{"id":2480278,"url":"https://alion.io/job/xnrgy-climate-systems-executive-assistant","title":"Executive Assistant","company":{"id":685893,"name":"XNRGY Climate Systems","domain":"xnrgy.com","url":"https://alion.io/company/xnrgy","size_band":null,"is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"B","score":75,"open_postings":3,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":28,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mesa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":47000,"max_usd":94000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-13T21:57:26Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-27T08:03:16Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"Who are we?\nXNRGY Climate Systems is a North American leader in sustainable design and advanced manufacturing of custom air treatment systems focused on research and energy development contributing to the reduction of carbon footprint. XNRGY is seeking a qualified Executive Assistant to join its team located in Mesa, AZ\nSummary: We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive support to our Site Leadership team at our U.S. Headquarters in Mesa, AZ. The ideal candidate will thrive in a fast-paced, innovative environment, managing complex schedules, coordinating travel, and handling confidential information with the utmost professionalism. This role is essential to ensuring smooth operations and allowing leadership to focus on strategic growth in the rapidly expanding climate solutions industry.\nKey Responsibilities\nManage and maintain site leader’s calendar, including scheduling meetings, appointments, and conference calls across multiple time zones.\n\nCoordinate domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.\n\nPrepare and edit correspondence, reports, presentations, and other documents on behalf of site leadership.\n\nScreen and prioritize incoming calls, emails, and requests; act as a gatekeeper to optimize site leader’s time.\n\nOrganize and coordinate site leader’s meetings, meeting preparations, and company events, including agenda preparation, minute-taking, and follow-up on action items.\n\nHandle expense reports, budget tracking, and invoice processing in compliance with company policies.\n\nMaintain confidential files and records, ensuring secure handling of sensitive information.\n\nLiaise with internal teams, external stakeholders, vendors, and partners to facilitate communication and project coordination.\n\nAssist with special projects, research, and administrative tasks as needed to support company initiatives.\n\nOversee general office support functions, such as supply management and visitor coordination, as required.\n\nQualifications and Requirements\nBachelor’s degree in business administration, communications, or a related field preferred; equivalent experience accepted.\n\n5+ years of experience as an Executive Assistant or Administrative Assistant supporting senior leadership.\n\nProven ability to manage multiple priorities in a dynamic, high-growth environment.\n\nExceptional organizational skills with keen attention to detail and problem-solving abilities.\n\nStrong written and verbal communication skills; professional demeanor and emotional intelligence.\n\nProficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and calendar management tools; experience with collaboration software (e.g., Teams, Zoom) a plus.\n\nHigh level of discretion and integrity when handling confidential information.\n\nAbility to work independently, anticipate needs, and exercise sound judgment.\n\nFlexibility to occasionally work outside standard hours for urgent matters or travel support.\n\nExperience in manufacturing, technology, or sustainability sectors is a plus.\n\nWhy choose XNRGY!\nCompetitive salary with STIP (short term bonus incentive plan)\n\nMedical and dental insurance\n\n401 K\n\nEmployee Assistance Program\n\nA dynamic team, open to change to bring its color\n\nModern state of the art facility with Industry 4.0 technology in Mesa, Arizona\n\nBeing part of a green industry transformation\n\nFast-growing dynamic environment where entrepreneurial spirit is recognized\n\nInclusive and diversity-friendly environment\n\nCareer advancement: XNRGY promotes internal promotion\n\nAt XNRGY Climate Systems, we are committed to fostering a diverse and inclusive workplace. We believe that a variety of backgrounds, experiences, and perspectives are essential to driving innovation and achieving success. We welcome individuals who share our passion for sustainability and who are eager to contribute to a more positive environmental future. Are you ready to join our driven team? Join a company that values courage, community, climate, customer and coherence. Be part of carving our footprint and joining a winning team!","description_format":"text","description_chars":4177,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":["Company events","Dental insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Servers & Data Center Hardware","HVAC & Refrigeration"],"lifecycle":[{"event":"open","at":"2026-10-13T22:34:45Z"}],"visa":[],"liveness":{"score":79,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.873,"p_room":0.9,"age_days":13,"expected_fill_days":28,"reasons":["conf:2","velocity","win:mid"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/xnrgy-climate-systems-executive-assistant","json_url":"https://alion.io/job/xnrgy-climate-systems-executive-assistant.json","meta":{"generated_at":"2026-10-27T11:04:28Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13085,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":685893},"rest":"https://alion.io/mcp/rest/get_company?id=685893"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fxnrgy-climate-systems-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fxnrgy-climate-systems-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fxnrgy-climate-systems-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/xnrgy-climate-systems-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fxnrgy-climate-systems-executive-assistant"}]}