{"id":1681360,"url":"https://alion.io/job/wsp-assistant-document-controls","title":"Assistant, Document Controls","company":{"id":1668012,"name":"WSP","domain":"wsp.com","url":"https://alion.io/company/wsp-ca","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":77,"open_postings":79,"ghost_share":0,"stale_share":0.924,"repost_share":0,"time_to_fill_p50_days":53,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bengaluru, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":11500,"max_usd":27000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2095},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-17T06:57:43Z","employer_posted_date":"2026-09-17","last_verified_at":"2026-10-12T16:27:44Z","board_verified":true,"closed_at":null,"days_open":25,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":25},"description":"The Document Controller is responsible for managing, tracking, maintaining, and controlling project documentation throughout its lifecycle, ensuring compliance with project requirements, company procedures, and client specifications. The role supports engineering and project teams by ensuring documents are accurately processed, reviewed, distributed, and archived within established timelines.\n Manage the receipt, registration, distribution, tracking, and filing of project documents from clients, vendors, contractors, and internal teams.\nMaintain and update document registers, transmittals, revision logs, and document metadata within project document management systems.\nReview document submissions for correct numbering, revision status, title blocks, document formats, and completeness before processing.\nPrepare and issue document transmittals for client, vendor, contractor, and internal submissions.\nMonitor document workflow, review cycles, overdue documents, and outstanding comments to ensure timely processing.\nMaintain document numbering, revision control, and document status throughout project execution.\nUpload, distribute, and manage project documentation within systems such as InEight, Autodesk Construction Cloud (ACC), SharePoint, Aconex, or other EDMS platforms.\nProcess and track vendor documentation in accordance with approved Vendor Data and Document Requirements.\nCoordinate with Engineering, Project Controls, Procurement, Project Management, Vendors, and Clients to resolve document-related issues.\nMaintain project folder structures and ensure accurate filing and retrieval of documentation.\nSupport project audits, document retrieval requests, reporting activities, and project close-out documentation.\nIdentify missing, duplicate, superseded, or incorrect documents and coordinate corrective actions.\nEnsure confidentiality, traceability, security, and integrity of project documentation at all times.\nGenerate document status reports, overdue reports, and progress metrics for project teams and management.\n Required Qualifications\nBachelor's degree or Diploma in Engineering, Business Administration, Information Management, or related discipline.\n3-5 years of experience in Document Control within EPC, Energy, Power, Infrastructure, Oil & Gas, or Engineering Consultancy projects.\nExperience working with multidisciplinary engineering documentation and client deliverables.\nKey Skills & Competencies\nStrong understanding of Document Control processes, workflows, and best practices.\nHands-on experience with EDMS platforms such as InEight, Autodesk ACC, SharePoint, Aconex, Procore, or similar systems.\nKnowledge of document numbering systems, revision control, transmittals, and document registers.\nProficiency in Microsoft Office Suite, particularly Excel.\nStrong attention to detail, accuracy, and organisational skills.\nExcellent communication and stakeholder coordination abilities.\nAbility to manage multiple priorities and meet project deadlines.\nUnderstanding of engineering project lifecycle and document deliverable requirements.\nBGV:\nEmployment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.\n\nCandidates are advised to ensure that all information provided during the recruitment process - 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