{"id":4230013,"url":"https://alion.io/job/wsp-coordinator-document-controls","title":"Coordinator, Document Controls","company":{"id":1668012,"name":"WSP","domain":"wsp.com","url":"https://alion.io/company/wsp-ca","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":79,"open_postings":452,"ghost_share":0,"stale_share":0.845,"repost_share":0.002,"time_to_fill_p50_days":43,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Noida, India","Mumbai, India","Bengaluru, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-13T08:44:59Z","employer_posted_date":"2026-11-13","last_verified_at":"2026-11-13T09:26:58Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"This role is responsible for managing, organizing, and maintaining a company’s documents and records. It ensures that documents are accurate, up-to-date, properly stored, and easily accessible to the right people. Key duties include controlling document versions, ensuring compliance with standards, supporting audits, distributing documents to relevant teams, and maintaining secure and efficient filing systems.\n Manage and maintain all project documents, drawings, and project ecords for accuracy and compliance with company standards.\n\nEnsure that all documents are easily accessible and properly stored electronically within designated folders.\n\nEnsure proper document numbering, version control, and revision tracking.\n\nMaintain documents log for daily tracking and audit purpose.\n\nDistribute drawings and documents to engineers, consultants, and clients as and when needed.\n\nCoordinate with project manager / team to ensure timely and efficient document submission and approval.\n\nAudit document records time to time to ensure accuracy and comprehensiveness.\n\nProvide training to new joiners / staff on documentation processes like folder structure, file naming convention and the use of document control softwares.\n\nInterface with other departments to streamline document management and retrieval.\n\nGenerate reports on document status, progress, and challenges, recommending improvements.\n\nSafeguard confidential information and ensure sensitive documents are controlled securely.\n\nAct as point of contact for document management-related queries and issues.\n\n Key Competencies / Skills:\nMandatory Skills\nMinimum 3 years’ experience as a Document Controller in Engineering / construction projects. (Preferbly in Power & Water treatment plants)\n\nProficiency in MS Office, SharePoint, Aconex, Think Project, Wrench EDMS, or similar document management systems.\n\nTo have experience working for or with Consultant, contractors or project management companies and can manage multiple projects simultaneously\n\nTo be confident presenting to all stakeholders including contractors and clients\n\nStrong English language proficiency and communication skills for effective coordination with internal teams and external stakeholders.\n\nQualifications\nBachelor’s degree or relevant certification in Business Administration, Information Management, or a related field.\n\nBGV:\nEmployment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.\nCandidates are advised to ensure that all information provided during the recruitment process - including documents uploaded - is accurate and complete, both to WSP India and its BGV partner”.","description_format":"text","description_chars":2724,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transport Infrastructure","Civil & Structural Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-11-13T09:26:58Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":43,"reasons":["conf:2","win:early","comp:brand"],"computed_at":"2026-11-13T11:38:21Z"},"pay":null,"html_url":"https://alion.io/job/wsp-coordinator-document-controls","json_url":"https://alion.io/job/wsp-coordinator-document-controls.json","meta":{"generated_at":"2026-11-13T11:38:21Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23440,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1668012},"rest":"https://alion.io/mcp/rest/get_company?id=1668012"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwsp-coordinator-document-controls"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwsp-coordinator-document-controls"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwsp-coordinator-document-controls"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wsp-coordinator-document-controls\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwsp-coordinator-document-controls"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4230013}},{"tool":"search_jobs","arguments":{"company":"wsp.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4230013},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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