Indirect Procurement Analyst DACH

About Xerox Holdings Corporation

At Xerox, we make work, work! For more than 100 years, Xerox has continually redefined the workplace experience. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients and within our culture. Learn more at www.xerox.com and explore our commitment to diversity, inclusion and belonging.

Purpose

The Indirect Procurement Analyst supports Global Spend Management (GSM) transactional procurement activities for the DACH region (Germany, Austria, Switzerland). This role is responsible for day-to-day procurement transaction processing, spend and compliance monitoring, and reporting support - helping ensure procurement policies are followed and operational efficiency is maintained across regional and global systems.

Key Responsibilities

Transactional Procurement Support (DACH)

• Process supplier deactivation requests and PR (Ariba) / SRM approvals in line with policy, including review and GRN compliance.
• Maintain PR/PO/receipts for assigned requisitioners, including reassignment of abandoned requisitions.
• Close purchase orders and perform PO adjustments required for invoice reconciliation (e.g., price holds).
• Review, validate, and approve SCNs.
• Manage late order report documentation and related information.
• Coordinate SAP Ariba-related requests with the TCS AMS support team.
• Provide ServiceNow SRM system support across EMEA.
• Support ePayables activities and participate in SAP testing as needed.

Spend Analysis & Reporting Support

• Collect and organize indirect spend data to support identification of trends and compliance gaps.
• Prepare recurring procurement reports and dashboards for category managers, highlighting key metrics and supplier performance.

Supplier & Category Support

• Support supplier onboarding and performance monitoring for indirect categories.
• Provide category managers with data pulls and analysis to support sourcing activities.

Process Support & Continuous Improvement

• Flag process inefficiencies and waste and propose practical improvements to procurement workflows and tools.
• Support stakeholders in streamlining requisition-to-payment processes.
• Contribute to procurement-related projects and initiatives as assigned.

Compliance & Documentation

• Maintain accurate records to support audits and governance reporting, including in-country audit support.
• Ensure transactions comply with global procurement policies and contractual obligations.
• Respond to general procurement queries from stakeholders globally, and manage internal/external stakeholder communication.

Onboarding & Backup Coverage

• Support onboarding of new team members, introducing them to systems, policies, and procedures.
• Act as backup for the Iberia (Spain & Portugal) Transactional Procurement Analyst role when required.

Qualifications

Languages

• English - advanced level
• German - intermediate or above

Experience

• 2+ years of experience in procurement-related activities.

Skills

• Strong analytical and problem-solving abilities, with attention to detail.
• Proficiency in Excel, SAP, and procurement platforms (Ariba).
• Excellent communication and stakeholder engagement skills.
• Ability to work effectively within evolving processes and systems.
• Knowledge of global sourcing practices and indirect procurement trends is a plus