{"id":3894564,"url":"https://alion.io/job/xanadu-hr-coordinator","title":"HR Coordinator","company":{"id":698,"name":"Xanadu","domain":"xanadu.ai","url":"https://alion.io/company/xanadu-ai","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"HiBob","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Toronto, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-11-06T22:36:14Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-08T12:26:15Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"About Xanadu: Xanadu’s mission is to build quantum computers that are useful and available to people everywhere.\nAt Xanadu, we are learners, innovators, researchers, collaborators and problem solvers. We are creating something that has never been built before. What we are doing is extremely hard, the classic moon shot. Few people in their life will be able to be a part of something like this, where if we are successful, the technologies we develop will solve some of the world’s most challenging problems, and literally change the world. And that is something to be excited about!\nOur People team helps make this possible by attracting talented people and creating an environment where they can do their best work. Reporting to the Chief People Officer, you will coordinate essential HR activities, maintain accurate employee information, and help deliver a smooth experience for candidates, new hires, and employees across the organization.\nYour role and responsibilities:\n\nRecruitment Coordination\nCreate, publish, update, and close job postings across the applicant tracking system (ATS), company careers page, and external job boards.\nCoordinate employment references and background checks, including candidate communications, consent gathering, status tracking, and follow-up.\nSupport interview scheduling and provide additional recruitment administration as needed.\nMaintain accurate recruitment records and flag outstanding items to keep hiring processes moving efficiently.\nOrientation and Onboarding\nCoordinate onboarding activities across hiring managers, the People team, IT, and other internal partners to ensure seamless readiness for new hires.\nRefresh and maintain orientation presentations, onboarding materials, checklists, and employee reference resources.\nSchedule orientation sessions and monitor the completion of required documentation and introductory activities.\nIdentify opportunities to make the onboarding process clearer, more consistent, and welcoming.\nHR Systems and Administration\nMaintain accurate, up-to-date, and complete employee records within the Human Resources Information System (HRIS) and related repositories.\nSupport HRIS data integrity and cleanup efforts, identifying missing information, resolving inconsistencies, and structuring documentation.\nProcess employee data changes and assist with routine reporting and data requests.\nMaintain HR forms, templates, shared team resources, and standard operating procedures.\nHandle personal and confidential employee information with strict care, integrity, and discretion.\nWorkflow and Process Improvements\nReview recurring administrative workflows and recommend practical enhancements to eliminate friction.\nAssist in configuring, testing, and documenting HRIS workflows, automated reminders, and employee self-service processes.\nIdentify opportunities to automate routine tasks, reduce duplicated effort, and enhance handoffs between departments.\nTrack incoming requests and proactively follow up on action items to ensure timely completion.\nPeople Team Support\nProvide cross-functional coordination and administrative support across recruitment, employee programs, total rewards, and team initiatives.\nSupport the Chief People Officer with team meeting coordination, deck/materials preparation, and action tracking.\nAssist in coordinating internal employee communications, team events, and learning sessions.\nRespond to routine employee inquiries and triage or route complex questions to the appropriate People team members.\nBasic qualifications and experience:\nApproximately 1-3 years of experience in HR coordination, recruitment administration, or a closely related role.\nPostsecondary education in Human Resources, Business Administration, or a related discipline, or equivalent practical work experience.\nPrior experience maintaining employee records and working with an HR Information System (HRIS).\nStrong organizational and time-management capabilities, with a proven ability to prioritize multiple requests and competing deadlines.\nHigh attention to detail with a commitment to data accuracy and dependable follow-through.\nStrong written and verbal communication skills.\nProficiency using spreadsheets, shared cloud documents, and digital tools to organize tasks and streamline processes.\nDemonstrated track record of exercising sound judgment and maintaining confidentiality when handling sensitive information.\nCore personal attributes:\nOwnership: Proactive in following through, identifying bottlenecks early, and keeping key stakeholders informed.\nService Mindset: Approachable, responsive, and dedicated to delivering a positive experience for employees and candidates.\nCuriosity & Adaptability: Eager to learn new tools, adapt to shifting priorities in a growing organization, and find better ways to work.\nCollaboration: Enjoys cross-functional teamwork and building productive relationships across the business.\nPreferred qualifications and experience:\nHands-on experience working directly with HiBob HRIS.\nExperience supporting HR operations or talent teams within a high-growth startup, scaleup, or fast-paced technology environment.\nThis is for a new position. Your base salary will be determined based on your location, experience, and internal benchmarks. The base salary range is 60,000 - 75,000 CAD. You will also be eligible for equity and benefits.\nOur values are important. They are fundamental and lay the foundation for culture at Xanadu. Learn more about our values here.\nWe are an equal opportunity employer and encourage candidates of all backgrounds to apply. We are committed to building an inclusive, safe, and equitable culture and fostering an environment where our employees feel included, valued, and heard. We are committed to meeting the needs of all individuals and support a barrier-free workplace. Should you require accommodations at any point during the recruitment process please contact Recruiting at .\nPlease be advised that we may use artificial intelligence (AI) tools to assist in the screening and assessment of applicants for this position. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.","description_format":"text","description_chars":6327,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Equity"],"hiring_locations":[{"name":"Canada","iso":"CA","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Quantum Science & Computing","Quantum Computing Hardware"],"lifecycle":[{"event":"open","at":"2026-11-06T22:41:44Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":1,"expected_fill_days":41,"reasons":["conf:1","velocity","win:early","comp:junior"],"computed_at":"2026-11-08T05:47:12Z"},"pay":null,"html_url":"https://alion.io/job/xanadu-hr-coordinator","json_url":"https://alion.io/job/xanadu-hr-coordinator.json","meta":{"generated_at":"2026-11-08T12:33:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":26719,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":698},"rest":"https://alion.io/mcp/rest/get_company?id=698"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fxanadu-hr-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fxanadu-hr-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fxanadu-hr-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/xanadu-hr-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fxanadu-hr-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3894564}},{"tool":"search_jobs","arguments":{"company":"xanadu.ai","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3894564},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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