{"id":284534,"url":"https://alion.io/job/world-vision-procurement-admin-specialist-reliever","title":"Procurement Admin Specialist (Reliever)","company":{"id":6408,"name":"World Vision","domain":"worldvision.org","url":"https://alion.io/company/worldvision","size_band":"5000+","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Workday","truth_index":{"grade":"B","score":83,"open_postings":50,"ghost_share":0,"stale_share":0.9,"repost_share":0,"time_to_fill_p50_days":13,"computed_at":"2026-09-24T05:45:00Z"}},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cebu City, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":12000,"max_usd":27000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":919},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"SLI/SLO/SLA","optional":false},{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-08-13T00:00:00Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-24T11:37:50Z","board_verified":true,"closed_at":null,"days_open":42,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":42},"description":"With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.\nCome join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!\nKey Responsibilities:\nThe Supply Chain Management and Admin Specialist is responsible for executing the full sourcing process for goods, works, and services across assigned categories and locations, ensuring alignment with World Vision’s procurement policies. This role plays a key part in driving cost savings through effective supplier negotiations and market assessments to meet operational needs efficiently.\nWorking closely with field teams, vendors, and partners, the specialist ensures timely receipt of requirements and delivers procurement value across the organization. The role also involves performing administrative functions in office supply management, financial coordination, and customer service support.\nWhile the position does not have a direct report, it requires strong collaboration with Field Office staff and partners. In emergency situations, the specialist may be deployed as part of the Response Team, provided the role is clearly defined and supported with appropriate training and coverage planning.\nIn times of emergency response, the Supply Chain Management and Admin Specialist may become part of the Response Team depending on her/his expertise and training with prior agreement with her/his supervisor. This role must be clearly defined, agreed and supported with appropriate training, coaching or exposures and a plan to cover her/his responsibilities is in-placed while on a special assignment/deployment.\nThis is a fixed-term position for one year based in Mandaue City, Cebu.\nMajor Responsibilities:\nFacilitate and support the development of cost effective sourcing plan for the Area Program based on its procurement plans, forecasted demand, and market intelligence to support planning and budget decisions and ensure timely availability of quality goods, works, and services at best overall value through structured procurement planning, market research, stakeholder collaboration, and performance management-ultimately supporting operational efficiency and the best interests of the communities served.\nDevelopment of sourcing strategies based on procurement plan/demand planning & market research and analysis.\nFacilitate procurement planning with Operations as assigned; Provide market insights & item catalogue as reference.\nUnderstands well the program needs and if necessary with partners in the assigned Field Office.\nFor PNS/G provide relevant market insights and pricing during budget proposals as assigned.\nReview procurement plans; Assess & forecast demands\nConducts market research and analysis based on needs identified\nDetermines the proper sources and suppliers of Goods, Works and Services (GWS) its availability, terms of sales and mode of delivery to support and ensure timely implementation of the organization’s deliverables and provides recommendations to SCM officer\nCoordinate with Operations on the results of market research to guide sourcing strategies and improve procurement decisions.\nDevelop sourcing strategies\nTimely delivery and execution of planned sourcing activities at best overall value and efficiency for the best interest of target beneficiaries, customers and communities being served.\nReview and confirmation of Purchase Request\nReviews requisition and ensure accuracy of terminology, and completeness of specifications\nRegularly monitors requests for buyer’s actions in ProVision that may hinder timely generation of Purchase Order through the system. (e.g. PO to be sent manually, missing delivery address information, etc) and addresses issues and problems.\nSourcing, negotiation and selection of suppliers with the best bid/offer according to LoA and WV procurement policies\nOrganizes and conducts bid meetings according to set guidelines, reports bid results and recommends appropriate action to SCM Officer\nResearches and evaluates requested based on price quality and warranty and other applicable criteria to meet the need of the internal customer\nUnderstands well the program needs and if necessary with partners in the assigned Field Office\nAnalyzes issues and concerns, strengths and weakness of SCM practices in the Field Office and provides appropriate recommendations to SCM Officer\nAwarding of contract to the selected vendors/suppliers\nEnsure timely and quality delivery according to specified order in coordination with receiving team\nCoordinate with suppliers for concerned deliveries for resolution\nEnsure competent, quality and compliant execution and monitoring of all purchasing transactions\nMonitors & Evaluates suppliers GWS within WV Supply chain defined procedures.\nClosely coordinate with customers to ensure advance preparation and planning process for special/complex purchasing projects/requirements\nMonitors and manages claim to suppliers for defectives, shortage, missing parts\nClosely coordinate purchasing details with stakeholders (requestor, suppliers, logistics) such as delivery schedule, pricing revisions, order cancellation/change and delivery and invoice discrepancies\nResolves problems and issues arising from purchase of services, supplies and equipment in close coordination with the supervisor as needed\nCoordinate with Shared Services Center for the Supply Master Data Update and Maintenance (Item, Contract and Suppliers).\nExecutes SCM procedures and supports emergency response as necessary and when deployed.\nStakeholder Engagement\nDevelop and maintain professional relationships with key suppliers\nContinuously manage and collaborate with Operations improving rapport and professional business relationships\nCoordinate deliveries and support receiving, sourcing, and market assessment activities\nContracting, negotiations & contract lifecycle Management\nInitiate, negotiate & facilitate contract agreement and/or Purchase Order for supplier and WV according to LoA and Grants regulations.\nFacilitates strategic sourcing for low spend - high volume items and other categories to be assigned and as allowed for Grant Funded Project.\nReviews purchase order claims and contracts for conformance to WV policy\nFacilitate contracts via CLM in ProVision\nEnsure contracts & SLA adhere to the agreements made between WV & suppliers\nMonitors contract duration and supplier performance against the Contract Terms & Conditions.\nEndorsement of contract to implementing team\nCoordinate with suppliers for concerned deliveries for resolution & completion\nFacilitate contracts for renewal prior to expiry date in coordination with implementing team\nEnsure proper documentation of processed contract according to WV procurement policies and guidelines supplier that includes Terms & conditions, Request for proposals, Invitation to Bid, Request for Information, Framework Agreements & Contracts\nRisk Management, reporting and compliance\nRisk Management\nConduct due diligence in accordance with WV policy and guidelines on Supplier Registration\nMonitor financial health of key suppliers and alert management of potential threats to key supplier viability including their technical roadmap and business direction of suppliers\nCompliance\nEnsure procurement process are compliant with Grants regulations as applicable\nEnsure supplier participation on Safeguarding orientation in coordination with Safeguarding team\nEnsure supplier signed Safeguarding Form as needed\nMonitors compliance of Safeguarding Policy of suppliers and contractors & ensures resolutions of violations with relevant team\nConduct Capacity building to staff, and other stakeholders on Source to Pay process and system improvements and update\nProvide guidance to stakeholders (customers and suppliers) on Source to Pay process and systems improvements and update\nEnsures that SCM guidelines are well understood and complied by all staff at all times.\nReporting\nAnalyzes procurement activities and initiates continuous improvement, negotiate discounts, standardization of processes, value analysis and cooperative purchasing\nSubmits monthly procurement performance report\nReviews records and reports pertaining to purchasing operation for work activity monitoring, staff performance evaluation, and service improvements\nAnalyze SCM related issues and concerns with FO stakeholders and provides solutions & recommendations to SCM Officer\nManages long term supplier relationships\nDevelop and nature professional relationships with key suppliers\nPerformance Management and Growth\nSet targets based on Supply chain annual plan including continuous improvement project initiative\nSubmits accomplishment reports based on schedule set by the department (monthly, quarterly, bi-annual or annual)\nParticipates during Emergency responses initiated by the organization as the need arises.\nModels biblical ethics, Christian values and beliefs in action and lifestyles while in and out of duty.\nDemonstrates an understanding of and commitment to World Vision’s Core Values in the approach to work and relationships internally with colleague and externally with partners and suppliers.\nExecutes SCM procedures and supports emergency response as necessary and when deployed.\nOffice facilities administration\nCoordinate with Admin-Logistics on receiving goods and arranging shipments, including emergency response support\nSupport office administration requirements including permits, supplies, security, and maintenance\nAssist in asset disposal and outsourced fleet coordination\nExecute warehousing, dispatch, and distribution activities (office-to-area and supplier-to-area)\nQualifications:\nBachelor's degree in Supply Chain Management, Business Administration, Logistics, or a related field.\nAt least three (3) years of progressive experience in procurement, strategic sourcing, supply chain management, or logistics.\nExperience conducting market research and supplier market assessments is an advantage.\nExperience working with NGOs, donor-funded projects, or large organizations is highly desirable.\nExperience managing procurement, purchasing, inventory control, and contract administration functions.\nProven experience collaborating with suppliers and internal stakeholders to improve procurement processes and operational efficiency.\nStrong knowledge of Source-to-Pay (S2P) processes, procurement planning, and strategic sourcing.\nSolid understanding of procurement policies, donor regulations, and compliance requirements.\nProven expertise in: Strategic sourcing and supplier selection, Market research and demand forecasting, Supplier evaluation and performance management, Supplier relationship management, Contract negotiation, administration, and contract lifecycle management (CLM), Procurement planning and sourcing strategies, Risk assessment and mitigation, Value analysis and cost optimization initiatives, Financial health assessment of suppliers.\nKnowledge of modern purchasing methods, procurement procedures, specifications development, and sourcing strategies.\nFamiliarity with procurement systems and ERP platforms such as ProVision, SAP, Oracle, and other Source-to-Pay solutions.\nProficient in Microsoft Office applications, including Word, Excel, PowerPoint, and procurement software.\nStrong understanding of market conditions, pricing trends, new technologies, and supplier capabilities.\nStrong analytical, technical, and critical thinking skills.\nAbility to analyze procurement data, monitor KPIs, prepare reports, and provide actionable recommendations.\nDemonstrated ability to identify risks, resolve complex procurement issues, and implement process improvements.\nKnowledge of contract management principles and legal considerations in procurement.t\nExcellent written and verbal communication skills in both English and Filipino.\nStrong ne...","description_format":"text","description_chars":13909,"description_truncated":true,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain","Education","Government","Civil Defense"],"lifecycle":[{"event":"open","at":"2026-09-05T13:51:15Z"}],"liveness":{"score":9,"band":"cold","label":"Long shot","p_open":1,"p_active":0.329,"p_room":0.28,"age_days":42,"expected_fill_days":13,"reasons":["conf:0","stale_co","velocity","win:tail","crowd:brand"],"computed_at":"2026-09-24T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/world-vision-procurement-admin-specialist-reliever","json_url":"https://alion.io/job/world-vision-procurement-admin-specialist-reliever.json","meta":{"generated_at":"2026-09-24T14:22:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}