{"id":3578735,"url":"https://alion.io/job/wsp-senior-administrative-project-coordinator","title":"Senior Administrative Project Coordinator","company":{"id":1668012,"name":"WSP","domain":"wsp.com","url":"https://alion.io/company/wsp-ca","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":76,"open_postings":409,"ghost_share":0,"stale_share":0.966,"repost_share":0,"time_to_fill_p50_days":41,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Portland, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":70000,"max":77000,"currency":"USD","period":"year","gross":null,"usd_annual":77000},"salary_estimate":null,"experience_years_min":10,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-28T12:34:18Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-03T12:23:22Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"This Opportunity\nWSP is currently initiating a search for an in-house Senior Administrative Project Coordinator for our Portland, Maine office. Be involved in projects with our WSP USA Earth & Environment Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.\nJoin our Portland WSP Team, we are a team of dedicated professionals working to find solutions for our diverse customer base. Our team is recognized as a leader in A/E design nationwide within WSP and is known in the industry for delivering high-quality designs with technical excellence. We realize this success is the result of the efforts and abilities of our people. Our Portland, Maine team takes pride in maintaining a small tight knit, flexible work environment while also having a large international organization’s structure, resources, and opportunities. Our Portland office is in the heart of Downtown Portland; a diverse and lively city with an outstanding restaurant scene and lots to do if you’re an outdoor enthusiast or love the Arts - something for everyone. This is an opportunity to work with our talented Scientists and Engineers in one of WSP’s focused growth areas. If this appeals to you, we would like the opportunity to discuss with you further as we grow our team to support our current workload and advance strategic planning towards our future vision.\nYour Impact\nSupport Project Managers and internal stakeholders in planning and executing projects\nCoordinate project setup and closing as per WSP’s Project Delivery procedures\nSetup and maintain budget and expenditure tracking under the guidance of Project Managers\nInterface with the accounting team regarding client invoicing, payments, and the monthly project billing cycle\nMaintain project contracts and documentation for sub-consultants, contractors, and vendors\nTrack and manage compliance with requirements of quality management processes or plans\nCoordinate and document project team communications\nCoordinate document delivery, updates, filing, and implement other control systems\nVisible support resource for knowledge of WSP systems and protocols\nProvide non-technical document review, proofreading for accuracy, completeness, compliance with corporate policies, formatting adherence, including grammar, punctuation, and spelling\nPreparation of Excel spreadsheets\nAssist project team members with document formatting, copying, report production, binding, shipping, filing and scanning\nPrepare documents & items for FedEx pick up.\nWho You Are\nRequired Qualifications\nHigh School diploma (or equivalent), Associate’s or Bachelor’s degree preferred\nExcellent organizational skills including strong written and verbal communication skills\nExcellent interpersonal skills including the ability to work as a member of various teams or to work independently as required\nDemonstrated ability to work on multiple projects and complete high-quality work against strict and conflicting deadlines\nA positive, collegial attitude and a high level of professionalism are essential\nA valid driver's license\nProject a professional company image through in-person and phone interaction\nProficiency in Microsoft Office 365: Word, Excel, PowerPoint, Outlook, and Adobe software\nDemonstrated experience with technical editing, document production (multi-section reports, Appendices, Table of contents, etc.)\nAbility and willingness to learn technical and business vocabulary\nDemonstrated ability with effective time-management, written communication, planning, organization, creativity, team building, collaboration and interpersonal skills\nA demonstrated ability to take initiative and be able to work independently, be able to work / coordinate efforts from multi-discipline teams and successfully facilitate development and delivery of multiple, simultaneous deliverables with strict deadlines\nFlexible work schedules and able to adjust to multiple and concurrent deadlines\nPreferred Qualifications\n10+ years of professional administrative work experience\n10+ years of directly related experience in the engineering consulting environment\nWSP Benefits:\nWSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.\nCompensation:\nExpected Salary (all locations): $70,000 - $77,000\nWSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.","description_format":"text","description_chars":5165,"description_truncated":false,"requirements":{"experience_years_min":10,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Equity","Flexible schedule","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transport Infrastructure","Civil & Structural Engineering","Engineering Services"],"lifecycle":[{"event":"open","at":"2026-11-01T00:32:07Z"}],"visa":[],"liveness":{"score":63,"band":"ok","label":"Likely open","p_open":1,"p_active":0.632,"p_room":1,"age_days":5,"expected_fill_days":41,"reasons":["conf:4","stale_co","velocity","win:early","comp:brand"],"computed_at":"2026-11-03T05:54:40Z"},"pay":{"stated_usd_annual":77000,"is_top_pay":false},"html_url":"https://alion.io/job/wsp-senior-administrative-project-coordinator","json_url":"https://alion.io/job/wsp-senior-administrative-project-coordinator.json","meta":{"generated_at":"2026-11-03T13:02:45Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":17998,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1668012},"rest":"https://alion.io/mcp/rest/get_company?id=1668012"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwsp-senior-administrative-project-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwsp-senior-administrative-project-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwsp-senior-administrative-project-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wsp-senior-administrative-project-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwsp-senior-administrative-project-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3578735}},{"tool":"search_jobs","arguments":{"company":"wsp.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3578735},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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