{"id":3694620,"url":"https://alion.io/job/xadgroup-procurement-and-admin-support-coordinator","title":"Procurement and Admin support Coordinator","company":{"id":4487798,"name":"XAD Group","domain":"xadgroup.com","url":"https://alion.io/company/xadgroup","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":null,"truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"posting_text","remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":[],"countries":[],"hiring_countries":["AE"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Dropbox","optional":false}],"status":"live","first_seen_at":"2026-11-01T12:23:44Z","employer_posted_date":null,"last_verified_at":"2026-11-01T12:23:44Z","board_verified":false,"closed_at":null,"days_open":6,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":6},"description":"1. Role ObjectiveThe Procurement & Admin Support Officer (Offshore Pakistan) provides essential back-office and coordination support to the Procurement & Admin Officer based in the UAE. This role is responsible for supplier communication, ERP and tracker updates, internal liaison for invoice and budget approvals, and comprehensive administrative recordkeeping. It ensures continuous workflow across procurement and admin streams, enabling effective vendor management and operational compliance.\n2. Key ResponsibilitiesA. Procurement Support & Coordination\nPrepare and update RFQ logs, Quote Comparison Sheets (QCS), PO registers, and delivery status trackers.\n\nFollow up with suppliers for quotes, confirmations, delivery notes, and invoices in coordination with UAE office.\n\nCommunicate with vendors to confirm PO receipt, delivery schedules, and submission of tax/compliance documents.\n\nAssist in the review and logging of supplier invoices; follow up with Finance for payment status and escalate pending items as required.\n\nTrack invoice aging and notify the Procurement & Admin Officer of any delays in processing or documentation gaps.\n\nSupport the drafting of procurement memos, bid evaluations, and PO justifications for internal circulation\n\nB. Budget & Internal Workflow Support\nCoordinate internally with relevant teams (e.g., Projects, PMO, Finance) to check budget status, gather PR/PO approvals, and verify funding availability.\n\nUpdate budget utilization trackers and submit monthly summaries to the Procurement & Admin Officer.\n\nAssist in ensuring that each procurement transaction aligns with the correct project or overhead budget code.\n\nC. Administrative Recordkeeping\nMaintain shared Dropbox folders for admin documents including leases, licenses, payment receipts, tenancy agreements, and contracts.\n\nLog utility bills, vendor contracts, and office expenses; assist in compiling monthly admin reports and summaries.\n\nTrack renewals for facilities, accommodations, and service contracts and issue alerts for upcoming expirations.\n\n3. Collaboration & Communication\nAct as the primary offshore liaison with vendors for routine procurement and admin-related queries.\n\nMaintain continuous coordination with the UAE Procurement & Admin Officer for task updates, document validations, and escalation.\n\nParticipate in scheduled calls for procurement tracker reviews, pending invoices, admin updates, and compliance alerts.\n\nOriginally posted on Himalayas","description_format":"text","description_chars":2468,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United Arab Emirates","iso":"AE","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain","Solar Energy","Ride Hailing","Recruiting & Staffing"],"lifecycle":[{"event":"open","at":"2026-11-03T17:28:15Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.859,"p_room":1,"age_days":5,"expected_fill_days":27,"reasons":["seen:5","win:early","comp:attention"],"computed_at":"2026-11-07T05:47:08Z"},"pay":null,"html_url":"https://alion.io/job/xadgroup-procurement-and-admin-support-coordinator","json_url":"https://alion.io/job/xadgroup-procurement-and-admin-support-coordinator.json","meta":{"generated_at":"2026-11-08T00:59:32Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":2154,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4487798},"rest":"https://alion.io/mcp/rest/get_company?id=4487798"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fxadgroup-procurement-and-admin-support-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fxadgroup-procurement-and-admin-support-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fxadgroup-procurement-and-admin-support-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/xadgroup-procurement-and-admin-support-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fxadgroup-procurement-and-admin-support-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3694620}},{"tool":"search_jobs","arguments":{"company":"xadgroup.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3694620},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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