{"id":2608107,"url":"https://alion.io/job/wsgr-litigation-executive-assistant","title":"Litigation Executive Assistant","company":{"id":1765223,"name":"Wsgr","domain":"wsgr.com","url":"https://alion.io/company/wsgr","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["San Diego, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":39,"max":53,"currency":"USD","period":"hour","gross":null,"usd_annual":106000},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-09T00:00:00Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-15T14:24:16Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth.\nThe Litigation Executive Assistant operates with a high level of autonomy, judgment, and discretion, providing advanced administrative and litigation practice support to attorneys and clients. This role is central to ensuring efficient client service, seamless matter management, and smooth daily operations in a fast-paced, high-volume environment.\nThe Executive Assistant works closely with attorneys, clients, and internal departments to coordinate filings, manage communications, maintain case documentation, and support all phases of litigation - from new matter intake to trial preparation. The position requires deep familiarity with litigation procedures, strong organizational skills, and the ability to anticipate needs in a dynamic team setting.\nThis position is available as a hybrid work schedule.\nResponsibilities:\nClient and Matter Management\nServe as a key point of contact for attorneys, clients, vendors, and firm departments\nFacilitate new business intake processes, including opening new clients and matters, initiating conflict checks, and preparing engagement, waiver, and disclosure letters\nPerform e-filings in state and federal courts; prepare and send courtesy copies to judges and opposing counsel\nManage attorney admissions, court logins, and Certificates of Good Standing for pro hac vice applications\nCoordinate hearings, depositions, mediations, and trial logistics, including virtual appearances, travel, hotel and conference room arrangements, and catering\nAssist attorneys and case teams in tracking and monitoring state and federal cases\nMaintain accurate client and case records in the firm’s document management system (e.g., NetDocs)\nEmail, Calendar and Meeting Coordination\nManage high-volume attorney inboxes and calendars, prioritizing and addressing action items, distributing and saving key documents\nSchedule and coordinate internal and client meetings and conference calls, including catering, room reservations, and technology setup\nTravel Coordination\nReserve hoteling offices via the firm’s booking system and ensure building security access in other firm offices\nCoordinate detailed domestic and international travel with the firm’s travel team\nPrepare comprehensive itineraries including time zones, transportation, lodging, and restaurant options\nAdd travel details to attorney calendars and ensure smooth travel logistics\nDocument Management and Production\nPrepare initial drafts (shells) of legal documents (e.g., notices, briefs, subpoenas, discovery requests and responses, motions, declarations, proposed orders, certificates of service) and edit as needed\nServe discovery and other substantive legal mailings\nCoordinate and monitor service of process requests\nOrganize and manage electronic files in adherence to firm policies and serve as file keeper\nHandle document formatting, PDF conversions, printing, and scanning\nCoordinate DocuSign, courier services, and mailings\nTimekeeping, Billing and Expense Management\nServe as a central point of coordination among attorneys, Account Managers, Finance, and Pricing teams to ensure alignment, streamline workflows, and enhance operational efficiency across billing and financial processes\nProactively monitor and track new and ongoing client matters to ensure proper setup, alignment with engagement terms, and billing readiness, minimizing delays, and anticipating potential billing challenges\nEnter attorney time into the firm’s timekeeping system with accuracy and adherence to deadlines, including generating time entries based on documented meetings, calls, and other known activities to ensure completeness and compliance\nManage and execute the prebill review and editing process within the firm’s paperless billing system by analyzing prebills for accuracy and compliance with client billing guidelines, rate structures, discounts, budgets, and alternative fee arrangements; incorporate attorney revisions, track progress, and ensure timely completion of reviews\nCollaborate with the Finance team and Account Managers to resolve billing discrepancies, including rejected or non-compliant e-billed invoices and facilitate timely, accurate, and efficient processes that keep billing cycles on schedule\nParticipate, as appropriate, in firm initiatives to support innovation and the continuous improvement of billing processes, systems, and overall operational efficiency\nProcess expense reimbursements and vendor invoices, ensuring accurate documentation, compliance with firm policies, and timely submission and payment\nPrepare and send audit letters in collaboration with Finance\nAdministrative, Operational, and Compliance Support\nPartner with internal departments (IT, Finance, Distribution, Records, KM, etc.) to resolve issues and ensure seamless coordination\nManage attorney memberships, MCLE tracking, bar dues, and seminar registrations\nParticipate in firm and departmental initiatives, pilots, and committees\nTeam Collaboration and Mentorship\nContribute to a collaborative team environment by providing backup support and sharing best practices\nMentor new or junior Executive Assistants to support team development and efficiency\nEducation and Experience Requirements:\nBachelor’s degree preferred\nMinimum 5 years of litigation experience in a law firm environment, demonstrating success in managing complex workflows, client matters, and competing priorities\nProficiency in e-filing in both state and federal courts required\nAdvanced skills in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel) and PDF editing tools; familiarity with AI-based tools for drafting, scheduling, research, and workflow optimization preferred\nExperience with Google Workspace is a plus\nExceptional organizational skills and attention to detail\nStrong client service orientation and a professional demeanor marked by discretion, confidentiality, and sound judgment\nProven ability to support fast-paced, high-volume litigation practices, demonstrating strong project management and prioritization skills\nAdaptable and resourceful, with strong sense of urgency and accountability when navigating shifting priorities\nAbility to perform effectively under pressure while managing multiple concurrent tasks and deadlines\nExcellent communication and interpersonal skills, with the ability to interact effectively at all levels of the firm, including attorneys, staff, clients, and external vendors\nStrong file management and organizational skills, including maintaining and archiving electronic records accurately and efficiency\nDemonstrated ability to work independently and carry out assignments to completion with minimal supervision\nCollaborative and team-oriented approach, with a willingness to provide back-up coverage and contribute to group success\nHybrid in-office schedule required, with flexibility to work overtime or adjust hours on short notice based on business needs\nThe primary location for this job posting is in San Diego. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: $39.37 - $53.27 per hour.\nThe compensation for this position may include overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.\nBenefits information can be found here. Equal Opportunity Employer (EOE).","description_format":"text","description_chars":8115,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Equity","Hybrid work"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-15T10:18:44Z"}],"visa":[],"liveness":{"score":84,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.845,"p_room":1,"age_days":6,"expected_fill_days":23,"reasons":["conf:0","win:early"],"computed_at":"2026-10-15T15:05:09Z"},"pay":{"stated_usd_annual":106000,"is_top_pay":true},"html_url":"https://alion.io/job/wsgr-litigation-executive-assistant","json_url":"https://alion.io/job/wsgr-litigation-executive-assistant.json","meta":{"generated_at":"2026-10-15T15:05:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23037,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1765223},"rest":"https://alion.io/mcp/rest/get_company?id=1765223"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwsgr-litigation-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwsgr-litigation-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwsgr-litigation-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wsgr-litigation-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwsgr-litigation-executive-assistant"}]}