorkplaceNL","domain":"workplacenl.ca","url":"https://alion.io/company/workplacenl","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["St. John's, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-09T14:30:30Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-09T17:25:01Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Executive Assistant (Legal)\nAs WorkplaceNL’s Executive Assistant (Legal) you will be accountable for providing specialized executive-level and legal administrative support to the General Counsel and Corporate Secretary and executive-level support and administrative services of a confidential nature to the Executive Team, making routine administrative decisions on behalf of the executive team.\nThe incumbent will also provide executive-level support services to the CEO, the Board Chairperson and the Board of Directors in the absence of the Executive Assistant to the CEO and Board of Directors and Executive Department.\nRole Responsibilities\nProvides efficient administration of the Legal Department by screening, logging and distributing incoming calls, mail, inquires, requests for legal assistance and acting upon matters which can be dealt with by the Executive Assistant (Legal) or can be expedited by referral for further information/action within WorkplaceNL.\nPrepares the Legal Department budget for review by the General Counsel and Corporate Secretary. The incumbent monitors and analyzes the department’s budget, once approved. This position completes and records all purchases made on behalf of the department, ensuring budget restrictions are kept, reviews and verifies the department's monthly administrative cost reports.\nAssigns referrals to investigator, ensuring that reporting deadlines are met and tracks outcomes of investigations and prepares statistical reports. Receives incoming calls on investigation referral line and maintains a computerized tracking system for investigation referrals.\nPrepares a preliminary draft of contracts for review by Legal Counsel/General Counsel. Provides support to the responsible lawyer in drafting contracts and contract extensions and other correspondence on agreements.\nProvides support in processing and responding to applications for access to information pursuant to the Access to Information and Protection and Privacy Act, 2015 in a strict timeframe and tracks the outcomes of these information requests.\nProvides support to the IJA Coordinator in processing, responding to and tracking these requests.\nEssential Skills and Qualifications\nCompletion of a two-year Legal Administration Program;\nFive years related experience working senior level as an executive or legal assistant in a law firm or corporate legal department;\nAdditional training in business administration, executive-level support or board governance would be an asset;\nStrong knowledge of information practices and systems are required;\nProficiency with Microsoft applications, information technology software and systems and document management systems. Knowledge of file management software would be an asset;\nExemplary communication (oral and written), organizational, office management and interpersonal skills, to support liaising with other areas in the organization as well as the minister’s office, various government officials and stakeholders;\nDemonstrated ability to exercise initiative and judgment along with strong coordination skills; and,\nDemonstrated ability to perform tasks on legal files as required. The incumbent must be able to understand and respect the principles of confidentiality and work independently.\nWhat does success look like in this role?\nWorks with minimal direct supervision in a high-pressure environment with critical and competing demands.\nGreat attention to detail in achieving rigid timeframes, producing quality reports and correspondence and a demonstrated empathy for clients of WorkplaceNL.\nCommunicates professionally and diplomatically internally and with stakeholders, including executive members, primary stakeholders, sector councils and industry associations and ensures required action is carried out expediently. \nCompletes skilled and experienced collaborative work in team environments.\nWe thank all candidates for their interest; however, only those selected for further consideration will be contacted.\nFor more information, please visit www.workplacenl.ca","description_format":"text","description_chars":4051,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Occupational Health","Insurance Brokers & Agencies"],"lifecycle":[{"event":"open","at":"2026-11-09T17:25:01Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":34,"reasons":["conf:3","win:early"],"computed_at":"2026-11-09T20:42:08Z"},"pay":null,"html_url":"https://alion.io/job/workplacenl-executive-assistant","json_url":"https://alion.io/job/workplacenl-executive-assistant.json","meta":{"generated_at":"2026-11-09T20:42:08Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8143,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-10T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1323591},"rest":"https://alion.io/mcp/rest/get_company?id=1323591"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fworkplacenl-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fworkplacenl-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fworkplacenl-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/workplacenl-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fworkplacenl-executive-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3974261}},{"tool":"search_jobs","arguments":{"company":"workplacenl.ca","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3974261},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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