{"id":1790135,"url":"https://alion.io/job/wyndhamriomar-conference-services-coordinator","title":"Conference Services Coordinator","company":{"id":1774247,"name":"Wyndham Grand Rio Mar","domain":"wyndhamriomar.com","url":"https://alion.io/company/wyndhamriomar","size_band":"11-50","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"ADP","truth_index":{"grade":"B","score":83,"open_postings":9,"ghost_share":0,"stale_share":0.667,"repost_share":0,"time_to_fill_p50_days":38,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"part_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Rio de Janeiro, Brazil"],"countries":["BR"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":18500,"max_usd":45000,"period":"year","method":"role_country_seniority_unknown","sample_n":14},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-02T19:41:00Z","employer_posted_date":"2026-10-02","last_verified_at":"2026-10-21T13:26:25Z","board_verified":true,"closed_at":null,"days_open":18,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":18},"description":"Wyndham Grand Rio Mar is looking for GRAND people like you! At Wyndham Grand Rio Mar, our people are our greatest treasure. Every smile, every effort, every shared moment shapes experiences that enrich lives and touch souls. We are more than a workplace. We are a community where your growth, ideas, and well-being matter. From meaningful learning opportunities to benefits that enhance life on and off the clock, we invest in our people because when they thrive, our guests and community thrive too. For almost 30 years, we have celebrated each success, built connections, and created joy together. Join a team that uplifts one another, transforms moments into memories, and helps make Wyndham Grand Rio Mar the most admired and transformative hospitality brand in the world.\nYour impact starts here!\n\nJOB SUMMARY\nThe Conference Services Coordinator provides administrative and operational support to the conference services team at the property, keeping events organized and on track. This role supports event orders, communication, and records, and coordinates details across departments. The Conference Services Coordinator contributes directly to event execution and client service. Working closely with the events team, this position keeps details reliable.\nEDUCATION & EXPERIENCE\nRequired Qualifications and Preferred Qualifications are stated as two separate lists. Required means a candidate cannot be considered without it. Preferred means it strengthens an application but is not a screening criterion.\nRequired Qualifications\nAbility to communicate effectively with guests and team members. Language requirements are confirmed by property at the time of posting.\nStrong organizational, administrative, and computer skills.\nAttention to detail and accuracy.\nPhysical ability to perform the essential functions of the role, with or without reasonable accommodation.\nPreferred Qualifications\nPrevious event or administrative experience.\nExperience with event or banquet systems.\nBilingual ability appropriate to the property's guests.\nGeneral Requirements\nMaintain a warm and friendly demeanor at all times.\nCommunicate effectively, verbally and in writing, with all levels of employees and guests in an attentive, friendly, courteous and service-oriented manner.\nListen to, understand, and clarify concerns raised by employees and guests.\nMaintain regular attendance in compliance with department standards, as required by scheduling, which will vary according to the needs of the property.\nMaintain high standards of personal appearance and grooming, including wearing the required nametag and uniform.\nComply with all LionGrove and brand standards, policies, and safety regulations.\nAttend all required meetings and training sessions.\nMaintain the confidentiality of guest, employee, and company information.\nFUNDAMENTAL REQUIREMENTS\nProvide administrative support to the conference services team.\nAssist with banquet event orders, changes, and distribution.\nCoordinate event details and communication across departments.\nMaintain accurate records in the event system.\nPrepare reports, signage, and event materials.\nSupport planning meetings and walk-throughs.\nRespond to client and internal inquiries promptly.\nAssist with billing preparation and follow-up.\nManage supplies, files, and documentation.\nMaintain confidentiality of client information.\nPerform other duties as requested by management.\nPHYSICAL REQUIREMENTS\nSit and work at a computer for administrative tasks.\nMove through event spaces to support programs.\nOccasionally lift and carry up to 20 pounds.\nWork indoors and outdoors during events with exposure to heat and sun consistent with the property's climate.\nLong hours sometimes required.\nSet between the Atlantic coast and the foothills of El Yunque, Puerto Rico's only tropical rainforest, Wyndham Grand Rio Mar spans 600 acres in Rio Grande, just a short drive from San Juan. Here, two championship golf courses wind through rainforest and coastline, a mile of secluded beach meets the Mameyes River, and nearly a dozen restaurants and lounges bring the island's flavor to every table. It is a rare setting where mountain, river, and sea come together, and for almost 30 years it has been a place where careers grow alongside unforgettable guest experiences. Join us, and become part of work that changes lives, starting with your own.\nFrom opportunities for learning and growth to benefits that help our team live better lives, we’re always finding ways to foster a fun and inclusive environment.\nEOE M/F/Disabled/Vet/Drug Free Workplace","description_format":"text","description_chars":4571,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-03T17:49:24Z"}],"visa":[],"liveness":{"score":65,"band":"ok","label":"Likely open","p_open":1,"p_active":0.721,"p_room":0.9,"age_days":18,"expected_fill_days":38,"reasons":["conf:0","win:mid"],"computed_at":"2026-10-21T05:46:15Z"},"pay":null,"html_url":"https://alion.io/job/wyndhamriomar-conference-services-coordinator","json_url":"https://alion.io/job/wyndhamriomar-conference-services-coordinator.json","meta":{"generated_at":"2026-10-21T13:32:12Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19158,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-22T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1774247},"rest":"https://alion.io/mcp/rest/get_company?id=1774247"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fwyndhamriomar-conference-services-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fwyndhamriomar-conference-services-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fwyndhamriomar-conference-services-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/wyndhamriomar-conference-services-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fwyndhamriomar-conference-services-coordinator"}]}