{"id":1679288,"url":"https://alion.io/job/wsp-senior-project-coordinator","title":"Senior Project Coordinator","company":{"id":1668012,"name":"WSP","domain":"wsp.ca","url":"https://alion.io/company/wsp-ca","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":77,"open_postings":73,"ghost_share":0,"stale_share":0.904,"repost_share":0,"time_to_fill_p50_days":55,"computed_at":"2026-10-09T06:01:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Houston, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":51000,"max_usd":103000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1213},"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"Microsoft Project","optional":true},{"name":"Power BI","optional":true},{"name":"Smartsheet","optional":true}],"status":"live","first_seen_at":"2026-09-29T15:29:46Z","employer_posted_date":"2026-09-29","last_verified_at":"2026-10-09T23:17:26Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"This Opportunity\nWSP is initiating a search for a Senior Project Coordinator - CenterPoint Energy Portfolio based in the Houston, Texas area to join our Power & Energy team.\nThis role will provide project coordination and delivery support across a portfolio of approximately four to six concurrent project teams. The successful candidate will work closely with project managers, project controls personnel, technical leads, commercial teams, and client stakeholders to maintain organized, accurate, and timely project information.\nThe Senior Project Coordinator will independently coordinate project meetings, action items, deliverables, documentation, reporting cycles, and administrative workflows across multiple projects. This person must be comfortable working in a fast-paced, client-facing environment, anticipating team needs, following assignments through completion, and escalating schedule, documentation, commercial, or compliance concerns when appropriate.\nThis position requires regular in-person support in the Houston area, including attendance at project meetings, workshops, client offices, and other project locations as business needs require. The role is not intended to be performed exclusively remotely.\nYour Impact\nThe current list is comprehensive, but it contains some overlapping or generalized duties. I recommend organizing it around the actual project delivery functions you need this person to perform.\nProject and portfolio coordination\nProvide consistent coordination support across four to six concurrent project teams, adjusting priorities as project needs and deadlines change.\n\nMaintain project coordination plans, deliverable registers, action-item logs, decision logs, risk and issue logs, change or trend logs, and other project control records as assigned.\n\nTrack commitments, upcoming milestones, required inputs, and due dates; proactively follow up with responsible team members and escalate potential delays.\n\nHelp project managers maintain consistent project governance, reporting, documentation, and communication practices across the portfolio.\n\nCoordinate activities among project managers, project controls, technical disciplines, commercial teams, subcontractors, and client stakeholders.\n\nMeetings and communication\nCoordinate recurring project meetings, workshops, client reviews, and working sessions, including scheduling, agenda preparation, meeting materials, notes, decisions, and action-item tracking.\n\nProduce concise and accurate meeting records that clearly identify assignments, responsible parties, required dates, decisions, and unresolved items.\n\nFollow action items through closure rather than limiting support to meeting-note preparation and distribution.\n\nDraft routine project correspondence, status updates, requests for information, and follow-up communications for project manager review.\n\nMaintain professional and responsive communication with internal and external stakeholders.\n\nDeliverables and document control\nCoordinate the planning, preparation, internal review, quality review, client submission, comment resolution, and finalization of project deliverables.\n\nMaintain deliverable registers and production schedules showing responsible contributors, planned review dates, submission dates, and current status.\n\nAdminister project documentation, including contracts, scopes of work, submittals, RFIs, change documentation, technical deliverables, correspondence, and approvals.\n\nMaintain organized project files and repositories using established naming, version-control, access, retention, and audit requirements.\n\nVerify that current and approved versions of project information are accessible to appropriate team members.\n\nProject controls and reporting\nCoordinate recurring project reporting cycles and collect inputs from project managers, schedulers, cost personnel, and technical leads.\n\nSupport the maintenance of dashboards, milestone reports, KPI reports, cost reports, schedule updates, risk registers, and change-management records.\n\nReview project information for completeness, internal consistency, and data quality before reports are finalized.\n\nAssist project teams with monitoring commitments, planned and actual milestones, budget information, forecast inputs, invoice status, and other assigned performance indicators.\n\nElevate discrepancies, missing inputs, overdue actions, and emerging concerns to the appropriate project manager or portfolio lead.\n\nCommercial and administrative coordination\nSupport contract administration, purchase-order tracking, subcontractor documentation, invoice workflows, and procurement coordination.\n\nAssist with collecting and validating timesheet, expense, vendor, invoice, and cost-reporting information.\n\nMaintain records supporting scope changes, extra-work requests, authorization status, and commercial decisions.\n\nCoordinate required onboarding and offboarding activities, including system access, project documentation, distribution lists, credentials, and required training.\n\nSafety, quality, and compliance\nMaintain records associated with project safety, quality, regulatory, contractual, and audit requirements.\n\nCoordinate documentation requested for internal reviews, client reviews, quality audits, or compliance assessments.\n\nHelp ensure required project procedures, templates, review steps, and approval workflows are consistently followed.\n\nIdentify documentation, workflow, or compliance gaps and recommend practical corrective actions.\n\nTeam and process leadership\nDevelop and improve templates, trackers, checklists, procedures, and coordination workflows that can be consistently used across the portfolio.\n\nProvide guidance to junior coordinators or administrative staff when assigned.\n\nAnticipate coordination needs and independently resolve routine issues while appropriately escalating matters requiring project management, technical, contractual, or client decisions.\n\nExercise responsible and ethical decision-making regarding company funds, resources, information, and conduct, and comply with WSP policies and its Code of Conduct.\n\nPerform additional responsibilities as required by business needs.\n\nWho You Are\nRequired Qualifications\nHigh school diploma or equivalent.\n\nMinimum of seven years of relevant experience in project coordination, project administration, document control, project controls support, construction administration, or a comparable project-delivery role.\n\nDemonstrated experience coordinating multiple concurrent projects or supporting several project managers and technical teams.\n\nAbility to independently manage changing priorities, competing deadlines, and information from multiple contributors.\n\nWorking knowledge of the project lifecycle, including initiation, planning, design, execution, monitoring and control, and project closeout.\n\nExperience maintaining action-item logs, deliverable registers, milestone trackers, project reports, and controlled project documentation.\n\nExperience coordinating meetings and producing clear records of decisions, assignments, responsible parties, and due dates.\n\nStrong follow-through, with the ability to monitor assignments through completion and appropriately escalate overdue or unresolved items.\n\nAdvanced proficiency with Microsoft 365 applications, particularly Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.\n\nExperience using project tracking, scheduling, document-management, or reporting platforms.\n\nAbility to collect, reconcile, and quality-check information received from several project contributors.\n\nFamiliarity with project cost, schedule, risk, change, invoicing, procurement, or subcontractor coordination processes.\n\nStrong written and verbal communication skills, including the ability to draft professional correspondence and concise project updates.\n\nAbility to communicate professionally with project managers, technical personnel, corporate support groups, subcontractors, and client representatives.\n\nStrong organizational skills and attention to detail, with a demonstrated commitment to information accuracy and document integrity.\n\nAbility to handle commercially sensitive, client-sensitive, and confidential information appropriately.\n\nAbility to recognize project coordination risks or process gaps and elevate them with sufficient context for management action.\n\nAbility to work independently while remaining responsive to direction from multiple project managers and portfolio leadership.\n\nMust be located in, or able to regularly report within, the Houston metropolitan area.\n\nAbility to provide in-person project and client support in the Houston area based on meeting schedules and business needs.\n\nAbility to meet attendance and scheduling commitments with dependability and consistency.\n\nAbility to perform the essential functions of the position, with reasonable accommodations available for qualified individuals with disabilities.\n\nPreferred Qualifications\nAssociate’s or bachelor’s degree in business administration, construction management, engineering technology, project management, or a related field.\n\nExperience supporting electric utility, transmission, substation, distribution, or other capital infrastructure projects.\n\nExperience supporting a client portfolio or program consisting of multiple concurrent projects.\n\nFamiliarity with project controls concepts such as baseline schedules, milestones, cost forecasts, earned value indicators, change logs, risk registers, and KPI reporting.\n\nExperience with SharePoint and one or more project delivery tools such as Primavera P6, Microsoft Project, Smartsheet, Power BI, Oracle, Deltek, Procore, or comparable platforms.\n\nFamiliarity with engineering and construction documentation, stage-gate delivery processes, and multidisciplinary design reviews.\n\nExperience coordinating scopes of work, subconsultant records, purchase orders, invoice packages, change documentation, and client deliverables.\n\nFamiliarity with quality-control, records-management, audit, and regulatory documentation requirements.\n\nProject coordination, document control, construction administration, or project management 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