{"id":2058038,"url":"https://alion.io/job/wvaapp-office-coordinator","title":"Office Coordinator","company":{"id":2149355,"name":"WVAAPP","domain":"wvaapp.org","url":"https://alion.io/company/wvaapp","size_band":"51-200","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":{"grade":"A","score":92,"open_postings":8,"ghost_share":0,"stale_share":0.125,"repost_share":0,"time_to_fill_p50_days":106,"computed_at":"2026-10-10T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Morgantown, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":72000,"period":"year","method":"role_country_seniority_unknown","sample_n":7484},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"HIPAA","optional":false}],"status":"live","first_seen_at":"2026-10-07T00:00:00Z","employer_posted_date":"2026-10-07","last_verified_at":"2026-10-11T00:29:21Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Office Coordinator\nFacility:Wise Path Recovery Center - Camp Baer\nLocation:Morgantown, West Virginia\nReports To:Program Manager\nEmployment Type:Full-Time | Non-Exempt\nWork Location:On-Site\nJoin a Team That’s Changing Lives\nAt Wise Path Recovery Center - Camp Baer, in partnership with Ascension Recovery Services, we are building something different-programs that deliver exceptional, person-centered care and restore hope for individuals, families, and communities impacted by substance use and mental health disorders.\nOur work is grounded in compassion, integrity, teamwork, and the belief that recovery is possible. Every team member plays an important role in creating a safe, welcoming environment where patients can focus on healing and building a path toward long-term recovery.\nAs our Office Coordinator, you will be at the center of the facility’s day-to-day operations. You will help create an organized, professional, and welcoming environment for patients, families, visitors, and team members while providing critical administrative support to facility leadership.\nIf you are highly organized, enjoy helping people, and want your work to contribute to something meaningful, we would love to meet you.\nWhat You’ll Do\nThe Office Coordinator serves as the operational hub of Camp Baer, supporting front-office operations, employee onboarding, facility coordination, and compliance activities.\nThis role works closely with the Program Manager, facility leadership, and Corporate HR to help ensure the facility operates efficiently and team members have the tools, information, and support they need to be successful.\nOffice & Facility Coordination\nServe as a primary point of contact for patients, families, visitors, vendors, and team members, creating a professional, welcoming, and trauma-informed environment.\nManage day-to-day front-office operations and help ensure the facility remains organized and prepared.\nAnswer and appropriately route telephone calls, messages, visitors, and general inquiries.\nCoordinate conference rooms, meetings, calendars, and other facility logistics.\nMaintain office and facility supplies and coordinate ordering as needed.\nAssist with vendor coordination, deliveries, maintenance requests, and other operational needs.\nSupport facility leadership with reports, correspondence, meeting materials, and administrative projects.\nAssist with internal communications and facility-wide team updates.\nHelp maintain organized administrative records and documentation.\nIdentify operational needs and proactively follow through to resolution.\nSupport a positive patient and employee experience throughout the facility.\nEmployee Onboarding Support\nCoordinate local onboarding activities for newly hired team members and help create a seamless Day 1 experience.\nEnsure new-hire workspaces, equipment, badges, orientation materials, and required facility resources are prepared prior to the employee's start date.\nCoordinate with Corporate HR and IT to confirm required system access and logins are available for new team members.\nAssist new hires with completion of required onboarding activities and orientation.\nTrack completion of required pre-employment and onboarding documentation, including background checks, drug screens, I-9 documentation, required health screenings, and other employment requirements.\nMonitor outstanding onboarding requirements and proactively follow up with employees and leaders.\nAssist with tracking required training, CPR/First Aid certifications, professional licenses, credentials, and renewal dates.\nServe as the facility's day-to-day administrative liaison with Corporate HR.\nMaintain strict confidentiality regarding employee, patient, and organizational information.\nCompliance & Accreditation Support\nSupport ongoing Joint Commission, state regulatory, licensing, and accreditation readiness.\nAssist leadership and Corporate HR with personnel-file audits and correction of missing or expired documentation.\nMaintain organized documentation so required records can be readily produced during surveys, audits, or regulatory reviews.\nAssist with tracking employee credentials, training requirements, and other compliance deadlines.\nFollow HIPAA, 42 CFR Part 2, confidentiality, privacy, information-security, and professional-boundary requirements.\nSupport leadership in maintaining a professional, safe, compliant, and survey-ready facility environment.\nWho You Are\nYou are someone who notices what needs to be done and takes ownership of getting it done. You are comfortable juggling multiple priorities, following up with people, keeping documentation organized, and helping a busy facility stay on track.\nYou understand that the details matter-especially in healthcare-and you can balance professionalism and accountability with compassion for the patients and team members we serve.\nRequirements\nMinimum Qualifications\nHigh school diploma or equivalent required.\nMinimum of two years of administrative, office coordination, front-desk, or similar professional experience.\nStrong organizational skills with exceptional attention to detail.\nAbility to manage multiple priorities and deadlines in a fast-paced environment.\nStrong written and verbal communication skills.\nProfessional and welcoming customer-service approach.\nDemonstrated ability to handle confidential and\nPreferred Qualifications\nAssociate's or Bachelor's degree in Business Administration, Human Resources, Healthcare Administration, or a related field.\nPrevious administrative experience within healthcare, behavioral health, substance use treatment, or another regulated environment.\nExperience supporting employee onboarding or HR administrative processes.\nExperience maintaining personnel files or compliance documentation.\nFamiliarity with HRIS platforms such as ADP or BambooHR.\nFamiliarity with Joint Commission or other healthcare accreditation requirements.\nWorking knowledge of HIPAA and healthcare confidentiality requirements.\nWork Conditions\nFull-time, on-site position within a behavioral health and substance use treatment environment.\nRegular interaction with patients, families, visitors, vendors, and employees.\nPosition requires frequent computer and telephone use and routine administrative work.\nMust be able to manage interruptions and competing priorities while maintaining accuracy and professionalism.\nRegular and reliable attendance is an essential function of the position.\nOccasional schedule flexibility may be required based on facility operational needs.\nWhy Join Us\nAt Camp Baer, you will be part of a team committed to helping people build healthier lives through recovery.\nWe offer:\nMedical, dental, and vision insurance\nPaid Time Off (PTO)\nPaid holidays\nProfessional development and growth opportunities\nA collaborative, mission-driven work environment\nThe opportunity to directly support work that changes lives\nEqual Employment Opportunity & Reasonable Accommodations\nWise Path Recovery Center and Ascension Recovery Services are committed to providing equal employment opportunities and complying with all applicable federal, state, and local employment laws.\nEmployment decisions are made without unlawful discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law.\nThe organization provides reasonable accommodations to qualified individuals with disabilities, pregnancy-related limitations, and sincerely held religious beliefs in accordance with applicable law. 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