{"id":3851813,"url":"https://alion.io/job/wsp-executive-assistant-marcom-strategy-operations","title":"Executive Assistant, Marcom Strategy & Operations","company":{"id":1668012,"name":"WSP","domain":"wsp.com","url":"https://alion.io/company/wsp-ca","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":76,"open_postings":457,"ghost_share":0,"stale_share":0.939,"repost_share":0.002,"time_to_fill_p50_days":41,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Manila, Philippines"],"countries":["PH"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Jira","optional":false},{"name":"Monday.com","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-06T03:13:15Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-08T19:55:34Z","board_verified":true,"closed_at":null,"days_open":3,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":3},"description":"We are looking for a highly organised, proactive and trusted Executive Assistant to support the Global Marcom Strategy & Operations team.\nWorking within a fast-moving global environment, the successful candidate will play an important role in helping leadership operate effectively by managing priorities, coordinating senior stakeholders, ensuring strong follow-through on actions and bringing structure to day-to-day activities.\nThis role requires someone who can go beyond traditional administrative support. We are looking for an individual who anticipates needs, exercises sound judgement, communicates confidently and takes ownership of ensuring that priorities move forward.\n Executive and diary support\nManage complex calendars, meetings and competing priorities.\n\nCoordinate meetings involving stakeholders across multiple countries and time zones.\n\nProactively identify scheduling conflicts and recommend solutions.\n\nEnsure leaders are appropriately prepared for key meetings and engagements.\n\nCoordinate meeting logistics and relevant materials where required.\n\nOrganise travel requirements of leadership.\n\nOrganise expenses and other company requirements.\n\nLeadership team coordination\nSupport the smooth operation of the Marcom Strategy & Operations team.\n\nMaintain visibility of key leadership actions, commitments and deadlines.\n\nCapture and track actions arising from meetings and follow up with owners.\n\nHelp coordinate leadership meetings, planning sessions and other team activities.\n\nBring structure and consistency to recurring leadership processes.\n\nStakeholder management\nAct as a professional and approachable point of contact for internal stakeholders.\n\nBuild productive relationships with colleagues across global and regional teams.\n\nCommunicate confidently and professionally with senior stakeholders.\n\nFollow up on outstanding information and actions diplomatically.\n\nUnderstand stakeholder requirements, identify practical constraints and propose appropriate alternatives.\n\nCommunication and information management\nDraft and coordinate clear, concise and professional correspondence.\n\nConsolidate information and provide clear summaries for leadership.\n\nOrganise documents and information so that they can be easily accessed when required.\n\nSupport the preparation and coordination of presentations, meeting materials and other leadership communications.\n\nHandle sensitive and confidential information with appropriate discretion.\n\nOperational support\nProvide operational support to our Senior operations manager with the use of our project management software platform ‘Jira’.\n\nAnticipate upcoming requirements and take proactive action where appropriate.\n\nHelp establish simple, effective systems for tracking actions, priorities and deadlines.\n\nIdentify opportunities to improve administrative and leadership processes.\n\nSupport ad-hoc projects and initiatives across the Strategy & Operations function.\n\nProvide reliable support during periods of changing priorities or increased activity\n\n Minimum of 3 years previous experience as a Virtual Assistant or in a similar role\n\nPrevious experience providing executive, leadership or senior administrative support.\n\nExceptional organisational and time-management skills.\n\nDemonstrated ability to manage multiple priorities simultaneously.\n\nExcellent written and verbal English communication skills.\n\nStrong stakeholder-management and interpersonal skills.\n\nConfidence interacting with senior leaders and colleagues across different cultures and geographies.\n\nExcellent attention to detail.\n\nStrong judgement and problem-solving ability.\n\nHigh levels of discretion when handling confidential information.\n\nStrong working knowledge of Microsoft 365, particularly Outlook, Teams, PowerPoint, Word, Excel and SharePoint.\n\nAbility to work independently and take ownership without requiring continuous direction.\n\nExperience supporting geographically dispersed or global teams.\n\nExperience working in a professional-services or similarly complex organisational environment.\n\nExperience supporting multiple senior stakeholders.\n\nFamiliarity with Marketing & Communications environments would be beneficial, although direct Marcoms experience is not essential.\n\nExperience improving administrative processes or introducing new ways of working.\n\nExperience working with project management platforms such as Jira, 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