{"id":3372441,"url":"https://alion.io/job/yee-hong-administrative-assistant-full-time","title":"Administrative Assistant (Full Time)","company":{"id":2394881,"name":"Yee Hong","domain":"yeehong.com","url":"https://alion.io/company/yeehong-com","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Markham, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":60000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":264},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-27T00:00:00Z","employer_posted_date":"2026-10-27","last_verified_at":"2026-10-31T18:12:14Z","board_verified":true,"closed_at":null,"days_open":5,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":5},"description":"Yee Hong Centre for Geriatric Care (Yee Hong) is a recognized leader in senior care, dedicated to providing exceptional, culturally inclusive services that enhance the well-being of older adults. With a strong reputation for excellence in long-term care, community programs, and aging-in-place initiatives, Yee Hong is committed to supporting seniors in living with dignity, independence, and the best possible quality of life. At the core of its mission is a focus on compassionate, person-centered care tailored to the unique needs of diverse communities.\nYee Hong is one of the foremost providers of culturally appropriate senior care in the country, delivering high-quality resident experience and care to Chinese and other Asian seniors since 1994. The organization operates 805 long-term care beds and 308 seniors’ apartment units, with an additional 224 long-term care beds opening in a new home in early 2027. In addition, Yee Hong offers four campuses of managed care, a hospice residence, and a wide range of community-based senior and caregiver support services. Through this comprehensive network, the organization serves more than 15,000 individuals annually across the Greater Toronto Area.\nCore Function:\nUnder the direction of the Executive Director/Director of Resident Care, the incumbent is a member of the Administration Team responsible for the provision of administrative support to the LTC home.\nQualifications:\nCompletion of College secretarial program, or equivalent\nMinimum 3 years administrative or secretarial experience, preferably in a long term care environment.\nTakes initiative. Ability to work independently and contribute effectively as a team member\nSuperior organizational skills and time management skills\nFlexibility and adaptability in a changing environment\nExcellent customer service skills\nComputer literacy required; knowledge of Chinese wordprocess and Workday an asset\nFamiliarity with medical terminology an asset\nSatisfactory Police Reference Check (with vulnerable sector screen) result \nAbility to converse in Chinese\nResponsibilities:\nProvides administrative support to the Executive Director, Director of Resident Care in one of the following areas: resident, financial and staff related matters Assists the Director of Resident Care in communication and follow up with internal and external parties on matters relating to the LTC home\nAssists the Director of Resident Care and Social Worker in the resident pre-admission process\nProvides administrative support in the resident admission and discharge process: entering of resident data, preparing name plates and name tags, ordering of bracelets, preparing addressographs, annual resident conference scheduling, admission and discharge charts\nMaintains resident records in accordance with Ministry standards and guidelines\nHandles and keeps proper record of receipts and disbursements of residents' trust accounts\nMaintains accurate record of LTC Home petty cash expenditures\nPrepares nursing staff schedules in accordance with established shift scheduling guidelines Keeps accurate records of shift exchanges and accommodation requests, and ensures timely reminder and follow up, and assists the Charge Nurse in arranging for staff replacement\nOrganizes and maintains central computer and paper filing systems, policies and procedures, and Resource Library of the LTC home\nProvides administrative support for LTC home committee meetings, including meeting arrangements and notification, preparing background material, agenda, circulars and minutes, and ensures timely follow up on matters arising from meetings\nConducts tours of the LTC home for interested families and community groups\nOversees the central Administrative office, e.g. reception, stationery, parking labels, mail, and provides administrative support to LTC home departments\nOrders and maintains inventory of office supplies for the LTC Home, ensures regular maintenance of office equipment, coordinates repairs as necessary, checks and verifies invoices\nAssists in scheduling and updating work schedules into Time and Attendance System accurately Workes closely with the Administrative Team and provides backup for other administrative or receptionist staff when required\nCoordinates the deployment of volunteers for office support and provides effective guidance and supervision for the volunteers\nKeeps up-to-date with developments and best practices in the field\nOther duties as required\nPlease apply before:\n2026-10-27Salary Range:\n$24.42 - $28.74INTERNAL APPLICANTS: PLEASE APPLY THROUGH THE JOBS HUB\nOur people are our greatest strength and the core of our success. We invest in our employees' wellbeing and support their ongoing learning and development. We offer:\nCompetitive total compensation package\n\nMulti-employer pension plan\n\nProfessional development opportunities\n\nOngoing learning and development\n\nEmployee education assistance program\n\nAward winning corporate culture\n\nSafe, inclusive and supportive work environment\n\nYee Hong is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the bona-fide requirements for the open position. If contacted for this employment opportunity, please advise if you require any accommodation.\nSuccessful applicants must provide a recent satisfactory vulnerable sector police reference check and medical clearance certificate.\nOur hiring process involves the use of Artificial Intelligence (AI) to assist with screening of the applicants’ resume.\nThis job is posted to fill an existing vacancy.","description_format":"text","description_chars":5679,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Chinese","level":"All levels","optional":false}]},"benefits":["Education assistance","Professional development"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Senior Living & Assisted Living","Nursing Homes & Long-Term Care"],"lifecycle":[{"event":"open","at":"2026-10-28T01:33:04Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":35,"reasons":["conf:1","win:early"],"computed_at":"2026-10-31T05:58:55Z"},"pay":null,"html_url":"https://alion.io/job/yee-hong-administrative-assistant-full-time","json_url":"https://alion.io/job/yee-hong-administrative-assistant-full-time.json","meta":{"generated_at":"2026-11-01T05:45:03Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":8880,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-02T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2394881},"rest":"https://alion.io/mcp/rest/get_company?id=2394881"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fyee-hong-administrative-assistant-full-time"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fyee-hong-administrative-assistant-full-time"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fyee-hong-administrative-assistant-full-time"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/yee-hong-administrative-assistant-full-time\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fyee-hong-administrative-assistant-full-time"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3372441}},{"tool":"search_jobs","arguments":{"company":"yeehong.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3372441},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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