{"id":2554508,"url":"https://alion.io/job/wsp-executive-assistant","title":"Executive Assistant","company":{"id":1668012,"name":"WSP","domain":"wsp.com","url":"https://alion.io/company/wsp-ca","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":77,"open_postings":82,"ghost_share":0,"stale_share":0.927,"repost_share":0,"time_to_fill_p50_days":53,"computed_at":"2026-10-15T05:46:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"staff","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":41000,"max_usd":106000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":155},"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-14T15:25:32Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-15T10:48:16Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"What if you could redefine what’s possible?\nWith us, you can. You want Purpose. Growth. Opportunity. People who get it.\nWe are the home of ambitious, passionate, and innovative world shapers.\nWith an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.\nWe are pathfinders and impact makers.\nWe areVisioneers.\nWe are WSP.\nThe Opportunity\nWSP is seeking an experienced Executive Assistant to support two members of our Canadian Executive Leadership Team based in the Greater Toronto Area.\nThis is a highly visible role that sits at the centre of executive operations, providing trusted support to senior leaders and helping drive organizational effectiveness. You'll be responsible for managing complex priorities, coordinating strategic activities, and creating the conditions that allow executives to focus on leading the business.\nWe're looking for a polished, proactive professional who thrives in a fast-paced environment, exercises sound judgment, and builds strong relationships across all levels of the organization. If you're highly organized, adaptable, and enjoy working behind the scenes to make an impact, we'd love to hear from you.\nWe encourage applications from top talent across the GTA. Candidates may be based out of any WSP office location within the Greater Toronto Area, subject to business needs and team alignment.\nYour Impact\nProvide confidential, high-level administrative support to two Canadian Executive Leadership Team members\nManage complex and frequently changing calendars, priorities, meetings, and stakeholder requests\nCoordinate domestic and international travel arrangements, accommodations, and logistics\nPrepare and process expense reports and related documentation\nOrganize and support executive meetings, leadership events, and strategic initiatives\nDraft, coordinate, and distribute communications on behalf of executive leaders\nPrepare meeting materials, presentations, reports, and briefing documents\nCapture meeting notes, track action items, and ensure follow-through on key commitments\nBuild and maintain strong working relationships with internal and external stakeholders\nCollaborate with administrative professionals across the business and provide backup support when required\nSupport special projects and initiatives that contribute to business objectives\nThe Skills You Will Bring to WSP\nPost-secondary education in Business Administration or a related field is considered an asset\nTen (10)+ years of administrative experience within a large, complex organization\nMore than five years supporting senior executives or executive leadership teams\nExperience supporting leaders in a professional services environment is considered an asset\nAdvanced proficiency with Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint\nStrong presentation, document preparation, and reporting capabilities\nExceptional organizational skills with the ability to manage multiple priorities and competing deadlines\nStrong attention to detail and commitment to delivering high-quality work\nExcellent interpersonal and communication skills with the ability to interact confidently with senior stakeholders\nDemonstrated discretion and professionalism when handling confidential and sensitive information\nResourceful, proactive, and able to work independently with minimal supervision\nExperience with Oracle or other ERP systems is considered an asset\nBilingualism in English and French is considered an asset\nWhy Choose WSP?\nWe exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.\nProudly Canadian - we are a Top 100 Employer in Canada for 2026.\nA global community of brilliant minds - your next idea, mentor, or opportunity is always within reach.\nLimitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.\nFlexible work, real balance - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.\nCompensation\nAB, BC, NT, NU, SK & YT: $\nMB & ON: $\nNB, NL, NS, PE & QC: $\nDisclosure:\nThe final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.\nMake Your Mark with WSP\nAt WSP, you'll play a critical role in helping senior leaders operate at their best while contributing to the success of a growing, purpose-driven organization. This is more than an administrative role, it's an opportunity to become a trusted partner, influence key initiatives, and gain exposure to executive decision-making at the highest levels of the business.\n[redacted]","description_format":"text","description_chars":5022,"description_truncated":false,"requirements":{"experience_years_min":10,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":["Flexible schedule"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transport Infrastructure","Civil & Structural Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-14T18:44:23Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":0,"expected_fill_days":53,"reasons":["conf:3","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-15T05:46:00Z"},"pay":null,"html_url":"https://alion.io/job/wsp-executive-assistant","json_url":"https://alion.io/job/wsp-executive-assistant.json","meta":{"generated_at":"2026-10-15T11:26:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17568,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1668012},"rest":"https://alion.io/mcp/rest/get_company?id=1668012"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwsp-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwsp-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwsp-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wsp-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwsp-executive-assistant"}]}