Coordinator, Executive Administrative Support

Core Responsibilities of a Personal Assistant (PA)

• Calendar & Schedule Management
  • Manage leaders' calendars and appointments.
  • Coordinate meetings, meeting rooms, and desk bookings.
  • Ensure optimal scheduling and avoid conflicts.
• Email & Communication Management
  • Manage email communications in line with the leader's preferences.
  • Draft, coordinate, and follow up on communications as required.
• Administrative Support
  • Provide day-to-day administrative assistance.
  • Support ad hoc requests and organizational coordination activities.
• Travel Management
  • Arrange end-to-end business travel.
  • Coordinate flights, hotels, visas, local transport, and travel itineraries.
• Expense Management
  • Prepare and process business expense claims.
  • Track reimbursements and ensure compliance with company policies.
• Approvals & Coordination
  • Act as the primary point of contact for approvals on behalf of the leader.
  • Liaise with internal teams and stakeholders to ensure timely action.

Key Skills Required

• Strong planning and organizational skills.
• Ability to multitask and manage priorities.
• High degree of confidentiality and professionalism.
• Excellent verbal and written communication skills.
• Strong interpersonal and stakeholder management capabilities.
• Problem-solving mindset with attention to detail.
• Proficiency in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint)

BGV:

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.

• Candidates are advised to ensure that all information provided during the recruitment process - including documents uploaded - is accurate and complete, both to WSP India and its BGV partner”.