{"id":3277204,"url":"https://alion.io/job/y-soft-office-assistant","title":"Office Assistant","company":{"id":690082,"name":"Y Soft","domain":"ysoft.com","url":"https://alion.io/company/ysoft","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Brno, Czech Republic"],"countries":["CZ"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":17000,"max_usd":35000,"period":"year","method":"role_country_seniority_unknown","sample_n":13},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-26T12:41:28Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-31T13:10:16Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Do you like bringing order to things, keeping processes moving, and being the person colleagues turn to when they need something? We're looking for a proactive Office Assistant to join our Operations team in Brno. \nThis role is key to keeping both our documents and our office running smoothly. As a team member, you’ll take ownership of our document management - making sure contracts are prepared, signed, and archived without getting stuck in anyone’s inbox - and work together with the team on everyday office operations, from mail and couriers to invoices, purchases, and events. \nYou'll be part of a self-managed (managerless) team, where autonomy goes hand in hand with responsibility. We expect you to be self-driven and proactive, but also to listen, cooperate, and align with the team's goals. Respect, open communication, and mutual support are what keep us moving forward.\nWHAT YOU´LL DO:\nCoordinate document approval and signature workflows - from preparation to archiving \nPrepare documents for electronic (DocuSign) and wet-ink signatures, and follow up with stakeholders until everything is signed \nKeep our document management system organized and help us rebuild and standardize the process (templates, filing structures, reminders) \nHandle incoming and outgoing post and courier deliveries, including regular trips to the post office \nHelp process invoices in our ERP system and take care of our info mailbox \nOrder office supplies and handle operational purchases \nArrange simple business travel and help with expenses \nSupport on-site events, partner workshops, and visits \nHelp manage reception desk services (phone, emails, visitors, cashbox) \nABOUT YOU:\nWe’re looking for a team playerwho’s naturally organized, approachable, and acts rather than waits. Someone who enjoys a mix of focused routine work and unexpected tasks, keeps calm when things get busy, and isn't afraid to ask questions or share an opinion. Previous experience in document management is a plus, not a must.\nYOU'LLFIT RIGHTIN IF YOU:\nAre well organized, detail-oriented, and know how to prioritize \nFollow things through and feel confident reminding people about deadlines \nAre eager to learn and open to things you haven't done before \nAre tech-savvy and comfortable using AI tools \nSpeak and write in English and Czech at an active B2 level \nCan handle confidential information with care \nAre comfortable working at the front desk; it's not a receptionist role, but you'll be the first person people come to \nAre an active driver \nAre willing to travel to our Prague office (occasionally overnight) \nWE OFFER:\n30 days of vacation + 3 sick days \n12 days for education and self-development (Grow Days) + language education support \nCross-team collaboration with a great opportunity to learn new things and grow \nAccess to the best AI tools on the market, along with training and learning resources to help you make the most of them \nReward system for public speaking \nMeal allowances \nDaily refreshments in the office + community breakfasts, free 3D print","description_format":"text","description_chars":3050,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Czech","level":"All levels","optional":false},{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["IT Service & Asset Management","Managed Print Services"],"lifecycle":[{"event":"open","at":"2026-10-26T15:11:47Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.858,"p_room":1,"age_days":4,"expected_fill_days":28,"reasons":["conf:0","win:early"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/y-soft-office-assistant","json_url":"https://alion.io/job/y-soft-office-assistant.json","meta":{"generated_at":"2026-10-31T13:54:28Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":21560,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-01T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":690082},"rest":"https://alion.io/mcp/rest/get_company?id=690082"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fy-soft-office-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fy-soft-office-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fy-soft-office-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/y-soft-office-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fy-soft-office-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3277204}},{"tool":"search_jobs","arguments":{"company":"ysoft.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3277204},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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