{"id":3275261,"url":"https://alion.io/job/worldline-executive-assistant-2","title":"Executive Assistant","company":{"id":52940,"name":"Worldline","domain":"worldline.com","url":"https://alion.io/company/worldline","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Warsaw, Poland"],"countries":["PL"],"hiring_countries":["PL"],"hiring_countries_total":1,"salary":null,"salary_estimate":{"min_usd":17500,"max_usd":39000,"period":"year","method":"role_country_seniority_unknown","sample_n":21},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-26T14:16:11Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-29T16:45:08Z","board_verified":false,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Who we are\nWorldline helps businesses of all shapes and sizes to accelerate their growth journey - quickly, simply, and securely. We are the innovators at the heart of the payments technology industry, shaping how the world pays and gets paid. Our technology powers the growth of millions of businesses across 5 continents. And just as we help our customers accelerate their business, we are committed to helping our people accelerate their careers. Together, we shape the evolution.\nThe opportunity\nWe seek a highly organized and detail-oriented assistant to support our Executive Assistant in managing administrative tasks. The ideal candidate will have a proactive approach, excellent communication skills, and the ability to handle multiple tasks simultaneously while maintaining discretion and confidentiality.\nDay-to-day responsibilities\nValidate purchase requisitions for the entire entity (using the Basware tool).\nCheck and validate employee travel requests (through the Amex Neo tool).\nEnter and manage expense claims (using Concur).\nOrganize travel arrangements for multiple employees, coordinating with the travel agency or utilizing the Amex Neo tool.\nCreate and update organizational charts to reflect current team structures.\nDevelop and maintain a SharePoint site for efficient information sharing and collaboration.\nWho are we looking for\nExperience: A first experience in a similar position is preferred.\nTechnical Skills: Proficient in Microsoft Word, Excel, and Outlook. Familiarity with specific software such as Basware, Amex Neo, and Concur is a plus.\nHighly organized and meticulous in task execution.\nAbility to manage multiple tasks and prioritize effectively to meet tight deadlines\nStrong communication skills, both written and verbal.\nDiscreet and respectful of confidentiality in all matters.\nCapable of following instructions accurately and providing constructive feedback on completed tasks.\nAbility to navigate in a complex organization.\nAdaptability and the ability to acquire new skills efficiently\nReal team player, building a tandem with other executive assistants\nPolish and English skills at a very good level in speaking and writing\nAn enthusiasm to learn and apply AI to automate routine activity\nPerks & Benefits\nAt Worldline you’ll get the chance to be at the heart of the global payments technology industry and shape how the world pays and gets paid. On top of that, you will also:\nPrivate medical & life insurance\nMyBenefit Platform\nHoliday allowance\nPublic transportation allowance\nMeal allowance\nAnnual bonus\nShape the evolution\nWe are on an exciting journey towards the next frontiers of payments technology, and we look for big thinkers, people with passion, can-do attitude and a hunger to learn and grow. Here you'll work with ambitious colleagues from around the world, take on unique challenges as a team, and make a real impact on the society. With an empowering culture, strong technology and extensive training opportunities, we help you accelerate your career - wherever you decide to go. Join our global team of 18,000 innovators and shape a tomorrow that is yours to own.\nLearn more about life at Worldline at jobs.worldline.com\nWe are proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any applicable legally protected characteristics.\n Pursuant to the Article 24 sec. 6 of the Act of 14 June 2024 on the protection of whistleblowers, we inform you that Worldline Financial Services (Europe) S.A., a joint-stock company, Branch in Poland (hereinafter referred to as Worldline) is governed by the Regulations on the receipt of internal reports and taking follow-up actions (hereinafter referred to as the Regulations).","description_format":"text","description_chars":3856,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Life insurance"],"hiring_locations":[{"name":"Poland","iso":"PL","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Payment Processing & Gateways"],"lifecycle":[{"event":"open","at":"2026-10-26T14:16:11Z"}],"visa":[],"liveness":{"score":81,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.897,"p_room":0.9,"age_days":4,"expected_fill_days":11,"reasons":["conf:37","velocity","win:mid","comp:brand"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/worldline-executive-assistant-2","json_url":"https://alion.io/job/worldline-executive-assistant-2.json","meta":{"generated_at":"2026-11-01T05:06:51Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":7933,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":52940},"rest":"https://alion.io/mcp/rest/get_company?id=52940"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fworldline-executive-assistant-2"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fworldline-executive-assistant-2"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fworldline-executive-assistant-2"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/worldline-executive-assistant-2\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fworldline-executive-assistant-2"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3275261}},{"tool":"search_jobs","arguments":{"company":"worldline.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3275261},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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