{"id":3578738,"url":"https://alion.io/job/wsp-work-coordinator-project-controls-documentation","title":"Work Coordinator- Project Controls & Documentation","company":{"id":1668012,"name":"WSP","domain":"wsp.com","url":"https://alion.io/company/wsp-ca","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Oracle","truth_index":{"grade":"B","score":76,"open_postings":447,"ghost_share":0,"stale_share":0.942,"repost_share":0,"time_to_fill_p50_days":41,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Fort Worth, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":54000,"max_usd":108000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-28T15:49:07Z","employer_posted_date":"2026-10-28","last_verified_at":"2026-11-05T04:37:55Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"This Opportunity\nWSP is seeking a Work Coordinator - Project Controls & Documentation for our Power & Energy team in Amarillo, TX to support utility construction operations in the area. This position will serve as a central resource for maintaining project schedules, inspection coverage, construction documentation, and project records.\nThe ideal candidate will be highly organized, comfortable working with multiple active construction projects, and able to coordinate effectively with Operations Managers, inspectors, and other project stakeholders.\nThe primary objective of this position is to keep project information, documentation, and schedules organized, accurate, current, and visible to the appropriate teams.\nYour Impact\nMaintain and update construction schedules based on current project information.\nMaintain inspector coverage and assignment schedules.\nTrack upcoming construction activities, key milestones, inspection needs, and schedule changes.\nMaintain current project drawings, specifications, revisions, and supporting construction documentation.\nManage document control and revision/version tracking.\nMaintain organized project files within SharePoint and other applicable systems.\nVerify required project documentation is received, complete, appropriately identified, and properly filed.\nTrack outstanding documentation, action items, and information needed from project stakeholders.\nCoordinate schedule and documentation updates with Operations Managers and inspectors.\nCommunicate relevant schedule changes and project-document updates to affected personnel.\nMaintain project trackers and provide regular schedule/status information to Operations leadership.\nIdentify missing, outdated, duplicate, or conflicting project information and coordinate resolution with the appropriate party.\nAssist with project closeout by helping ensure required construction and inspection records are complete and organized.\nThe ideal candidate is proactive, detail-oriented, and comfortable taking ownership of project information. This person should not wait for documentation or schedules to become a problem before addressing them.\n\nSuccess in this position means Operation Managers and inspectors can rely on the project information being current, organized, accessible, and accurate\n\nSupport continuous improvement of project tracking and document-control processes.\nCoordinate with the Inspection Support & Training Coordinator to ensure inspectors receive current documentation and project information.\nThis position is subject to and contingent upon client approval of candidates put forth for consideration by WSP.\nPosition is located at client offices.\nOccasional travel may be required depending on project-specific requirements.\nExercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.\nPerform additional responsibilities as required by business needs.\nWho You Are\nRequired Qualifications\n5+ years of experience in utility construction, electrical construction, substations, transmission, distribution, industrial construction, or a similar construction environment.\nHigh School Diploma \nPrevious experience in project coordination, project controls, document control, construction scheduling, or construction administration.\nExperience maintaining multiple project schedules and trackers simultaneously.\nExperience working with construction drawings, specifications, revisions, and project records.\nProficiency with Microsoft Excel, Outlook, Teams, Word, Bluebeam, and SharePoint.\nStrong attention to detail and ability to identify discrepancies in schedules and documentation.\nStrong organizational and time-management skills.\nAbility to manage multiple priorities in a fast-paced construction environment.\nStrong written and verbal communication skills.\nAbility to work independently while coordinating with multiple stakeholders.\nProven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.\nStrong ability to quickly adapt to change and demonstrate flexibility to a variety of schedules and hours to meet business needs.\nTravel may be required depending on project-specific requirements.\nPreferred Qualifications\nExperience supporting field inspectors or construction management personnel.\nFamiliarity with project closeout and construction recordkeeping.\nExperience with construction scheduling or project-controls systems.","description_format":"text","description_chars":4539,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Transport Infrastructure","Civil & Structural Engineering","Engineering 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