{"id":3894100,"url":"https://alion.io/job/xnrgy-climate-systems-payroll-coordinator","title":"Payroll Coordinator","company":{"id":685893,"name":"XNRGY Climate Systems","domain":"xnrgy.com","url":"https://alion.io/company/xnrgy","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Ashby","truth_index":{"grade":"A","score":90,"open_postings":5,"ghost_share":0,"stale_share":0.4,"repost_share":0,"time_to_fill_p50_days":33,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Mesa, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false}],"status":"live","first_seen_at":"2026-11-06T21:47:44Z","employer_posted_date":"2026-11-06","last_verified_at":"2026-11-09T08:32:56Z","board_verified":true,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Who Are We?\nXNRGY Climate Systems is a North American leader in sustainable HVAC solutions and advanced manufacturing of custom air treatment systems. We design and manufacture energy-efficient climate systems for applications including data centers, healthcare facilities, industrial buildings, and other mission-critical environments.\nPosition Overview\nReporting to the HR Manager, the Payroll Coordinator is responsible for supporting accurate, timely, and compliant processing of U.S. payroll. Based in Mesa, AZ, this position performs payroll preparation, validation, auditing, reconciliation, employee support, and payroll administration while maintaining accurate payroll and timekeeping records.\nThe role partners closely with Human Resources, Finance, managers, employees, and payroll service providers to identify and resolve payroll discrepancies, maintain accurate employee payroll data, and support federal, state, and local payroll requirements.\nThis position requires strong attention to detail, confidentiality, analytical ability, sound judgment, and the ability to work effectively in a deadline-driven environment.\nEssential Duties & Responsibilities\nPartner with Human Resources, Finance, Operations, managers, and payroll providers to resolve payroll issues and strengthen payroll processes.\n\nSupport payroll reporting, system testing, process documentation, and continuous improvement initiatives.\n\nProtect confidential employee information and maintain payroll records in accordance with company requirements and applicable record-retention rules.\n\nMaintain accurate payroll, direct deposit, deduction, and garnishment information in Dayforce HCM.\n\nSystems, Records & Process Support\nAssist with payroll tax notices and state registrations by gathering payroll data and supporting documentation for review by payroll leadership or the designated tax provider.\n\nReview state and local tax reports for discrepancies and coordinate corrections with the payroll provider and appropriate internal partners.\n\nSupport multi-state payroll tax administration, including employee withholding setup, jurisdiction changes, tax exceptions, and payroll tax inquiries.\n\nMaintain accurate employee work-state, resident-state, and local tax information in Dayforce HCM.\n\nState & Local Payroll Taxes\nProvide guidance to employees and managers regarding timekeeping procedures, payroll cutoffs, and required approvals.\n\nPartner with employees, supervisors, Human Resources, and Operations to resolve timekeeping issues before payroll deadlines.\n\nReview timecards for missing punches, unapproved time, incorrect pay codes, overtime, paid time off, shift premiums, and other timekeeping exceptions.\n\nTime & Attendance\nSupport internal and external payroll audits and assist with quarter-end and year-end reconciliation activities.\n\nReconcile payroll earnings, deductions, taxes, and payroll-related balances, maintaining clear documentation and audit trails.\n\nReview payroll registers, exception reports, and period-over-period variances to identify and resolve discrepancies.\n\nPerform pre- and post-payroll audits to confirm the accuracy and completeness of payroll data and calculations.\n\nPayroll Processing, Audit & Reconciliation\nResearch and respond to employee and manager questions regarding pay, deductions, taxes, direct deposit, and payroll corrections.\n\nProcess payroll corrections, off-cycle payments, reversals, voids, and other adjustments as needed.\n\nReview and validate employee payroll changes, earnings, deductions, reimbursements, bonuses, shift differentials, retroactive pay, and other payroll transactions.\n\nSupport end-to-end U.S. payroll processing in accordance with established schedules, controls, and deadlines.\n\nMinimum Qualifications\nHigh school diploma or equivalent required.\n\nAssociate or bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related discipline preferred.\n\nTwo or more years of payroll, timekeeping, accounting, or related HR/payroll experience preferred.\n\nExperience processing or supporting U.S. payroll.\n\nExperience working with an HRIS/payroll system.\n\nWorking knowledge of payroll concepts, including earnings, deductions, overtime, taxes, garnishments, and payroll adjustments.\n\nProficiency with Microsoft Excel and the ability to work with payroll reports and large data sets.\n\nStrong analytical, reconciliation, organizational, and problem-solving skills.\n\nHigh level of accuracy and attention to detail.\n\nAbility to manage competing priorities and strict payroll deadlines.\n\nStrong written and verbal communication skills.\n\nAbility to handle confidential employee and compensation information appropriately.\n\nPreferred Qualifications\nExperience with Dayforce HCM.\n\nExperience supporting multi-state U.S. payroll.\n\nExperience researching payroll discrepancies and performing payroll reconciliations.\n\nExperience supporting quarter-end and year-end payroll activities.\n\nExperience with payroll tax and garnishment administration.\n\nPayroll certification, such as PayrollOrg’s Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).\n\nExperience working in a manufacturing, industrial, or multi-location 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