Project Manager

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Job Description:

Grant Implementation

• Direct and oversee the implementation of the grant, ensuring that the project’s Ultimate, Intermediate and Immediate Outcomes are achieved
• Lead stakeholders in participatory planning of project activity implementation, ensuring adherence to technical standards, best practices and donor guidelines
• Establish and maintain effective project management tools for World Vision for standardized implementation planning, quality assurance monitoring, programmatic and financial reporting, beneficiary accountability, risk management, evaluation, and internal communication
• Provide timely, high-quality, and complete submission of work plans, quarterly and annual reports, financial reports, and any additional donor-required reports
• Ensure grant management compliance for the project in alignment with donor and WV regulations
• Ensure strong communication and coordination with all team members as a means to effectively achieve program objectives
• Ensure effective liaison with local government officials, local communities, donor representatives and other stakeholders, making use of an appropriate accountability framework
• Carry out additional responsibilities and projects as assigned, including administrative and planning functions.
• Identify project-specific risks and design mitigation measures
• Ensure accountability to affected populations according to donor and WV AAP framework

Budget Management:

• Manage grant budget within approved spending levels and ensure accurate and timely financial reports to WVUS and key management staff at World Vision.
• Ensure grant/project compliance whereby project expenditures are reasonable, allocable, prudent, and spent in accordance with donor rules and regulations to ensure compliance with external audit.
• Oversee supply and equipment procurement, acquisition, disposition, and management in compliance with WV internal and donor requirements.
• Liaise with host government officials, local communities, farmers, partners, and other organizations as appropriate.

Staff Supervision and Management

• Supervise a project team with skills across a diverse set of technical areas
• Develop and maintain an adequate human resource plan consistent with WV policies, donor requirements and local laws and ensure proper technical and operational capacity of staff to manage and implement project initiatives
• Ensure competent and motivated staff are hired and retained
• Conduct periodic reviews of staff performance in line with WVs performance management system, ensuring opportunities for staff feedback
• Ensure proper technical capacity of staff is available by providing training and performance management to project staff

Monitoring, Reporting, Documentation & Knowledge Management

• Maintain effective project quality assurance mechanisms, including a monitoring system for tracking project progress against indicators, activities and key project milestones, reporting, evaluation, and communication systems
• Conduct routine visits to all project sites for purposes of monitoring and operational support.
• Submit timely, accurate, and quality reports that meet donor requirements.
• Develop Standard Operating Procedures for monitoring, reporting, documentation and knowledge management, including establishment of standard tools and systems for documentation and information sharing of project progress, best practices, lessons learnt and success stories.
• Ensure documentation of lessons identified case studies and evidence of impact for reflection, learning and dissemination.

Donor Relations:

• Represent World Vision South Sudan in all Bureau of DHR meetings in collaboration with the Senior Operations Manager to discuss all issues related to project updates and grant management.
• Represent World Vision South Sudan at relevant meetings with the Government of South Sudan and other stakeholders to provide updates on project progress and communicate challenges of the program implementation
• Maintain Communication with WVUS

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• Minimum master’s degree in social sciences, Public Health, Engineering, Management, Business Administration, International Development, or a related field, or equivalent experience in grant management
• At least seven years of experience in program management and administration, monitoring and evaluation system design, financial management, award cooperative agreement compliance, and tracking project performance and costs
• Proven ability to manage partnership relationships including effective coordination with host country government
• Strong experience in managing Food Security and Livelihood programs, WASH, health, and protection
• Experience and skills in partnership management, especially with donors, private sector, NGO, and local community organizations
• Previous experience as PM or other similar roles is required
• Has strong networking, team spirit, partnership, coordination and harmony skills
• Experience adhering to the Red Cross and Red Crescent Code of Conduct, HAP-I Standard, ECB Good Enough Guide, Sphere Standard (Humanitarian Charter and Participation Standard), donor requirements and WV Humanitarian Accountability Framework

Required Education, training, license, registration, and certification

• University degree or qualification in Health, WASH, Project management, or another related field.
• 3-5 years proven experience in emergency programmes or social development, with at least 2 years of that experience in Fragile contexts.
• Experience in working with Humanitarian clusters and working groups/community of practice is an added advantage.
• Prior experience in multi-sector program management in South Sudan is required
• Strong experience in managing staff, partners and facilitating capacity building
• Minimum 3 years with similar experience as project manager/program manager in Health, protection and WASH.

Preferred Knowledge and Qualifications

• Familiarity with the US Government BDHR grants regulations
• Excellent capacity in facilitating training and preparing user-friendly manuals and toolkits.
• Understanding of humanitarian relief, recovery and development work, i.e. triple nexus in fragile contexts.
• Excellent networking, relationship building and people management skills.
• Ability to work in difficult, insecure and stressful conditions.
• Demonstrated ability to think strategically, manage to plan and meet deadlines

Applicant Types Accepted: