{"id":2560015,"url":"https://alion.io/job/yellowstone-local-executive-assistant-bookkeeper","title":"Executive Assistant / Bookkeeper","company":{"id":684517,"name":"Yellowstone Local","domain":"yellowstonelocal.com","url":"https://alion.io/company/yellowstonelocal","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Recruitee","truth_index":{"grade":"B","score":75,"open_postings":39,"ghost_share":0,"stale_share":1,"repost_share":0,"time_to_fill_p50_days":40,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"PT","utc_offset_min":-8,"utc_offset_max":-8},"hiring_geo_confidence":"structured","locations":["Manila, Philippines"],"countries":["PH"],"hiring_countries":["PH"],"hiring_countries_total":1,"salary":{"min":5,"max":8,"currency":"USD","period":"hour","gross":null,"usd_annual":16000},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Gmail","optional":false},{"name":"QuickBooks","optional":false}],"status":"live","first_seen_at":"2025-07-10T17:28:22Z","employer_posted_date":"2025-07-10","last_verified_at":"2026-10-21T04:46:08Z","board_verified":true,"closed_at":null,"days_open":467,"trust":{"level":"stale","repost_count":0,"flags":["stale"],"days_open":467},"description":"Yellowstone Local is a staffing and recruiting agency dedicated to supporting the skilled trades industry. We connect high-performing talent with growing home service companies across the U.S. Our clients-leaders in HVAC, plumbing, electrical services, and beyond-depend on skilled professionals to help drive their business growth. At Yellowstone Local, we take pride in matching the right people with the right opportunities, ensuring long-term success for both our clients and candidates.\nPosition Overview\nWe’re on the hunt for a highly organized and driven Executive Assistant / Bookkeeper who thrives in fast-paced environments and takes full ownership of their work. This is not your average admin gig-you’ll be the right hand to a business owner running a high-performing skilled trade operation out of California. From managing QuickBooks to coordinating vendor communications, your job is to keep things running smoothly behind the scenes. You’ll be remote, but critical to daily operations, decision-making, and follow-through.\nKey Responsibilities\nManage bookkeeping through QuickBooks, including payroll coordination and invoicing\n\nProcess employee timecards and generate accurate financial reports\n\nAssist with job costing, tracking contracts, and ordering materials\n\nOrganize and manage emails, schedules, and internal documentation\n\nTrack deadlines, follow up on key priorities, and manage task lists for the owner\n\nCommunicate directly with vendors while maintaining strict confidentiality\n\nSupport general admin operations with precision and proactivity\n\nWhy Work With Yellowstone Local:\n100% remote work setup with flexibility based on client needs\n\nBe part of a growing team that supports top-tier brands in the skilled trades\n\nReceive dedicated training and support from both Yellowstone Local and the client\n\nUnlock long-term growth opportunities and stability based on your performance\n\nWhat’s in it for you\nPay Range: $5-$8/hour\n\nSchedule: 45 hours/week (Full-time, California/Pacific Time zone)\n\nWork Setup: Fully remote and long-term\n\nConsistency: Reliable, stable role with clear responsibilities\n\nImpact: Direct access to business owner and chance to shape backend operations\n\nHiring Expectations: Apply today, complete a quick phone screening, and get ready for an interview with our team to discuss your goals and experience.\nRequirements\nWhat We're Looking For\nMinimum 3 years of experience in bookkeeping and/or executive assistant roles\n\nDeep proficiency in QuickBooks for payroll, invoicing, and reporting\n\nExcellent English communication skills-both written and spoken\n\nProven ability to manage tasks independently while working remotely\n\nSharp attention to detail and high level of accountability\n\nPrevious experience in small business or trade/contractor environments preferred\n\nFamiliarity with timecard platforms, Gmail, and contract management\n\nAbility to multitask, stay organized, and maintain confidentiality under pressure\n\nYellowstone Local is an Equal Opportunity Employer. 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