Project Coordinator

ABOUT US

Xsolla is a global commerce company with robust tools and services to help developers solve the inherent challenges of the video game industry. From indie to AAA, companies partner with Xsolla to help them fund, distribute, market, and monetize their games. Grounded in the belief in the future of video games, Xsolla is resolute in the mission to bring opportunities together, and continually make new resources available to creators. Headquartered and incorporated in Los Angeles, California, Xsolla operates as the merchant of record and has helped over 1,500+ game developers to reach more players and grow their businesses around the world. With more paths to profits and ways to win, developers have all the things needed to enjoy the game.

For more information, visit xsolla.com.

RESPONSIBILITIES

• Support the planning and implementation of gaming and innovation projects in Azerbaijan, including workshops, bootcamps, hackathons, incubation programs, community events, and industry conferences.

• Assist in tracking project milestones, timelines, budgets, deliverables, dependencies, risks, and key performance indicators.

• Maintain and update Jira dashboards, project trackers, calendars, participant lists, and supporting documentation.

• Coordinate project meetings, including scheduling, agenda preparation, meeting notes, and follow-up on agreed action items.

• Monitor tasks and follow up with internal teams, partners, vendors, speakers, mentors, participants, and other stakeholders to ensure deadlines are met.

• Support communication and coordination with government institutions, universities, gaming studios, technology communities, ecosystem partners, and international experts.

• Assist with event logistics, including venue coordination, registration, catering, equipment, branding materials, speaker arrangements, and participant communication.

• Support the preparation and implementation of local and international programs for game developers and studios.

• Help collect, organize, and maintain program data, including applications, attendance records, participant feedback, project results, and KPI progress.

• Assist in preparing project updates, reports, presentations, summaries, dashboards, and other materials for leadership and key stakeholders.

• Support vendor coordination, procurement processes, contract documentation, invoices, and payment follow-ups in cooperation with legal and finance teams.

• Assist with promotional activities by coordinating information, deadlines, and materials with marketing, design, PR, and event teams.

• Help identify potential gaming studios, startups, experts, mentors, speakers, partners, and community organizations for relevant initiatives.

• Support effective communication and information flow between local and international teams.

• Help improve project coordination, documentation, reporting, and operational workflows.

• Contribute to the growth of Azerbaijan’s gaming and innovation ecosystem through reliable project support and stakeholder engagement.

REQUIREMENTS

• Bachelor’s degree in Management, Project Management, Event Management, Technology, or a related field is preferred.

• At least 1-2 years of experience in project coordination, project administration, event coordination, business operations, or a similar role.

• Strong organizational and multitasking skills with excellent attention to detail.

• Strong verbal and written communication skills.

• Ability to coordinate meetings and events, maintain documentation, track deliverables, and follow up on action items.

• Ability to manage multiple priorities and deadlines in a fast-paced and changing environment.

• Strong problem-solving skills with a proactive and structured approach.

• Ability to work independently while collaborating effectively with cross-functional and international teams.

• Proficiency with Microsoft Office or Google Workspace.

• Professional proficiency in Azerbaijani and English; knowledge of Russian is an advantage.

• Interest in gaming, technology, startups, innovation, or ecosystem development.

NICE TO HAVE

• Hands-on experience with Jira and Confluence for project tracking, dashboards, reporting, and documentation.

• Experience organizing workshops, conferences, hackathons, bootcamps, community events, or similar programs.

• Experience working with government institutions, universities, startups, technology companies, or international partners.

• Familiarity with Azerbaijan’s gaming, startup, technology, or innovation ecosystem.

• Experience coordinating vendors, speakers, mentors, participants, and event logistics.

• Experience preparing project updates, operational reports, dashboards, presentations, or leadership summaries.

• Experience supporting procurement, contracting, invoicing, or payment processes.