{"id":1575023,"url":"https://alion.io/job/xerox-payroll-specialist","title":"Payroll Specialist","company":{"id":63913,"name":"Xerox","domain":"xerox.com","url":"https://alion.io/company/xerox-corp","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Avature","truth_index":{"grade":"A","score":100,"open_postings":35,"ghost_share":0,"stale_share":0,"repost_share":0.029,"time_to_fill_p50_days":13,"computed_at":"2026-10-12T06:55:09Z"}},"role":"Finance","role_family":"Finance","seniority":null,"employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Mexico City, Mexico"],"countries":["MX"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-10-01T09:29:48Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-12T20:34:26Z","board_verified":true,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":11},"description":"About Xerox Holdings Corporation\nFor more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today’s global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at www.xerox.com.\nLocation: Mexico City, Mexico\nSchedule: 8am-5pm, Monday - Fridays\nCompensation: 268,000 - 420,000 MXN, annually, based on experience\nPosition Overview\nXerox is seeking an experienced Payroll Specialist to manage the end-to-end operation, coordination, and control of the company’s monthly Mexico payroll. While payroll calculation and processing are outsourced to ADP, this position serves as the primary internal payroll subject matter expert and operational owner.\nIn this role, you will ensure payroll inputs are complete and accurate, validate ADP’s payroll calculations, coordinate payroll and statutory payments, and complete all required accounting, compliance, reconciliation, and reporting activities. You will work closely with ADP and internal partners across People Operations, Finance, Accounting, Tax, Treasury, Benefits, and Legal to deliver an accurate, timely, and compliant payroll.\nThe ideal candidate has strong practical experience managing Mexican payroll, detailed knowledge of local statutory requirements, and the ability to independently manage complex payroll processes and deadlines.\nWhat You’ll Do\nPayroll Processing and Administration\nOwn and coordinate the monthly Mexico payroll process, from collecting payroll inputs through approval, payment, and post-payroll activities.\n\nMaintain the payroll calendar and ensure all internal, vendor, and statutory deadlines are met.\n\nCollect, review, and validate payroll inputs from People Operations, Benefits, Finance, and other stakeholders.\n\nEnsure new hires, terminations, salary changes, promotions, transfers, and other employee changes are accurately reflected in payroll.\n\nProcess and validate recurring and variable payroll items, including bonuses, commissions, overtime, allowances, deductions, absences, and benefits.\n\nSubmit complete and accurate payroll information to ADP within established cutoff dates.\n\nReview ADP payroll calculations and reports, investigate discrepancies, and coordinate required corrections.\n\nManage off-cycle, correction, and special payrolls as needed.\n\nMaintain complete payroll records, approvals, reconciliations, and supporting documentation.\n\nTerminations and Special Payments\nCoordinate payroll calculations and payments related to employee terminations and severance.\n\nReview termination calculations and ensure required approvals are received before payment.\n\nCoordinate statutory and company-required payments, including:\nProfit sharing (PTU), including payments to eligible former employees\n\nChristmas bonus (Aguinaldo)\n\nBonuses and other special payments\n\nEnsure the appropriate payroll and tax treatment is applied to all special payments.\n\nStatutory Compliance\nCoordinate and validate payroll activities related to Mexican tax, employment, and social security requirements.\n\nManage employee ISR withholding and other payroll-related tax obligations.\n\nValidate payroll CFDI documents and applicable payroll complements.\n\nCoordinate IMSS employer and employee contributions, registrations, terminations, and salary modifications.\n\nManage INFONAVIT contributions and employee loan deductions or amortizations.\n\nCoordinate SAR and other retirement-related payroll contributions.\n\nManage applicable state payroll tax requirements.\n\nReview SUA-related calculations and reporting, as applicable.\n\nReconcile statutory liabilities to payroll results and initiate payment requests before legal deadlines.\n\nInvestigate and resolve discrepancies, notices, and other statutory payroll issues.\n\nMonitor changes to Mexican payroll legislation and coordinate required process or system updates.\n\nREPSE and Specialized Services Reporting\nCoordinate payroll-related information required to support REPSE compliance, where applicable.\n\nPrepare and distribute REPSE information to clients within established deadlines.\n\nCoordinate the preparation, validation, and submission of ICSOE reporting to IMSS.\n\nCoordinate the preparation, validation, and submission of SISUB reporting to INFONAVIT.\n\nPartner with Legal, Tax, Finance, and People Operations to ensure statutory information is complete and submitted on time.\n\nMaintain supporting records and documentation for specialized-services reporting.\n\nPayments, Accounting, and Reconciliation\nPrepare and initiate payment requests for payroll and statutory obligations.\n\nCoordinate payroll funding requirements and deadlines with Finance and Treasury.\n\nTrack payments for net payroll, social security contributions, payroll taxes, INFONAVIT, retirement obligations, food vouchers, insurance, and other payroll-related liabilities.\n\nInvestigate rejected, delayed, or incorrect payments and coordinate resolution.\n\nReview payroll accounting outputs to ensure payroll expenses and liabilities are accurately recorded.\n\nReconcile payroll results to accounting outputs and statutory liabilities.\n\nProvide payroll accounting information to Finance, Accounting, or GCC teams within established deadlines.\n\nSupport month-end, quarter-end, and year-end payroll accounting activities.\n\nVendor and Stakeholder Management\nServe as the primary operational contact with ADP for Mexico payroll.\n\nManage payroll questions, cases, and escalations with ADP through resolution.\n\nMonitor ADP’s performance against agreed timelines and service expectations.\n\nReview and challenge payroll calculations when results appear incomplete or inaccurate.\n\nIdentify recurring vendor issues and coordinate root-cause analysis and corrective action.\n\nResolve complex employee payroll inquiries and clearly explain payroll calculations and statutory requirements.\n\nPartner with internal stakeholders on reorganizations, acquisitions, integrations, employee transfers, and other business changes affecting payroll.\n\nControls, Audits, and Process Improvement\nMaintain an effective payroll control framework with appropriate segregation of duties.\n\nPerform and document payroll reconciliations, validation checks, and approvals.\n\nSupport internal, external, statutory, and financial payroll audits, including the annual BDO audit process.\n\nProvide payroll documentation, reconciliations, and explanations to Internal Controls, Audit, Tax, and Finance teams.\n\nIdentify payroll control weaknesses and implement corrective actions.\n\nProtect confidential employee and payroll information in accordance with Xerox data privacy and information security requirements.\n\nIdentify opportunities to simplify, standardize, and automate payroll processes.\n\nDevelop and maintain payroll procedures, calendars, process documents, and control documentation.\n\nUse payroll data and trend analysis to identify recurring issues and prevent future errors.\n\nSupport global payroll transformation initiatives and payroll-related system implementations.\n\nParticipate in system testing and the implementation of payroll, HR, timekeeping, and finance process changes.\n\nPromote a “Right First Time” approach to payroll delivery.\n\nWho You Are\nStrong practical experience managing Mexican payroll.\nDetailed knowledge of Mexican payroll taxation and statutory requirements.\nWorking knowledge of IMSS, INFONAVIT, SAR, ISR, payroll CFDI, and state payroll taxes.\nExperience coordinating statutory payroll payments and filings.\nExperience working with an outsourced payroll provider.\nStrong payroll reconciliation, analytical, and problem-solving skills.\nAdvanced proficiency in Microsoft Excel, including the ability to analyze complex payroll data and identify discrepancies.\nStrong understanding of payroll controls, audit requirements, and supporting documentation.\nAbility to independently manage multiple priorities and deadlines throughout the monthly payroll cycle.\nStrong written and verbal communication skills.\nFluency in Spanish and advanced English-language proficiency.\nHigh level of accuracy, attention to detail, confidentiality, and sound judgment.\nDemonstrated ownership and accountability, with the ability to manage issues through resolution.\nEducation\nBachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field.\n\nAn accounting or finance background is strongly preferred due to the position’s payroll, reconciliation, statutory-payment, and financial-control responsibilities.\n\nPreferred Qualifications\nExperience using ADP payroll solutions.\n\nExperience with REPSE, ICSOE, and SISUB requirements.\n\nExperience working within a multinational organization.\n\nExperience partnering with shared-services or Global Capability Center teams.\n\nExperience with payroll accounting and general-ledger reconciliations.\n\nExperience supporting payroll transformation, system implementation, automation, or process-improvement initiatives.","description_format":"text","description_chars":9424,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Spanish","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Mexico","iso":"MX","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Document Management","Printers & Scanners","Managed Print Services"],"lifecycle":[{"event":"open","at":"2026-10-01T09:29:48Z"}],"visa":[],"liveness":{"score":50,"band":"ok","label":"Likely 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