Specialist Bid Writer

About Xerox Holdings Corporation

For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power the hybrid workplace of today and tomorrow. Today, Xerox is continuing its legacy of innovation to deliver client-centric and digitally-driven technology solutions and meet the needs of today’s global, distributed workforce. From the office to industrial environments, our differentiated business and technology offerings and financial services are essential workplace technology solutions that drive success for our clients. At Xerox, we make work, work. Learn more about us at www.xerox.com.

Role Summary:

Xerox is seeking an experienced Specialist Bid Writer to join its Bid Management function. This role is responsible for developing compelling, compliant, and persuasive content for bids, proposals, and tender responses, with a particular focus on U.S. public sector, state and local government, education, healthcare, federal opportunities, and large enterprise markets.

The successful candidate will work closely with Bid Managers, Sales, Solution Architects, Service Delivery teams, Subject Matter Experts (SMEs), and executive stakeholders to create winning proposal content that clearly communicates Xerox's capabilities, value proposition, technical solutions, and differentiators.

As a recognized content expert, the Specialist Bid Writer will help shape proposal strategy, drive response quality, maintain high writing standards, and contribute to the ongoing development of Xerox's proposal content library.

Purpose

Develop high-quality written content for competitive bids, proposals, RFPs, RFQs, RFIs, contract renewals, and associated pursuit materials.

Partner with Bid Managers and pursuit teams to create compelling, customer-focused proposal responses that support Xerox growth objectives.

Translate complex technical, operational, and commercial information into clear, persuasive, and customer-centric narratives.

Support the creation and continuous improvement of a structured proposal content library containing approved responses, case studies, references, statistics, and supporting materials.

Ensure proposal responses are compliant, consistent, and aligned with customer requirements, evaluation criteria, and procurement best practices.

Contribute to the overall proposal strategy by helping articulate win themes, differentiators, and customer value propositions.

Scope:

Specific

• The Specialist Bid Writer is an externally focused role responsible for developing proposal content for medium to large outsourcing, managed services, workplace services, digital transformation, IT services, and document management opportunities, typically ranging from $1 million to $100 million+ in contract value.
• Supports multiple concurrent pursuits across public sector and commercial markets.
• Works as a subject matter expert in proposal writing, editing, content structuring, and response development.
• Partners with Bid Managers to convert pursuit strategy into compelling written narratives that resonate with evaluators and decision-makers.
• Ensures consistency, accuracy, compliance, and quality across all customer-facing proposal documents.
• Serves as a champion of proposal writing best practices and contributes to continuous improvement initiatives within the Bid Center.

General

• Collaborates closely with Bid Managers and pursuit teams to develop winning proposals.
• Demonstrates exceptional written and verbal communication skills.
• Maintains a high degree of organizational effectiveness and attention to detail.
• Operates effectively in a fast-paced environment with competing priorities and deadlines.
• Supports opportunities primarily within the United States while collaborating with regional and global teams when required.

Primary Responsibilities:

Response Development

Collaborate with Bid Managers, Capture Managers, Sales Leaders, Solution Architects, Consultants, Service Delivery teams, Pricing teams, and executive stakeholders to understand customer requirements, pursuit strategies, and win themes.

Develop clear, compelling, compliant, and persuasive responses that address customer needs and evaluation criteria.

Create standard and customized content that accurately reflects Xerox solutions, capabilities, experience, and differentiators.

Translate complex technical and operational concepts into customer-focused business language.

Content Management

• Gather, analyze, organize, write, edit, and review information required to complete proposal submissions within established deadlines.
• Maintain consistency of style, messaging, tone, branding, and formatting across proposal documents.
• Review and continuously improve proposal content assets in line with the Content Managers to ensure relevance, accuracy, and competitiveness.
• Identify and develop high class proposal content, case studies, customer references, success stories, statistics, executive summaries, and supporting materials.
• Support knowledge management initiatives and contribute to the ongoing enhancement of Xerox bid management responses.

Quality and Compliance

• Conduct and manage editing and quality reviews for clarity, grammar, readability, structure, consistency, and customer focus.
• Support and manage proposal color team reviews and incorporate reviewer feedback effectively.

Strategic Contribution

• Support development of proposal themes, win strategies, and executive messaging.
• Work with pursuit teams to identify and strengthen competitive differentiators.
• Provide guidance and coaching to proposal contributors on writing quality, structure, and best practices.
• Act as a trusted advisor on proposal writing methodology and effective response development techniques.
• Contribute to continuous improvement initiatives across the Bid Center and proposal management function.

Required Qualifications

• Bachelor's degree in Business, Communications, Marketing, English, Journalism, Technical Writing, or a related discipline, or equivalent professional experience.
• Minimum 5+ years of experience in proposal writing, bid management, content development, grant writing, technical writing, or government contracting environments.
• Demonstrated success supporting high-value public sector and/or enterprise proposals.
• Strong understanding of government procurement processes, RFP response development, and compliance requirements.
• Exceptional written, editing, proofreading, and content organization skills.
• Ability to manage multiple deadlines and concurrent pursuits.
• Strong stakeholder management and collaboration skills.

Key Competencies

• Proposal Writing Excellence
• Strategic Thinking
• Customer Focus
• Content Development
• Executive Communication
• Stakeholder Management
• Attention to Detail
• Collaboration and Teamwork
• Time Management
• Quality Orientation
• Continuous Improvement
• Results Focus