{"id":1680958,"url":"https://alion.io/job/wsp-intermediate-professional-document-controls","title":"Intermediate Professional, Document Controls","company":{"id":1668012,"name":"WSP","domain":"wsp.com","url":"https://alion.io/company/wsp-ca","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":77,"open_postings":80,"ghost_share":0,"stale_share":0.925,"repost_share":0,"time_to_fill_p50_days":53,"computed_at":"2026-10-13T05:45:00Z"}},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Bengaluru, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":11500,"max_usd":27000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2095},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-01T10:18:46Z","employer_posted_date":"2026-09-01","last_verified_at":"2026-10-13T06:39:46Z","board_verified":true,"closed_at":null,"days_open":41,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":41},"description":"The Intermediate Professional - Document Controls is responsible for supporting document management and control activities across Australia Mining projects, ensuring project documentation is accurately managed, maintained, tracked, and distributed in accordance with WSP's Way of Working, project procedures, client requirements, and industry best practices.\nThe role works closely with project teams, engineers, project controls personnel, and stakeholders to ensure efficient administration of project documents throughout the project lifecycle. The position also provides support in maintaining Electronic Document Management Systems (EDMS), document workflows, reporting, and compliance monitoring.\n Manage day-to-day document control activities for assigned mining projects.\n\nRegister, distribute, track, and maintain project documents within EDMS platforms.\n\nEnsure all project documentation complies with project procedures, document numbering protocols, and governance requirements.\n\nProcess document transmittals, submissions, revisions, approvals, and document closeout activities.\n\nMaintain project folder structures, metadata, and document registers within approved systems.\n\nMonitor document review cycles and follow up with project teams to facilitate timely document approvals.\n\nSupport project teams in document management processes and system usage.\n\nGenerate document control reports, dashboards, and status updates for project stakeholders.\n\nAssist in maintaining audit trails and document history records.\n\nCoordinate with engineering disciplines and project teams to ensure deliverables are correctly issued and controlled.\n\nSupport document archiving, handover, and project closeout activities.\n\nParticipate in process improvement initiatives to enhance document management efficiency and data quality.\n\nAssist in onboarding and providing guidance to new project team members on document control processes and systems.\n\nEnsure compliance with quality management requirements and project governance standards.\n\nSkills & Competencies:\nStrong knowledge of document control principles and practices.\n\nExcellent organizational and document management skills.\n\nHigh attention to detail and accuracy.\n\nAbility to manage multiple priorities and deadlines.\n\nEffective communication and stakeholder coordination skills.\n\nStrong analytical and problem-solving abilities.\n\nAbility to work independently while collaborating within multidisciplinary teams.\n\nCustomer-focused approach with strong service orientation.\n\nGood understanding of project delivery and documentation requirements.\n\nTechnical and Professional Skills:\nAdvanced knowledge of EDMS platforms including:\n\nAconex\n\nInEight\n\nProjectWise\n\nSharePoint\n\nProficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).\n\nExperience in setting up document control workflows, transmittals, and document review processes.\n\nSound understanding of ISO-based quality management systems and document governance principles.\n\nExperience developing document control procedures, training materials, and user guides.\n\nKnowledge of project controls, project delivery, and engineering consultancy environments is desirable.\n\nExperience supporting mining, infrastructure, or major capital projects preferred.\n\n Bachelor's degree or Diploma in Business Administration, Information Management, Engineering, Project Management, or related discipline.\n\nMinimum 5+ years of experience in Document Control, Project Support, or Project Services roles.\n\nDemonstrated experience leading document control teams within large, multidisciplinary projects.\n\nExperience supporting mining, infrastructure, engineering consultancy, or EPCM environments preferred.\n\nCertification or formal training in Electronic Document Management Systems is advantageous.\n\nBGV:\nEmployment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.\n\nCandidates are advised to ensure that all information provided during the recruitment process - including documents uploaded - is accurate and complete, both to WSP India and its BGV partner”.","description_format":"text","description_chars":4169,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-02T09:37:59Z"}],"visa":[],"liveness":{"score":32,"band":"fade","label":"Fading","p_open":1,"p_active":0.541,"p_room":0.6,"age_days":41,"expected_fill_days":53,"reasons":["conf:2","stale_co","velocity","win:late","crowd:brand"],"computed_at":"2026-10-13T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/wsp-intermediate-professional-document-controls","json_url":"https://alion.io/job/wsp-intermediate-professional-document-controls.json","meta":{"generated_at":"2026-10-13T07:35:10Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":11122,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1668012},"rest":"https://alion.io/mcp/rest/get_company?id=1668012"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwsp-intermediate-professional-document-controls"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwsp-intermediate-professional-document-controls"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwsp-intermediate-professional-document-controls"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wsp-intermediate-professional-document-controls\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwsp-intermediate-professional-document-controls"}]}