{"id":3518523,"url":"https://alion.io/job/world-concern-development-organization-terms-of-reference-for-a-payroll-software","title":"Terms of Reference for a Payroll Software","company":{"id":2054492,"name":"World Concern","domain":"worldconcern.org","url":"https://alion.io/company/worldconcern","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Nairobi, Kenya"],"countries":["KE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-20T00:00:00Z","employer_posted_date":null,"last_verified_at":"2026-10-20T00:00:00Z","board_verified":false,"closed_at":null,"days_open":15,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":15},"description":"World Concern\nTERMS OF REFERENCE (TOR)\nTERMS OF REFERENCE FOR A PAYROLL SOFTWAREREQUEST FOR QUOTATION (RFQ)\n1. BACKGROUND\nWorld Concern Development Organization is a Christian global relief and development agency who extends opportunity and hope to people facing the most profound human challenges of extreme poverty. Annually, we serve nearly 6 million people in 18 countries.\nWorld Concern serves communities living in extreme harsh environments to reduce their vulnerability and build their resilience to both natural and manmade disasters. Since 2005, World Concern has been transforming lives through a combination of emergency relief and development programs.\nORGANIZATION PROFILE\nIndustry: INGO\nRegional Offices: Nairobi, Kenya\nNumber of Employees: Approx. 50\nLocations: 5 offices\nEmployment Types:\n\nContract employees\n\nShort term contract\n\nInterns\n\n2. OBJECTIVES\nThe primary objectives of the payroll software are to:\n\nAutomate payroll calculations and processing.\n\nEnsure compliance with applicable tax laws and statutory deductions.\n\nReduce payroll processing time and human errors.\n\nGenerate accurate payroll reports and payslips.\n\nIntegrate with existing HR and accounting systems.\n\nMaintain secure employee payroll records.\n\nProvide audit trails and management reporting.\n\n3. SCOPE OF WORK\nThe payroll software shall provide the following functionalities:\n\nEmployee Information Management\n\nEmployee master records.\n\nEmployment history tracking.\n\nDepartment and position management.\n\nEmployee bank details management.\n\nEmployee document management.\n\n4. PAYROLL PROCESSING\n\nSalary computation.\n\nOvertime calculations.\n\nAllowance and benefit management.\n\nBonus and incentive processing.\n\nLoan and advance deductions.\n\nLeave deductions.\n\nArrears and back-pay calculations.\n\nMulti-pay frequency support (monthly, bi-weekly, weekly).\n\nCost allocation\n\n5. STATUTORY COMPLIANCE\nThe system should support:\n\nIncome tax calculations.\n\nSocial security contributions.\n\nPension deductions.\n\nHealth insurance deductions.\n\nOther statutory deductions applicable under local legislation.\n\nGeneration of statutory returns and reports\n\n6. PAY SLIP MANAGEMENT\n\nElectronic payslip generation.\n\nEmail distribution of payslips.\n\nEmployee self-service access.\n\nHistorical payslip retrieval.\n\n7. REPORTING\nThe software should generate:\n\nPayroll summaries.\n\nDepartmental payroll reports.\n\nTax reports.\n\nDeduction reports.\n\nBank transfer schedules.\n\nAudit reports.\n\nCustom management reports.\n\n8. EMPLOYEE SELF SERVICE (ESS)\n\nEmployees should be able to:\n\nView payslips.\n\nUpdate personal information (subject to approval).\n\nView leave balances and apply for leave.\n\nDownload payroll-related documents.\n\n9. TECHNICAL REQUIREMENTS\nThe software should:\n\nBe web-based and/or cloud-hosted.\n\nSupport role-based access controls.\n\nProvide multi-user access.\n\nSupport data backup and recovery.\n\nInclude audit trail functionality.\n\nBe compatible with major web browsers.\n\nSupport mobile access where applicable.\n\nAllow data import/export in common formats (Excel, CSV, PDF).\n\nHave the capability to allocate an individual staff member’s salary and benefits across multiple cost centers.\n\n10. SECURITY REQUIREMENTS\nThe software must:\n\nComply with applicable data protection laws.\n\nEncrypt sensitive payroll data.\n\nProvide secure authentication mechanisms.\n\nSupport password policies and multi-factor authentication.\n\nMaintain detailed audit logs.\n\nEnsure secure backup and disaster recovery procedures.\n\n11. DELIVERABLES\nThe vendor shall provide:\n\nPayroll software licenses/subscriptions.\n\nSystem configuration and customization.\n\nData migration from existing systems.\n\nUser acceptance testing (UAT).\n\nUser and administrator training.\n\nSystem documentation.\n\nGo-live support.\n\nPost-implementation support and maintenance.\n\n12. VENDOR QUALIFICATIONS\nThe vendor should demonstrate:\n\nExperience implementing payroll systems.\n\nReferences from similar organizations.\n\nKnowledge of local payroll and tax regulations.\n\nAvailability of local technical support.\n\nProven system reliability and security.\n\nCapacity to provide ongoing maintenance and upgrades.\n\n13. ACCEPTANCE CRITERIA\nThe software shall be accepted upon:\n\nSuccessful completion of testing.\n\nAccurate payroll processing.\n\nCompliance with statutory requirements.\n\nSuccessful integration with existing systems.\n\nDelivery of all agreed documentation and training.\n\nSign-off by authorized management.\n\n14. SUPPORT AND MAINTENANCE\nThe vendor shall provide:\n\nHelpdesk support.\n\nSystem updates and upgrades.\n\nService Level Agreement (SLA).\n\nPeriodic performance reviews.\n\n15. BUDGET AND PAYMENT TERMS\nThe proposal should clearly specify:\n\nSoftware licensing costs.\n\nImplementation costs.\n\nTraining costs.\n\nAnnual maintenance fees.\n\nAny additional recurring charges.\n\n16. APPLICATION PROCESS\nInterested candidates should submit their technical proposal to  not later than October 28, 2026.","description_format":"text","description_chars":4937,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-30T10:55:31Z"}],"visa":[],"liveness":{"score":59,"band":"ok","label":"Likely open","p_open":0.85,"p_active":0.769,"p_room":0.9,"age_days":15,"expected_fill_days":25,"reasons":["seen:15","win:mid"],"computed_at":"2026-11-04T06:34:25Z"},"pay":null,"html_url":"https://alion.io/job/world-concern-development-organization-terms-of-reference-for-a-payroll-software","json_url":"https://alion.io/job/world-concern-development-organization-terms-of-reference-for-a-payroll-software.json","meta":{"generated_at":"2026-11-04T15:58:38Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":24438,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-05T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2054492},"rest":"https://alion.io/mcp/rest/get_company?id=2054492"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fworld-concern-development-organization-terms-of-reference-for-a-payroll-software"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fworld-concern-development-organization-terms-of-reference-for-a-payroll-software"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fworld-concern-development-organization-terms-of-reference-for-a-payroll-software"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/world-concern-development-organization-terms-of-reference-for-a-payroll-software\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fworld-concern-development-organization-terms-of-reference-for-a-payroll-software"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3518523}},{"tool":"search_jobs","arguments":{"company":"worldconcern.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3518523},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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