{"id":2473103,"url":"https://alion.io/job/wow-remote-teams-executive-administrative-assistant","title":"Executive Administrative Assistant","company":{"id":3853995,"name":"WOW Remote Teams","domain":"wowremoteteams.com","url":"https://alion.io/company/wow-remote-teams","size_band":"11-50","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"inferred_payroll_markers","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Notion","optional":false},{"name":"Slack","optional":false}],"status":"live","first_seen_at":"2026-10-13T19:29:14Z","employer_posted_date":null,"last_verified_at":"2026-10-13T19:29:14Z","board_verified":false,"closed_at":null,"days_open":17,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":17},"description":"This is a remote position.Our client is looking for anExecutive Administrative Assistantto support two founders in a fast-paced, early-stage environment. This role offers hands-on exposure to community management, recruiting operations, and business development initiatives, playing a key role in keeping daily operations aligned and moving forward. They operate within the startup and community-driven space, having built a strong network and gained traction by connecting professionals and driving collaborative growth over recent years.\nThis is a high-impact position where organization, proactivity, and ownership are everything. The person in this role will act as a central point of coordination across multiple workflows, ensuring priorities are executed efficiently and nothing falls through the cracks.\nResponsibilities\nManage founder calendars, including scheduling membership calls, introductions, and internal meetings\n\nCoordinate outreach efforts with community members and support engagement initiatives\n\nTrack member contributions, OKRs, and participation tied to internal programs\n\nPlan and execute both virtual and in-person events, including logistics and coordination\n\nOversee onboarding processes by setting up new members across platforms like Slack and internal systems\n\nMaintain and optimize internal documentation and workflows in Notion as the main source of truth\n\nCoordinate interview scheduling between candidates and clients, adjusting as needed\n\nSupport sourcing efforts by reviewing candidate pipelines and identifying key selection criteria\n\nAssist with outreach messaging, list building, and workflow optimization using AI tools\n\nHandle general administrative and operational tasks across recruiting functions\n\nResearch relevant business development events and assist with attendance planning\n\nCoordinate travel logistics and event participation for founders\n\nBuild and organize target contact lists for outreach campaigns\n\nMaintain clean and structured databases for business development efforts\n\nProvide ongoing support for ad hoc founder requests and shifting priorities\n\nRequirements\nStrong organizational skills with exceptional attention to detail\n\nAbility to manage multiple priorities independently with minimal supervision\n\nExcellent written and verbal communication skills\n\nComfortable working in dynamic, fast-moving environments with evolving priorities\n\nExperience using tools such as Notion, Google Workspace, Slack, and AI platforms\n\nProactive mindset with a strong sense of ownership and accountability\n\nQualifications\nPrevious experience in administrative, operations, or executive support roles\n\nExposure to startup environments, recruiting processes, or community operations is a plus\n\nExperience coordinating events or managing logistics is highly valued\n\nAbility to think critically and solve problems in ambiguous situations\n\nBenefitsFull-time role\n100% remote work environment\nHigh exposure to founders and strategic decision-making\n\nOpportunity to grow within a fast-scaling startup environment\n\nDynamic and collaborative culture with real ownership of responsibilities\n\nOriginally posted on Himalayas","description_format":"text","description_chars":3158,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United 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