{"id":1679576,"url":"https://alion.io/job/wsp-lead-coordinator-document-controls","title":"Lead Coordinator, Document Controls","company":{"id":1668012,"name":"WSP","domain":"wsp.ca","url":"https://alion.io/company/wsp-ca","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":77,"open_postings":73,"ghost_share":0,"stale_share":0.904,"repost_share":0,"time_to_fill_p50_days":55,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"lead","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mumbai, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":8000,"max_usd":21000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":243},"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-09-22T06:41:39Z","employer_posted_date":"2026-09-22","last_verified_at":"2026-10-11T17:23:13Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"The Lead Document Controller is responsible for leading and managing document control services across Australia Mining projects, ensuring compliance with WSP's Way of Working, governance requirements, and industry best practices. The role oversees a team of Document Controllers, manages resource allocation, provides training and mentorship, and supports project teams with document management processes, EDMS platforms, reporting, and administrative coordination.\nThe position acts as a key liaison between project teams, engineering disciplines, and project leadership to ensure project documentation is controlled, maintained, and distributed efficiently throughout the project lifecycle.\n Lead and manage the Document Control function across Australia Mining projects, ensuring consistent delivery of high-quality document management services.\nChampion document control best practices and drive compliance with WSP's Way of Working, project procedures, and governance standards.\nManage, mentor, and develop a team of Document Controllers, including resource planning, performance management, and recruitment activities.\nProvide training, guidance, and technical support on Electronic Document Management Systems (EDMS) such as Aconex, InEight, ProjectWise, SharePoint, and other collaboration platforms.\nEstablish, maintain, and continuously improve document control processes, workflows, folder structures, and quality management practices.\nOversee document registration, distribution, transmittals, revisions, archiving, and audit trails to ensure accurate and controlled project documentation.\nMonitor project deliverables and document submissions to ensure compliance with project schedules and client requirements.\nPrepare and communicate document control status reports, metrics, and project documentation insights to Project Managers and stakeholders.\nCoordinate with multidisciplinary teams to ensure efficient management, tracking, and control of project information and deliverables\nSupport project administration, change management, and continuous improvement initiatives to enhance project delivery outcomes\nDeliver training to project teams and employees on WSP folder structures, document control procedures, and project workflows.\nEstablish, maintain, and continuously improve document control processes, procedures, and standards across projects.\nSkills & Competencies:\nStrong leadership and people management capabilities. \nExtensive experience in document control and document management systems. \nExcellent understanding of project lifecycle documentation requirements. \nStrong resource planning and workload management skills. \nExcellent organizational and multitasking abilities. \nEffective communication and stakeholder management skills. \nAbility to influence and promote best practices across project teams. \nStrong analytical and problem-solving skills. \nHigh attention to detail and commitment to quality. \nExperience working within multidisciplinary and international project environments.\nTechnical and Professional Skills:\nAdvanced knowledge of EDMS platforms including: \nAconex\nInEight\nProjectWise\nSharePoint\nProficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). \nExperience in setting up document control workflows, transmittals, and document review processes. \nSound understanding of ISO-based quality management systems and document governance principles. \nExperience developing document control procedures, training materials, and user guides. \nKnowledge of project controls, project delivery, and engineering consultancy environments is desirable. \nExperience supporting mining, infrastructure, or major capital projects preferred.\n Bachelor's degree or Diploma in Business Administration, Information Management, Engineering, Project Management, or related discipline. \nMinimum 10+ years of experience in Document Control, Project Support, or Project Services roles. \nDemonstrated experience leading document control teams within large, multidisciplinary projects. \nExperience supporting mining, infrastructure, engineering consultancy, or EPCM environments preferred. \nCertification or formal training in Electronic Document Management Systems is advantageous.\nWhat Success Looks Like:\nConsistent compliance with WSP document control standards and governance requirements. \nWell-trained and high-performing document control team. \nEffective utilization and development of team resources. \nAccurate, timely, and auditable management of project documentation. \nSuccessful adoption of EDMS platforms and WSP Way of Working across project teams. \nOn-time project deliverables and document submissions. \nPositive stakeholder feedback from Project Managers, Project Directors, and project teams. \nContinuous improvement of document control processes and project support services.\nBGV:\nEmployment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.\nCandidates are advised to ensure that all information provided during the recruitment process - including documents uploaded - is accurate and complete, both to WSP India and its BGV partner”.","description_format":"text","description_chars":5200,"description_truncated":false,"requirements":{"experience_years_min":10,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Engineering Services"],"lifecycle":[{"event":"open","at":"2026-10-02T09:26:53Z"}],"visa":[],"liveness":{"score":62,"band":"ok","label":"Likely open","p_open":1,"p_active":0.618,"p_room":1,"age_days":17,"expected_fill_days":55,"reasons":["conf:3","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-10-10T05:45:15Z"},"pay":null,"html_url":"https://alion.io/job/wsp-lead-coordinator-document-controls","json_url":"https://alion.io/job/wsp-lead-coordinator-document-controls.json","meta":{"generated_at":"2026-10-11T20:49:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":9225,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-12T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1668012},"rest":"https://alion.io/mcp/rest/get_company?id=1668012"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwsp-lead-coordinator-document-controls"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwsp-lead-coordinator-document-controls"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwsp-lead-coordinator-document-controls"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wsp-lead-coordinator-document-controls\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwsp-lead-coordinator-document-controls"}]}