{"id":3966179,"url":"https://alion.io/job/wsh-facilities-coordinator","title":"Facilities Coordinator","company":{"id":698908,"name":"WSH","domain":"wshlimited.com","url":"https://alion.io/company/wsh-3","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SmartRecruiters","truth_index":{"grade":"B","score":78,"open_postings":19,"ghost_share":0,"stale_share":0.895,"repost_share":0,"time_to_fill_p50_days":22,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Uxbridge, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":null,"max":30000,"currency":"GBP","period":"year","gross":null,"usd_annual":40071},"salary_estimate":null,"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-09T11:37:28Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-09T14:17:24Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"The Facilities Coordinator is responsible for keeping the workplace running efficiently and in a manner that inspires productivity and connection. Key attributes are positivity, approachability, and execution abilities in a changing environment to drive best-in-class workplace environments and services. A competent facility professional who coordinates assigned office services activities. This includes coordinating day-to day operations of the office(s) in the region and the ability to prioritize tasks and provide flawless administrative support to achieve business objectives.\n Coordinating day-to-day soft services operations and ensuring office aesthetics are best in class.\nCoordinating, reviewing & improving processes to ensure offices are run in a smooth, efficient, organized and professional way and are best in class.\nCoordinating with different stakeholders for their workplace needs.\nCoordinating PPM (Planned, Preventative, Maintenance).\nProviding support for events/meetings within the office.\nPartner with teams (security, legal, HR).\nCollaborate with global facilities teams to share best practice.\nCoordinate with property owner/landlords/vendors/contractors to ensure office space is kept up to standards (cleaning, safety, etc.).\nCoordinate and action facilities requests.\nSupport and update SharePoint.\nMaintain office supplies and schedule servicing equipment such as copiers, water taps, coffee machines and other office equipment.\nProvide general support to visitors, and reception services.\nAssist with orientation of new employees to familiarize them with the office layout and amenities including assisting with access control requirements and access badges.\nEnsure health and safety documentation is kept up to date.\nCarry out required Risk Assessments including DSE assessments, Pregnancy Risk Assessment, Young Person Risk Assessments, Fire Risk Assessments etc.\nSupport scheduled audits.\nEnsure health and safety compliance is adhered to.\nAssist with shipping and receiving.\nMaintain office signage/posters.\nRaise and keep track of PO, on-time payments in line with respective agreed terms and conditions.\n 5+ years of related experience working in a corporate environment within the office/ facilities sector.\nIdeally be degree level educated, with experience or qualifications in occupational health and safety and project management.\nAdvanced proficiency in Microsoft office suite (Word, Excel, Outlook, SharePoint, and PowerPoint).\nDemonstrate excellent customer service, interpersonal and communication skills.\nDemonstrate efficient work methods and an ability to handle multiple tasks in a fast paced and challenging environment.\nHighly organized, independent worker with superior attention to detail.\nStrong analytical, organizational, and with great presentation skills.\nMust be a team player with excellent organizational and multitasking abilities.\nExcellent verbal & written communication skills.","description_format":"text","description_chars":2943,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All 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