{"id":1146709,"url":"https://alion.io/job/wvu-medicine-201145-wmch-unit-secretary","title":"201145 - WMCH-Unit Secretary","company":{"id":6925,"name":"WVU Medicine","domain":"wvumedicine.org","url":"https://alion.io/company/wvumedicine","size_band":"1001-5000","is_staffing_agency":false,"is_intermediary":false,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":22,"ghost_share":0,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":19,"computed_at":"2026-09-23T05:45:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"part_time","work_mode":"on_site","remote_scope":null,"hiring_geo_confidence":"structured","locations":["Weirton, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":73000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1107},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Intercom","optional":true},{"name":"InVision","optional":true},{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-09-23T15:33:14Z","employer_posted_date":"2026-09-23","last_verified_at":"2026-09-23T15:33:14Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full. Below, you’ll find other important information about this position.\nPerforms clerical and receptionist duties for the various assigned nursing unit. Complies with hospital policies and procedures, JCAHO standards, and current government regulations.MINIMUM QUALIFICATIONS:\nEDUCATION, CERTIFICATION, AND/OR LICENSURE:\n1. High school diploma or equivalent.\nPREFERRED QUALIFICATIONS:\nEDUCATION, CERTIFICATION, AND/OR LICENSURE:\n1. Graduate of a Medical Assistant program or secretarial school.\n2. CPR certification.\nEXPERIENCE:\n1. One (1) year of administrative or clerical experience.\nCORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.\n1. Performs clerical duties related to patient care, including:\nEnters pending final discharge into SMS (INVISION) system\n\nIdentifies patient records accurately with patient label\n\nReduces bulky charts as necessary; maintains storage of partial medical record until patient is discharged\n\nAssembles packets for diagnostic studies, admissions and surgical procedures\n\nRetrieves old medical records when directed\n\nMaintains housekeeping list of discharges and transfers\n\nPrepares alert band for patient allergies\n\nPrepare all medical records on discharge\n\nOrganizes and fills medical record as needed\n\nFax discharge instructions to the patient’s primary care physician after discharge\n\nPrepare IDT document\n\nNotify monitor tech when a patient leaves the unit for a test/ procedure\n\n2. Assists the physician including:\nProvide appropriate medical record to physicians\n\nNotifies nurses of physician’s presence on department\n\nComplete the necessary requisitions and forms.\n\nForwards requisition forms to appropriate departments\n\nSchedules diagnostic studies as ordered\n\nSchedules surgery as ordered\n\nSigns orders with full name and time when completed.\n\nProvides charge nurse with orders to approve and sign.\n\nAccepts written orders only from physician; does not accept verbal orders.\n\nNotify physician’s offices regarding consults\n\nProvide assistance and providing resources regarding EMS (electronic medical record)\n\n3. Prepares the medical record by the following:\nTranscribes physician's orders from medical record to Kardex and/or medicine sheets (Skilled unit)\n\nSchedules diagnostic studies\n\nSchedules surgery\n\nSigns orders with full name and time when completed\n\nProvides charge nurse with orders to approve and sign\n\nAccepts written orders only from physician; does not accept verbal orders\n\nCompletes ordered daily lab work (Skilled Unit)\n\nNotifies appropriate staff of STAT orders\n\n4. Prepares all reports, records, and permits as directed by the registered nurse, including:\nPlaces lab, X-Ray and other reports on patient's medical record after the reports are checked by the registered nurse\n\nCompletes specific unit forms\n\nPrepares permits for nurse to complete\n\n5. Performs SMS (INVISION) functions: i.e. order entry, cancel, discontinues, discharge, consults, work requests, etc.\n6. Acts as receptionist for the nursing unit including:\nGreet visitors, make eye contact and walk them to the patient’s room\n\nRecords and relays messages accurately to unit personnel\n\nAnswers telephone and responds to the intercom; keeps telephone lines open for incoming calls.\n\nAnswer telephone within 3 rings, state your name, location and ask how may I help you. Do not leave caller on hold longer than 1 minute- check with them if they would like to leave a message or continue to hold\n\nPlaces calls as directed by nurses and physicians\n\nAnswers physician's pages when required\n\nAnswers general inquiries from visitors, patients, volunteers and hospital personnel\n\nAnswer call lights and notify appropriate staff\n\nChecks incoming mail and distributes\n\nUpdate white boards in patient’s rooms\n\n7. Attends in-services and other educational programs as required.\n8. Attends and participates in staff meetings.\n9. Determines areas of self-improvement; writes developmental goals on performance appraisal.\n10. Performs clerical duties related to departmental operations including:\nMaintains stock of clerical supplies\n\nEnters CPD and Pharmacy charges, (ED only- completes charging in ED apps)\n\nEnters maintenance work orders\n\nMaintains departmental inventory; enters orders for needed items from storeroom\n\nAssign beepers, complete assignments in the call system, assign/ update attributes as well as preparing the daily assignment sheet for the charge nurse to complete daily assignments\n\nMaintain an organized/ clean nursing area\n\nClean refrigerator on an as need basis\n\n11. Participates actively in the quality improvement program.\nCollect data for quality audits as directed by the director\n\nCollect data for quality logs as directed by the director\n\nCollect data for environmental rounds\n\nPHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\n1. Manual dexterity used in operating standard office equipment.\n2. Prolonged periods of sitting.\n3. May be required to walk to various areas throughout the department or medical complex. This may require use of elevators and/or stairs.\nWORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\n1. Clinical environment.\nSKILLS AND ABILITIES:\n1. Basic computer knowledge and ability to operate standard office equipment.\n2. Knowledge of medical terminology.\n3. Proficient in Microsoft Office.\n4. Excellent written and verbal communication skills\nAdditional Job Description:\nScheduled Weekly Hours:\n0Shift:\nDay (United States of America)Exempt/Non-Exempt:\nUnited States of America (Non-Exempt)Company:\nWMCH Weirton Medical CenterCost Center:\n350 WMCH Skilled Nursing FacilityAddress:\n601 Colliers WayWeirtonWest VirginiaEqual Opportunity Employer\nWest Virginia University Health System and its subsidiaries (collectively \"WVUHS\") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.","description_format":"text","description_chars":7546,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Health Care","Higher Education"],"lifecycle":[{"event":"open","at":"2026-09-23T15:33:14Z"}],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":19,"reasons":["conf:6","win:early","comp:junior,brand"],"computed_at":"2026-09-23T21:53:59Z"},"pay":null,"html_url":"https://alion.io/job/wvu-medicine-201145-wmch-unit-secretary","json_url":"https://alion.io/job/wvu-medicine-201145-wmch-unit-secretary.json","meta":{"generated_at":"2026-09-23T21:53:59Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers"}}