{"id":853822,"url":"https://alion.io/job/xmstart-executive-admin-ea","title":"Executive Admin (EA)","company":{"id":689608,"name":"Xmstart","domain":"xmstart.com","url":"https://alion.io/company/xmstart","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workable","truth_index":{"grade":"B","score":75,"open_postings":5,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":null,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Leadership","role_family":"Leadership","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Chantilly, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":134000,"max_usd":288000,"period":"year","method":"role_country_seniority_unknown","sample_n":4994},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2025-12-04T00:00:00Z","employer_posted_date":"2025-12-04","last_verified_at":"2026-11-03T11:05:17Z","board_verified":true,"closed_at":null,"days_open":334,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":334},"description":"XMSTART is looking to add an experienced and strategic full-time Executive Administrator to our team, inChantilly, VA. This position is 100% Onsite.\nThe Customer requires a highly organized and detailed-orientate Executive Administrator (EA) at the intermediate level to provide comprehensive administrative support, and coordinate, integrate, and execute various administrative functions for the Systems Engineering Directorate (SED). This position is ideal for a motivated individual who thrives in fast-paced environments and is eager to contribute to mission-critical operations.\nAs an EA specialist, you ensure seamless operational support through scheduling, correspondence management, travel coordination, and records management, in accordance with organizational directives and policies.\nRequirements\nSecurity Clearance Requirements:\nActive TS/SCI clearance with CI Poly\nReinvestigation date within 7 years if not an active NRO employee\nEducation:\nHS diploma required\nBachelor’s degree (preferred)\nQualifications:\n5-10+ years of relevant experience\nExperience with managing email, calendars, and events through Microsoft Outlook\nStrong organizational and critical thinking skills\nStrong interpersonal and communication skills\nResponsibilities:\n Scheduling & Coordination: Manage and coordinate activities, appointments, and meetings, ensuring the seamless execution of the senior executive’s daily agenda.\n Conference Room & Event Management: Maintain and manage conference room calendars, organize telephone conferences, and facilitate messaging.\n Travel Management: Arrange and coordinate travel, including itinerary planning, processing vouchers, and securing VIP parking arrangements.\n Documentation & Correspondence: Conduct administrative reviews of briefings and correspondence for grammar and formatting. Draft, proofread, edit, and coordinate correspondence.\n Records & Configuration Management: Provide support to the SED Program Record Office (PRO) for records management in accordance with NRO Directive 56-1. Ensure execution of configuration management plans for identified SED and NRO products.\n Onboarding & Offboarding Support: Assist with in-processing and out-processing of Contractor and Government personnel. Prepare required documentation, including check-in sheets, badge requests, NRO Account Action Process (NAAP) requests, and SED Tech Requests.\n Stakeholder Engagement: Interface with the NRO Corporate Front Office, greet and escort visitors, and prepare background information for meetings.\n Mail & Office Operations: Retrieve, sort, and distribute incoming mail, faxes, and other documents. Arrange for the delivery of outgoing mail/packages.\n Resource Management: Assist in ordering supplies/equipment and arranging office equipment repairs.\n Career Service Panel Tracking: Track and manage Career Service Panel dates and deadlines to ensure compliance with organizational processes.\nPreferred Qualifications:\nExcellent oral and written communication skills\nStrong written correspondence skills\nAbility to synthesize complex actions and adhere to tight deadlines\nAbility to work independently with minimal supervision.\nDeliver on commitments be reliable, highly organized and structured","description_format":"text","description_chars":3225,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":true,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["IT Consulting & Digital Transformation"],"lifecycle":[{"event":"open","at":"2026-09-13T05:11:28Z"},{"event":"open","at":"2026-10-12T04:45:49Z"}],"visa":[],"liveness":{"score":4,"band":"cold","label":"Long shot","p_open":1,"p_active":0.129,"p_room":0.28,"age_days":334,"expected_fill_days":24,"reasons":["conf:3","win:tail","crowd:"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/xmstart-executive-admin-ea","json_url":"https://alion.io/job/xmstart-executive-admin-ea.json","meta":{"generated_at":"2026-11-03T11:55:40Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"search","counted_by":"address","units_charged":0,"used_today":0,"day_limit":null,"remaining_today":null,"minute_limit":null,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":689608},"rest":"https://alion.io/mcp/rest/get_company?id=689608"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fxmstart-executive-admin-ea"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fxmstart-executive-admin-ea"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fxmstart-executive-admin-ea"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/xmstart-executive-admin-ea\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fxmstart-executive-admin-ea"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":853822}},{"tool":"search_jobs","arguments":{"company":"xmstart.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":853822},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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