{"id":3374903,"url":"https://alion.io/job/yai-human-resources-specialist","title":"Human Resources Specialist","company":{"id":1909123,"name":"YAI","domain":"yai.org","url":"https://alion.io/company/yai-org","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"C","score":69,"open_postings":160,"ghost_share":0.519,"stale_share":0,"repost_share":0,"time_to_fill_p50_days":30,"computed_at":"2026-11-01T06:10:25Z"}},"role":"HR","role_family":"HR","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New York, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":18,"max":20,"currency":"USD","period":"hour","gross":null,"usd_annual":40000},"salary_estimate":null,"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-27T00:00:00Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-11-01T01:27:37Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":0,"flags":["company_stale"],"days_open":5},"description":"If you are a current YAI employee, please click this link to apply through your Workday account.\n***Please note that this is a temporary role for 3 to 5 month***\nKey/Essential Functions & Responsibilities\nCommunicates with candidates, recruiting team and supervisors regarding scheduling, appointments and completion of required onboarding tasks.\nCoordinates with recruiting team and other HR staff as required regarding internal and external candidates, including appropriate effective dates, changes in status, withdrawals from processing, etc.\nInitiates hires and staffing changes through Workday and completes verifications (e.g. professional licenses), as appropriate.\nConducts onboarding appointments with candidates to collect and verify required documentation and assists candidates with completion of onboarding tasks, processing of new hire forms and other required paperwork, as needed.\nObtains all necessary authorizations for required background checks and clearances, processes appropriate checks utilizing various electronic systems; appropriately stores required documentation and maintains clearance database.\nEnsures accuracy and completeness of new hire processing and information, tracking completion of all new hire paperwork and receipt of necessary background clearances for assigned candidates.\nMaintains compliance with all internal and oversight agency processes and procedures and with all applicable State and Federal requirements in processing and onboarding candidates.\nCommunicates onboarding status, processing delays and withdrawals to supervisors and other stakeholders and provides notifications and clearances, ensuring timely scheduling for preservice/orientation and maintaining databases, as appropriate.\nResponds to all general HR inquiries, audits, and requests.\nPerforms all other duties as assigned.\nExperienced onboarding specialists may be selected for assignment as lead or background/clearance specialist and may perform the following tasks, in addition to the above:\nAssists with training and mentoring of onboarding staff.\nParticipates in safety assessments and/or supports various committees by gathering/providing information, tracking outstanding items, scheduling assessments, assisting with documentation, etc.\nAssists with entry/tracking of background clearances, including verification of submissions for initial background and clearance requests and enters additional background requests (MHL, SCR, etc.) as required.\nConducts reviews of employee records to ensure data integrity and obtains updated or additional documents as required.\nReviews all new hire information to ensure completeness, accuracy and compliance with internal, State and Federal requirements prior to start date and facilitates requests to update hire dates with HCM team.\nEnsures compliance with background and clearance requirements by assisting with tracking of various clearances, processing updates in electronic systems and trackers for all background-related submissions, including updates to hires, dropouts and terminations in NYS CBC system on a regular basis. \nDevelops and maintains understanding of the various laws and regulations governing onboarding, including State(s) requirements (WTPAs, Fair Chance Act, drug screens, etc.) and Federal requirements (completion of Form I-9, etc.); supports compliance by providing access to resources, identifying relevant trainings and assisting with other onboarder inquiries. \nConducts monthly staff checks including but not limited to Medicaid/Medicare Exclusion reporting, random drug testing, and license verification.\nMinimum Qualification Requirements including education, experience, licensure/certification, etc. and essential physical capabilities (e.g. lifting, assisting lifting, standing, etc.)\nHS Diploma or its educational equivalent; and\nStrong oral and written communication skills\nExcellent organizational skills, ability to multi-task and follow-up on outstanding items\nProficient with Microsoft Office, specifically Excel and Outlook\nAbility to navigate electronic systems, such as HRIS/ATS software or other databases\nAbility to work with all levels of staff and provide excellent customer service\nMay require occasional travel across assigned region and/or to NYC Headquarters office\nAbility to maintain confidentiality at all times.\nLead Onboarding Specialists and Background/Clearance Specialists must also meet the following additional requirements:\nAt least two (2) years in an administrative human resources, recruiting, and/or onboarding role or related experience including knowledge of State (NY and NJ, preferred) and Federal employment/labor law requirements.\nPreferred Qualification Requirements (desired requirements beyond MQRs above)\nBachelor’s degree in Human Resources-related field\nOne (1) or more years of onboarding experience or other human resources experience\nPrevious experience performing data entry, customer service or administrative tasks\nExperience utilizing Workday for recruiting, onboarding and/or other HCM functions\nHourly Pay rate: $18.50 to $20.00\n\nSchedule: 8 am to 4 pm or 9 am to 5 pm \n\nAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran. 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