{"id":1732051,"url":"https://alion.io/job/wow-remote-teams-executive-assistant","title":"Executive Assistant","company":{"id":3853995,"name":"WOW Remote Teams","domain":"wowremoteteams.com","url":"https://alion.io/company/wow-remote-teams","size_band":"11-50","is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"inferred_payroll_markers","remote_working_hours":null,"hiring_geo_confidence":"inferred","locations":[],"countries":[],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-02T23:00:12Z","employer_posted_date":null,"last_verified_at":"2026-10-02T23:00:12Z","board_verified":false,"closed_at":null,"days_open":13,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":13},"description":"This is a remote position.Our client is looking for anExecutive Assistantto provide high-level administrative and operational support to senior executives in a dynamic, fast-moving organization. They operate in the commercial real estate media and information space, providing daily industry news, market updates, conferences, and marketing solutions for professionals across the sector.\nThis role is ideal for someone highly organized, proactive, tech-savvy, and confident supporting executive-level priorities. The right candidate will help manage calendars, communications, meetings, documents, research, client interactions, and special projects while maintaining a high level of confidentiality and professionalism.\nResponsibilities\nProvide comprehensive administrative support to senior executives.\n\nSupport the company’s values, vision, and mission through professional and reliable work.\n\nManage executive calendars, including internal meetings, external meetings, conferences, and events.\n\nSchedule, coordinate, and prepare materials for meetings, calls, and executive activities.\n\nPrepare, format, review, and organize documents, reports, and presentations.\n\nEnsure written materials are accurate, consistent, polished, and aligned with company standards.\n\nConduct research, gather information, compile data, and prepare summaries or reports to support executive decision-making.\n\nCoordinate meetings and events, ensuring all required resources, materials, and logistics are ready.\n\nServe as a key point of contact between executives and internal or external stakeholders.\n\nHandle incoming and outgoing client calls, answer questions, provide information, and maintain a high level of customer service.\n\nProtect confidential information, sensitive documents, and private business matters.\n\nManage administrative tasks and special projects as needed.\n\nWork independently while staying aligned with executive priorities and company needs.\n\nAdapt quickly to changing priorities in a fast-paced environment.\n\nRequirements\nPrevious experience as an Executive Assistant or in a similar administrative support role.\n\nExcellent verbal and written communication skills in English.\n\nStrong organizational skills and the ability to manage multiple priorities at once.\n\nAdvanced proficiency with office tools and software, especially Microsoft Office.\n\nStrong attention to detail and commitment to accurate, high-quality work.\n\nAbility to handle confidential information with discretion.\n\nConfidence communicating with executives, clients, and internal teams.\n\nAbility to work independently and make sound decisions when needed.\n\nAdaptability and flexibility in a dynamic work environment.\n\nStrong customer service skills for handling client calls and inquiries.\n\nTech-savvy mindset and ability to learn new tools quickly.\n\nQualifications\nBachelor’s degree in Business Administration, Executive Secretarial Studies, or a related field.\n\nProven experience supporting executives, leadership teams, or senior managers.\n\nExperience managing calendars, meetings, reports, presentations, and administrative workflows.\n\nStrong professional judgment and ability to prioritize tasks effectively.\n\nComfortable working remotely with U.S.-based executives and stakeholders.\n\nAbility to communicate clearly, professionally, and confidently in English.\n\nStrong follow-through and ability to manage tasks with minimal supervision.\n\nExperience in media, commercial real estate, events, marketing, or professional services is a plus.\n\nBenefitsFull-time position.\n100% remote opportunity.\nOpportunity to support senior executives in a growing U.S.-based organization.\n\nOriginally posted on Himalayas","description_format":"text","description_chars":3679,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Artificial Intelligence","Language Learning","Human Resources"],"lifecycle":[{"event":"open","at":"2026-10-03T00:15:54Z"}],"visa":[],"liveness":{"score":14,"band":"cold","label":"Long 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