{"id":3655188,"url":"https://alion.io/job/xpeng-office-management-manager","title":"Office Supervisor","company":{"id":686006,"name":"XPeng","domain":"xpengmotors.com","url":"https://alion.io/company/xpengmotors","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"B","score":83,"open_postings":6,"ghost_share":0,"stale_share":0.5,"repost_share":0,"time_to_fill_p50_days":74,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Industrial Engineering","role_family":"Industrial Engineering","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["São Paulo, Brazil"],"countries":["BR"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Machine Learning","optional":false}],"status":"live","first_seen_at":"2026-11-02T23:39:25Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-13T09:45:09Z","board_verified":true,"closed_at":null,"days_open":10,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":10},"description":"XPENG is a leading smart technology company at the forefront of innovation, integrating advanced AIand autonomous driving technologies into its vehicles, including electric vehicles (EVs), electric vertical take-off and landing (eVTOL) aircraft, and robotics. With a strong focus on intelligent mobility, XPENG is dedicated to reshaping the future of transportation through cutting-edge R&D in AI, machine learning, and smart connectivity.\nPosition Overview\nThe Office Supervisor will lead workplace administration and operations in Brazil, supporting a safe, efficient and welcoming work environment. This role will oversee administrative services, budgets, vendors, assets and team development, working closely with headquarters and local stakeholders.\nKey Responsibilities\nWorkplace Operations & Employee Experience: Develop and implement workplace operations plans, maintain office service and 5S standards, oversee employee activities and coordinate reception arrangements for senior leaders, partners and guests.\n\nEHS& Emergency Preparedness: Coordinate workplace EHS compliance and emergency response planning with qualified occupational health and safety professionals and relevant internal teams. Ensure that activities requiring professional qualifications are performed by appropriately qualified personnel.\n\nBudget & Expense Management: Prepare and manage administrative budgets, monitor spending, identify cost and service improvements, and review expenses within delegated authority. Coordinate accurate and timely vendor payments with Finance in accordance with contractual terms.\n\nAsset & Vehicle Management: Maintain asset records and coordinate inventories, transfers and disposals. Oversee vehicle allocation, maintenance, insurance and related providers, obtaining required approvals for procurement and disposal.\n\nVendor Management: Lead local vendor sourcing, negotiations and performance reviews within delegated authority. Coordinate vendor onboarding, offboarding and required approvals with Procurement, Finance, Legal and other relevant teams.\n\nWorkplace Setup & Standardization: Coordinate office openings, relocations and improvement projects. Adapt headquarters standards to local needs and applicable requirements, and share operational improvements across workplaces.\n\nExpatriate Support: Coordinate arrival arrangements, accommodation and relocation logistics. Support visa and immigration processes with HR, Legal and authorized immigration service providers.\n\nOnboarding & Offboarding Support: Maintain administrative procedures covering workplace access, equipment, orientation, asset returns and handovers in collaboration with HR and IT. Handle employee information in accordance with applicable Brazilian data protection requirements and company policies.\n\nAdministrative Systems &ITCoordination: Manage the local rollout and operation of administrative platforms, consolidate user requirements and coordinate workplace connectivity and IT support. Refer technical configuration, cybersecurity decisions and specialized maintenance to authorized IT personnel or qualified providers.\n\nTeam Leadership & Collaboration: Manage the administrative team’s recruitment, performance and development in partnership with HR. Establish clear service expectations, support succession planning and represent workplace administration in cross-functional projects.\n\nExercise responsibilities and approval authority within the company’s delegated authority framework and applicable Brazilian requirements.\n\nCandidate Requirements\nDemonstrated experience in workplace administration, office operations or a related field.\n\nDemonstrated ability to lead teams, manage budgets and vendors, and coordinate workplace projects.\n\nAbility to translate business needs into practical operational plans, service standards and improvement initiatives.\n\nSound financial judgment and the ability to improve costs and service outcomes.\n\nEffective communication and stakeholder management skills across functions, cultures and organizational levels.\n\nAbility to identify operational risks, coordinate specialist support and implement contingency measures.\n\nFluency in Portuguese and professional working proficiency in English sufficient for collaboration with headquarters and business stakeholders.\n\nPrefer to Have (The Ideal Profile) \nBachelor’s degree in Business Administration, Facilities Management, Human Resources or a related discipline, or equivalent relevant professional training.\n\nExperience working in a multinational organization or across cultures.\n\nExperience supporting office openings, relocations or workplace expansion.\n\nExperience implementing administrative service platforms or improving operational processes.\n\nA valid driver’s license recognized in Brazil is a plus.\n\nProficiency in Mandarin Chinese is a strong plus.\n\nAdditional Information & Compliance\nBackgroundVerification\nDepending on the position and where permitted by applicable law, candidates may be asked to complete a background verification process. This may include verification of identity, academic qualifications, employment history, and professional references. All checks will be relevant to the position and conducted in accordance with applicable Brazilian laws and data protection requirements.\nData Privacy\nXPENG is committed to protecting candidates’ personal data. Personal information collected during the recruitment process will be handled in accordance with applicable data protection laws, including Brazil’s General Data Protection Law (LGPD - Law No. 13,709/2018). For additional information about XPENG’s general data-processing practices, please review our Privacy Policy: https://www.xpeng.com/policy.\nEqual Opportunity and Inclusion\nXPENG is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We welcome applications from all qualified candidates regardless of race, color, ethnicity, national origin, religion, sex, gender, gender identity, sexual orientation, age, disability, marital or family status, or any other characteristic protected under applicable Brazilian law. Reasonable accommodations are available throughout the recruitment process.","description_format":"text","description_chars":6207,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Chinese","level":"All levels","optional":false},{"language":"Portuguese","level":"Advanced (C1)","optional":false},{"language":"English","level":"Upper-Intermediate (B2)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":true,"industries":["Autonomous Driving","Automotive Manufacturing"],"lifecycle":[{"event":"open","at":"2026-11-03T01:39:22Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":9,"expected_fill_days":74,"reasons":["conf:2","win:early"],"computed_at":"2026-11-12T10:38:37Z"},"pay":null,"html_url":"https://alion.io/job/xpeng-office-management-manager","json_url":"https://alion.io/job/xpeng-office-management-manager.json","meta":{"generated_at":"2026-11-13T09:54:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":20233,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":686006},"rest":"https://alion.io/mcp/rest/get_company?id=686006"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fxpeng-office-management-manager"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fxpeng-office-management-manager"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fxpeng-office-management-manager"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/xpeng-office-management-manager\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fxpeng-office-management-manager"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3655188}},{"tool":"search_jobs","arguments":{"company":"xpengmotors.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3655188},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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