{"id":1973879,"url":"https://alion.io/job/wow-remote-teams-administrative-and-estimating-assistant","title":"Administrative and Estimating Assistant","company":{"id":3853995,"name":"WOW Remote Teams","domain":"wowremoteteams.com","url":"https://alion.io/company/wow-remote-teams","size_band":"11-50","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"inferred_payroll_markers","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2026-10-06T18:40:46Z","employer_posted_date":null,"last_verified_at":"2026-10-06T18:40:46Z","board_verified":false,"closed_at":null,"days_open":14,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":14},"description":"This is a remote position.Our client is looking for aFull-Time Administrative and Estimating Assistantto support their construction operations with estimating, accounting, subcontractor coordination, and day-to-day administrative tasks. They are an established construction company with over a decade of experience delivering residential and commercial projects, including renovations and complex rebuilds.\nThis position is ideal for someone who understands construction workflows, is comfortable working with numbers and project documentation, and takes initiative without needing constant direction. The right candidate will be highly organized, dependable, proactive, and able to move tasks forward in a fast-paced environment.\nResponsibilities\nSupport estimating and pre-construction activities for upcoming projects.\n\nPerform and assist with quantity takeoffs using construction drawings and project documentation.\n\nPrepare and organize information needed for project estimates and proposals.\n\nAssist with RFIs, project clarifications, and other pre-construction documentation.\n\nMaintain accurate financial records and complete accounting-related tasks in QuickBooks.\n\nCreate and process purchase orders, bills, and client invoices.\n\nTrack project-related expenses and maintain organized financial documentation.\n\nFollow up with subcontractors regarding pricing, documentation, project information, and outstanding items.\n\nMaintain organized project files, records, and administrative documentation.\n\nAssist with construction scheduling and project coordination when needed.\n\nUse Buildertrend to support project and construction administration.\n\nWork with Bluebeam to review drawings, documents, and takeoff-related information.\n\nMaintain spreadsheets, reports, and other project documentation using Microsoft Excel and Word.\n\nProvide general administrative support across the company as priorities arise.\n\nProactively identify pending tasks and follow through until completion.\n\nRequirements\nPrevious experience in construction, estimating, pre-construction, construction administration, or a closely related role.\n\nExperience supporting construction estimates and performing or assisting with takeoffs.\n\nFamiliarity with RFIs, project clarifications, purchase orders, bills, and invoices.\n\nHands-on experience with Buildertrend.\n\nProficiency with QuickBooks.\n\nExperience using Bluebeam for construction drawings, documentation, or takeoffs.\n\nStrong working knowledge of Microsoft Excel and Word.\n\nHigh level of written and spoken English.\n\nStrong organizational skills and attention to detail.\n\nAbility to manage several administrative and project-related responsibilities simultaneously.\n\nProactive, resourceful, and action-oriented approach to work.\n\nAbility to work independently and complete responsibilities with minimal supervision.\n\nReliable follow-through and a strong sense of ownership.\n\nQualifications\nProfessional experience working with a general contractor, construction company, subcontractor, estimator, or construction project team is strongly preferred.\n\nUnderstanding of construction terminology, drawings, estimating processes, and project documentation.\n\nComfortable communicating and following up directly with subcontractors and other project stakeholders.\n\nAbility to work accurately with financial and project information.\n\nExperience supporting both operational and administrative functions is highly valuable.\n\nKnowledge of construction scheduling is preferred.\n\nExperience supporting residential and/or commercial construction projects is a plus.\n\nBenefits\nFull-time position\n\n100% remote\n\nOpportunity to work directly with an established U.S. construction company.\n\nExposure to multiple areas of construction operations, including estimating, pre-construction, accounting, and project administration.\n\nOpportunity to develop broader construction management and project coordination experience.\n\nOriginally posted on Himalayas","description_format":"text","description_chars":3961,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","Language Learning","Human 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